Summer Research Housing
Learn about the process of requesting complimentary summer housing on campus as an undergraduate researcher.
A limited number of undergraduates conducting summer research at William & Mary during Summer 2024 are eligible to receive free on-campus housing. The application link and process timeline can be found below.
Tax Information
IMPORTANT: If your application is approved for free summer research housing at William & Mary, please be advised that this may be considered a taxable benefit by the Internal Revenue Service (IRS). In accordance with IRS regulations, the university is required to classify this benefit accurately for tax purposes which may result in the reporting of taxable income to the recipient based on the fair market value of the housing provided. Once an application is approved, additional information may be required in order for the University’s tax compliance team to determine reporting requirements. Housing recipients will be notified promptly if additional information is needed.
William & Mary, its departments, and its employees do not provide tax advice. Please consult your own tax professional when considering your application for free housing. Reporting and taxation of student payments are governed by the Internal Revenue Code and Treasury Regulations and enforced by the Internal Revenue Service (IRS).
Eligibility
- Current undergraduate students graduating no earlier than August 2024 conducting summer research under the supervision of a William & Mary faculty member are eligible to apply.
- Summer housing availability is limited and not guaranteed for all applicants. Students who demonstrate strong financial need and who plan to participate in research on campus for longer periods will be prioritized.
- The earliest move-in date is Sunday, May 26, 2024 and the latest move-out date is Saturday, August 3, 2024.
Steps to Apply for Housing
- Undergraduate students must complete the housing application Qualtrics form by Friday, March 8, 2024 at 11:59 pm.
- The student must also initiate a DocuSign form to be sent to the faculty research mentor to verify that the student is completing research under their supervision by Friday, March 8th at 11:59 pm.
- By April, students will be notified if they will be assigned free summer research housing and must complete the following next steps:
- Complete the Residence Life summer housing application by April 19th at 11:59 pm to confirm room assignment. Residence Life will email students with their initial summer housing assignment information the week of April 22nd.
- In order to complete the Residence Life application, non-William & Mary students must first obtain a student ID number by completing the Non-Degree-Seeking Application. Non-W&M students should follow these instructions to waive the $50 application fee: 1) Select "Current UG student (visiting)" as the student type. 2) In the Acknowledgement section of the NDS application (at the end of the application), enter "Summer Research" in the "Enter Code" line. 3) Finalize, review, and submit the application.
- Register for the INTR 001 Summer Research course by April 19th at 11:59 pm. This is a zero-credit placeholder that allows the university to track the students doing research on campus during the summer. It is not an actual “course” and there are no fees.
- Administrators from the faculty research mentor's department and Financial Operations may contact students for additional information or to complete forms (such as a W-9 or I-9 form).
- Complete the Residence Life summer housing application by April 19th at 11:59 pm to confirm room assignment. Residence Life will email students with their initial summer housing assignment information the week of April 22nd.
Questions?
For questions about applying for complimentary summer research housing, contact [[charlescenter]].
For specific questions about summer housing, contact [[myroom, Residence Life]].
