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How to Apply

Charles Center Summer Grant Applications are now open! 

Apply Here!

  • The first step is to discuss your research project idea with your William & Mary faculty project advisor. Make sure they know that they will be writing a letter of recommendation for you, mentoring your research, and helping you with your presentation at the Undergraduate Research Symposium (to be held during Undergraduate Research Month).
  • Access the online application by clicking this link and create an account using your address. Select the appropriate application from the drop-down menu.
  • Charles Center Summer Research Grant ($3000 for seven weeks of research) and Charles Center Honors Fellowship ($4000 plus for ten weeks of research) applications are due by 11:59 p.m. on Sunday, February 13, 2022. Note: students submitting Honors Fellowship applications are automatically considered for Charles Center Summer Research Grants and should not apply to both.
  • Sophomore/Junior Monroe Grant applications are due by 11:59 p.m. on Sunday, March 6, 2022.
  • Note: You can only apply for and receive one Charles Center funded research grant per summer (this includes Monroe Scholar funding, as well as the Catron grant). 
What Materials Do I Need?

Materials Needed to Apply for a Summer Research Grant
Project Proposal Prompts

The project proposal questions will be answered within the online application via Embark.

    • What is the question you are hoping to answer with your research and what is its significance? (<150 words)
    • Discuss your methodology in detail. Describe the plan for what you are going to do. (<350 words)
    • What resources are available to you for this project (virtual access to collections/ archives, additional funding, etc.)? (<150 words)
    • What new knowledge or interpretation will emerge from this proposed project? (<150 words)
    • What will the deliverable be from your research (article, play, website, story map, etc.)? (<150 words)
    • What modifications would you make to this project if it is necessary for you to do your research virtually due to the pandemic? If there is no way to convert your research to a virtual project please indicate so. (<250 words)

Note: This proposal must be written by the student. However, we do encourage project advisors to read it and make constructive comments.

Personal Statement

The personal statement will be entered as a response to a prompt within the online application via Embark.

  • Explain how this project fits into your academic plan. For example, did it emerge from a course you took; is it related to your major; something you are doing to prepare for graduate school; or an interest that you haven't had a chance to explore yet. After reading your personal statement, a reviewer should understand the context of this project within your intellectual and academic trajectory. (<250 words)
Video Upload

It's important that you can explain your project to a non-specialist audience in your own words. We want to give you a chance to do this in a non-written format. Please explain your project succinctly in a short video using your phone. Include your research question, why it's important to you and how you plan to answer the question. (1 minute video maximum; this isn't supposed to be a professional video, unedited cell phone video quality is fine.) Please use this as an opportunity to enlighten us more about your project; do not simply read your proposal.

Note to Honors Fellowship applicants: this video is not the same as the video you will create for honors fundraising.


Upload an unofficial (from Banner self-service), William & Mary transcript, including your spring registration.

Recommendation Letter

A recommendation letter is required from the William & Mary faculty member who has agreed to be your Project Advisor. You must meet to discuss your proposal with the project advisor before registering them in the system. When you enter the faculty member's name and email into the Embark application system, they will get a prompt to submit a letter on your behalf. Please do this before your application deadline, so they have enough time to complete & submit the letter.

The letter of recommendation is due two days after your application deadline and must be received in order for your proposal to be considered for funding.  Reviewers are given two additional days to submit their letters past the application deadline. You are responsible for checking online whether the letter has been submitted by the letter of recommendation deadline.

What Happens Next?
  • Applications will be reviewed by the Undergraduate Research Committee. Your proposal will be read by faculty both inside and outside of your research topic area, so make sure that it does not contain jargon and is understandable to an educated person outside of your field.
  • Students who receive funding from the Charles Center will present their work as part of the Undergraduate Research Symposium (to be held during Undergraduate Research Month).
  • Want to talk to someone about how to get started? Make an appointment with a PSA.
  • All general Charles Center Summer Grant and Monroe Grant applicants will receive an email about award decisions by mid-April. Notifications will go out in batches, starting in mid-March, so do not panic if someone else hears their outcome before you do. Honors Fellowship results will go out last (a week or so after fundraising ends).
Funded Proposals from Previous Years

Interested in knowing more about the kinds of research projects that were funded last year? Review the Undergraduate Research Month webpage. In addition, several interesting summer projects have been featured in the Charles Center news.