COVID-19 Housing & Dining Update(s)
Residence Life Winter Break Check Out Steps
We are writing to you with important updates regarding Fall move-out. All undergraduate residence halls will close November 25, 2020 by 10am. The process will require the following guidelines:
Leaving Your Room for Break:
If you live in Tribe Square or the Graduate Complex you are permitted to remain in your current apartment. However you will need to verify you are staying via the Winter Break form in the Housing Portal located under the navigation menu under forms.
Do not forget to let Residence Life know your housing plans for the spring by completing the End of Semester Plan form by Friday, November 6, 2020. It should only take a minute to fill out.
How to access End of Semester Plans:
Please let us know if you have any questions.
-W&M Residence Life
Common Area Refrigerators
All common area refrigerators are now available for resident use based on consultations with Environment, Health and Safety and Student Health Center. This is based on revised CDC guidance: In general, because of poor survivability of these coronaviruses on surfaces, there is likely very low risk of spread from food products or packaging
Health and Safety Requirements in Residence Halls
As we return to William & Mary and manage the impact of COVID-19 in our community,
8/5/2020 Housing Contract Cancellation Update
Residence Life will be flexible with housing contract cancellations through September 3, 2020. After this date we will defer to the cancellation procedures outlined in the housing contract terms and conditions and/or housing contract addendum.
Eligible students can cancel contracts with no penalty until September 3, 2020.
8/3/2020 Fall Check-In Updates
As you are no doubt already aware, William & Mary’s Path Forward for classes and residential students changed significantly with the operational shift announced on Friday. We have temporarily closed the portal for check-in appointments while we adjust check-in dates and times to accommodate the changes in check-in dates.
We will re-open the portal with updated check-in dates and information as soon as we can. Please note that the university will be closed tomorrow, 8/4, due to the potential impact of the storm Isaias, which may impact our work on the portal.
We appreciate your patience and understanding as we navigate these changes.
-W&M Residence Life
We hope that this message finds you and your loved ones safe and healthy. We know that you are understandably anxious to come back to campus and we have appreciated your patience.
This email contains:
Fall move-in this year will begin August 8, 2020 and conclude by August 18, 2020. The process will require confirmed appointments as well as special health and safety considerations under the following guidelines:
Moving to Campus
We have developed these plans in consultation with our colleagues in Environmental Health & Safety, the Student Health Center, and Facilities Management - all with the goal of keeping staff, students and families as safe as possible.
Your cooperation and understanding are vitally important.
-W&M Residence Life
7/7/2020 Housing Release Request Updates
William & Mary is committed to both the intellectual and personal development of all students. As such, we require students to live on campus for their first two years in our community.
6/17/2020 Housing Contract Addendum & Move In Dates
Residence Life Update:
This message includes important information on the following:
In response to managing COVID-19 and all that we must undertake in order to bring students back to campus, it is necessary for us to create an addendum to the 2020-2021 Residence Life Housing Contract.
Specific changes to the housing contract terms and conditions are presented below. We have made additional changes to some housing policies related to COVID-19 that are reflected in the Residence Life Resource Guide. All students are expected to read and abide by the Residence Life Resource Guide. These new policies include issues such as wearing face coverings, physical distancing and guest/visitation restrictions, etc., so please take time to carefully read this document.
Payment of your housing bill and/or completing electronic check-in will indicate your agreement to these changed terms. Any students with questions or concerns about these requirements should contact Residence Life at firstname.lastname@example.org.
Invoices will be posted to student accounts on July 10, 2020.
At W&M, we are committed to the flourishing of our Tribe for all time coming. Your consistent efforts for the well-being and health of your fellow students will be a discipline in living and learning together. We know there are new and inconvenient expectations to respect, but in order to return to campus and live together we must work to care for all in our campus community.
We are excited to welcome you home to W&M!
William & Mary Residence Life
This is an Addendum to the William & Mary Residence Life Contract 2020-2021 that you submitted when you requested housing. This Addendum is required in order to adjust the operation of the housing program to respond to the pandemic conditions. This Addendum supersedes the following sections of the original contract:
Period of Contract: The period of contract is for the entire academic year when classes and exams are in session unless otherwise terminated or suspended under the terms and conditions of this contract. Agreements entered into after the beginning of the Fall semester continue in effect until the close of the academic year. The dates specified in paragraph 2 of the Terms and Conditions are no longer operable.
Moving In: You must abide by the published move-in schedule for arrival. Requests for early arrivals will be limited by building readiness, and there may be a charge assessed for early move-in. If you plan to arrive after your scheduled move-in date, you must inform Residence Life in writing from your W&M email account. If you enroll at the University but fail to move in to your assigned residence, you are still responsible for the full academic year room rent.
Cancellation of the W&M Residence Life Housing Contract During the Academic Year:
The provisions of Additional Terms and Conditions §6.B.5 added the following:
Closure Event Occurs Percentage of Semester Fees Refunded
Prior to the end of the 3rd week of classes. 60%
During the 4th week of classes through the end of 6th week of classes. 40%
During the 7th week of classes through the end of 8th week of classes. 20%
After the end of the 8th week of classes 5%
In the event of a residential hall closure during the fall 2020 semester, charges for the spring 2021 semester will only be billed if the residence halls re-open.
The provisions of Additional Terms and Conditions §1.D are deleted and replaced with the following:
W&M Residence Hall Move In Dates & Information
A phased move-in process is planned for August 2020. In order for us to manage the numbers of people on campus and in buildings each resident will schedule a move-in appointment.
The move-in schedule is below. Details regarding how and when to make appointments will be shared with residents by July 15.
Phase I August 8-11 Returning Students
(early arrivals, student employees, etc.)
Phase II August 12-14 New Student Move In
(Freshmen, Transfers & JDP Host Students)
Phase III August 15-18 Returning Students
There will be approximately 500 appointments available each day, spread across campus.
We will make arrangements for families with siblings.
Additional details are forthcoming. You should minimally expect the following changes:
Richmond Hall will be used as quarantine and isolation housing as needed for the 2020-2021 academic year. Residents currently assigned to Richmond Hall have been notified that their assignment will change to a similar capacity room elsewhere on campus.
As we noted in our communication last week, many triple and quad rooms will need to be reduced in density for use as double rooms. Students affected by these changes have been notified that their assignments will change.
We understand these changes are distressing and inconvenient, but they are necessary adjustments for us to make in order for students on live on campus as safely as possible.
Thank you for your patience as we manage these issues during this challenging time. Please address all housing questions to email@example.com
We wish you a safe and healthy summer!
-W&M Residence Life
6/12/2020 Campus Living Path Forward Fall 2020 Residence Halls & New Student Orientation
Residence Life is happy to share our initial plans for welcoming students back to campus in August.
By July 1, we will publish details regarding move in. This will be a phased and scheduled process taking place over a few days in order to manage the density of people in each residence hall. It will necessarily be very different than you might have seen in the past, so please be prepared to adjust your plans and expectations accordingly. We realize the need for families to plan and schedule their visit to campus for move in, and we will share the schedule as soon as we can.
The health and safety of our learning community is a top priority.
We will house all students who have already signed a housing contract for 2020-2021. If you have a completed housing contract we will accommodate you on campus. In the event it is necessary, we have reserved space to accommodate residential students who may need to be quarantined or isolated.
Due to the change in the academic calendar and new expectations regarding living spaces, each student planning to live on campus will be required to sign an addendum to the housing contract that includes a Residence Life Health and Well-Being Pledge.
The addendum and instructions will be provided to contracted students by June 16 and will be due by July 1, 2020.
Compliance with the expectations and commitments in the contract addendum once students are on campus is critical for the ongoing operation of the residence halls. If students are unwilling to agree to this addendum, they should contact us at firstname.lastname@example.org regarding their housing options. Instructions will be provided in the coming electronic communication.
We have spent the past weeks reviewing the nature of residence hall living in concert with the current worldwide health situation. Our goal was to design a plan allowing for a housing balance that will provide optimum wellness outcomes for our whole community.
Our housing plan will reduce residential density where possible, and set in place a number of community expectations targeting our shared responsibility of maintaining health and safety.
Below are the initial steps we are taking in the residence halls for Fall 2020:
Residence Life will communicate additional details to residential students in by July 1, 2020. We will directly contact individual students whose assignments may be changed.
While many of these changes might be uncomfortable, these efforts are critical in reducing risk for yourself and the entire campus community.
We ask for your patience until we are able to provide more specific information regarding assignments and the move in process.
New Student Orientation
First Year Experience looks forward to welcoming you to campus in August! In accordance with public health guidelines, William & Mary has made decisions regarding the fall semester that require alterations to the new student move-in and orientation program and schedules. Look for updates via email and on our website beginning the week of June 15 so new students and families can adequately prepare for this exciting transition.
We can’t wait to see you all on campus in August! Have a safe and healthy summer!
For Continued Updates On COVID-19 From The University Please Visit