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Residence Life

COVID-19 Housing & Dining Update(s)
Updates
Spring 2021 Move In - New Students

Greetings!

This email contains information about:

  • How to schedule your move-in appointment
  • When you can move in
  • What to do when you arrive on campus

Appointment Information

Spring move-in this semester will begin January 22, 2021, through February 7, 2021.

When can I move in?

  • January 22: New students for spring (Transfer & Freshmen), international students, freshmen who studied remotely in the fall
  • January 30: Seniors (Social Class 2021)
  • February 6-7: Sophomores and Juniors (Social Class 2023 & 2022)

The process will require confirmed appointments for all new students moving to campus for spring under the following guidelines: 

  • Residents may bring no more than two individuals (aged 16+) with them to assist with move-in. 
  • Residents must sign up through the Housing Portal under the Spring Move-In Form. Windows for sign up will begin on January 12 by randomized times:  
    • All students have been assigned a timeslot to access the Housing Portal. Due to system requirements, we have to limit the number of individuals in our Housing Portal at any given time. Pre-assigned timeslots allow us to phase students into the portal without overwhelming it. All students will be phased into the Housing Portal on January 12. Once your timeslot opens, it will remain open until you log in and complete the process. There are a more appointments than students, so if you miss your assigned timeslot you can still log in and make an appointment.
    • Your Timeslot is: 1/12/2021 18:00 (Military Time). Please know you will not be able to access the Spring Move-In Form until your timeslot time opens.  
    • Once you access the Spring Move-In Form, you will be able to select your move in option based on the move in schedule. 

Arriving On Campus

  • There will be one designated entrance for incoming foot traffic (your ID will only work on this door) and once you enter the building there will be designated stairwells going up and stairwells going down as well as the building exit, please do not bring your helper(s) with you to limit number of people in the building. While this may be inconvenient, this measure helps to maintain social distancing and reduce crowding at doors and in stairwells. Please pay attention to and comply with all directional signage in the building.
  • You must have a pre-arranged and confirmed move in appointment before you travel to campus. If you do not have an appointment, then you will not be permitted to move into the residence hall. There will be no exceptions to this practice.  
  • Once you have signed up for an appointment, your student ID will be activated for arrival that day. 
  • You will receive a confirmation email with further instructions and expectations.    
  • As you pack for the upcoming spring semester, please be mindful of what you are bringing, how you are transporting it, and how difficult it may be to move your items quickly in the event of a campus closure. While we are planning for a relatively “normal” semester ahead, we also want everyone to be prepared for contingencies.
  • All residential students will check-in via a limited-contact process and then with key in-hand will proceed to their residence hall. Each hall has a specified Unloading Zone, as well as a designated Parking Lot to ensure adequate flow around all of our residential buildings.
  • New Student/Transfers
    • January 22: New students for spring (Transfer & Freshmen), international students, freshmen, graduate students who studied remotely in the fall (Unity Hall Check-In Location)
  • Returning Students Who Did Not Live on For Fall but Returning for Spring
    • January 22: Graduate Students (Unity Hall Check In-Location)
    • January 30: Seniors (Social Class 2021) (Campus Center - Residence Life Office 212 Check-In Location)
    • February 6-7: Sophomores and Juniors (Social Class 2023 & 2022) (Campus Center - Residence Life Office 212 Check-In Location)

IMPORTANT NOTE:  Pre-Arrival Testing

You will receive an email from Kallaco with the subject “Kallaco - Confirm Your Home Test Order!”  If you don’t see the email within 10-12 days before your scheduled return, you should check your junk mail folder. If you cannot find the email, you should email covidtest@wm.edu.

We look forward to welcoming you to campus!

-W&M Residence Life

Spring 2021 Move In - Returners Who Where Remote for Fall

Greetings!

This email contains information about:

  • How to schedule your move-in appointment
  • When you can move in
  • What to do when you arrive on campus

Appointment Information

Spring move-in this semester will begin January 22, 2021, through February 7, 2021.

When can I move in?

  • January 22: New students for spring (Transfer & Freshmen), international students, freshmen who studied remotely in the fall
  • January 30: Seniors (Social Class 2021)
  • February 6-7: Sophomores and Juniors (Social Class 2023 & 2022)

The process will require confirmed appointments for all new students moving to campus for spring under the following guidelines: 

  • Residents may bring no more than two individuals (aged 16+) with them to assist with move-in. 
  • Residents must sign up through the Housing Portal under the Spring Move-In Form. Windows for sign up will begin on January 12 by randomized times:  
    • All students have been assigned a timeslot to access the Housing Portal. Due to system requirements, we have to limit the number of individuals in our Housing Portal at any given time. Pre-assigned timeslots allow us to phase students into the portal without overwhelming it. All students will be phased into the Housing Portal on January 12. Once your timeslot opens, it will remain open until you log in and complete the process. There are a more appointments than students, so if you miss your assigned timeslot you can still log in and make an appointment.
    • Your Timeslot is: 1/12/2021 18:00 (Military Time). Please know you will not be able to access the Spring Move-In Form until your timeslot time opens.  
    • Once you access the Spring Move-In Form, you will be able to select your move in option based on the move in schedule. 

Arriving On Campus

  • There will be one designated entrance for incoming foot traffic (your ID will only work on this door) and once you enter the building there will be designated stairwells going up and stairwells going down as well as the building exit, please do not bring your helper(s) with you to limit number of people in the building. While this may be inconvenient, this measure helps to maintain social distancing and reduce crowding at doors and in stairwells. Please pay attention to and comply with all directional signage in the building.
  • You must have a pre-arranged and confirmed move in appointment before you travel to campus. If you do not have an appointment, then you will not be permitted to move into the residence hall. There will be no exceptions to this practice.  
  • Once you have signed up for an appointment, your student ID will be activated for arrival that day. 
  • You will receive a confirmation email with further instructions and expectations.    
  • As you pack for the upcoming spring semester, please be mindful of what you are bringing, how you are transporting it, and how difficult it may be to move your items quickly in the event of a campus closure. While we are planning for a relatively “normal” semester ahead, we also want everyone to be prepared for contingencies.
  • All residential students will check-in via a limited-contact process and then with key in-hand will proceed to their residence hall. Each hall has a specified Unloading Zone, as well as a designated Parking Lot to ensure adequate flow around all of our residential buildings.
  • New Student/Transfers
    • January 22: New students for spring (Transfer & Freshmen), international students, freshmen, graduate students who studied remotely in the fall (Unity Hall Check-In Location)
  • Returning Students Who Did Not Live on For Fall but Returning for Spring
    • January 22: Graduate Students (Unity Hall Check In-Location)
    • January 30: Seniors (Social Class 2021) (Campus Center - Residence Life Office 212 Check-In Location)
    • February 6-7: Sophomores and Juniors (Social Class 2023 & 2022) (Campus Center - Residence Life Office 212 Check-In Location)

IMPORTANT NOTE:  Pre-Arrival Testing

You will receive an email from Kallaco with the subject “Kallaco - Confirm Your Home Test Order!”  If you don’t see the email within 10-12 days before your scheduled return, you should check your junk mail folder. If you cannot find the email, you should email covidtest@wm.edu.

We look forward to welcoming you to campus!

-W&M Residence Life

Spring 2021 Move In - Returning Students

Greetings!

Please review your move-in timeline below based on your social class. Your ID access to the building will be activated at the listed times.   

In order to maintain safe distancing and a safe move-in process you are required to follow the procedures below:

  • Residents who live on the 1st or 3rd floor will move in between 8am and 1pm
  • Residents who live on the basement, 2nd or 4th floor will move-in between 1pm and 6pm
  • You are allowed two helpers who also must adhere to the social distancing guidelines. Everyone must keep their masks on at all times. 
  • While you are moving in, remember to keep your room key and student ID on your person at all times and do not prop open doors. 

When can I move in?

  • January 22: New students for spring (Transfer & Freshmen), international students, freshmen who studied remotely in the fall
  • January 23-24: Freshmen (Social Class 2024) who lived on campus in the fall and international students
  • January 30: Seniors (Social Class 2021)
  • February 6-7: Sophomores and Juniors (Social Class 2023 & 2022)

Do I need an official appointment to move back in?

  • No, since you lived on last semester you do not need an appointment to move back in, however you are REQUIRED to Self-Check-In through the Housing Portal under the “Returners Self Check-In” form upon arrival back to campus.

IMPORTANT NOTE:  Pre-Arrival Testing

You will receive an email from Kallaco with the subject “Kallaco - Confirm Your Home Test Order!”  If you don’t see the email within 10-12 days before your scheduled return, you should check your junk mail folder. If you cannot find the email, you should email covidtest@wm.edu.

We look forward to welcoming you back to campus!

-W&M Residence Life

Regarding the Earlier Room Selection Timeline for 2021-22 Academic Year
  • Addresses the primary complaint that we have every year but especially last Spring:  by moving room selection earlier there is minimal overlap with academic stressors while students are taking classes / tests / labs.  
  • Last year students had 24 hrs to cancel their contract with no penalty. This year we have extended it until 2/28 so a person who signed a contract on January 5th has 2 months to change their mind.
  • We have decreased the cancellation fee after 2/28 by $500
  • Provides additional opportunities for us to accept late contracts
  • Students completed the room selection process in spring 2020 virtually due to Covid and it was a smooth and easy process. We learned that being physically on campus is not a critical factor in the room selection process.
  • Allows residents to change their room selection/roommates throughout the semester on the next available room selection/room change date:
    • Tuesday, February 16, 2021
    • Tuesday, March 9, 2021
    • Tuesday, March 30, 2021
    • Tuesday, April 20, 2021
    • Tuesday, June 1, 2021
Room Selection 2021 For Returning Students

As we approach the time to think about housing for next year, the Residence Life team would like to share news and information regarding the 2021-2022 process. Please take the time to read the following information carefully as it may impact your decision regarding housing for next year.

The 2021-2022 Housing Application & Contract will go live January 4, 2021 and Room Selection begins January 18, 2021! Please review the full 2021 Room Selection Calendar for all important dates that may pertain to you individually!

Complete a 2021-2022 Housing Application & Contract by January 15th: 

  • Students who have an approved Adaptive Housing or SAS Medical accommodation on file will be assigned Priority Room Selection Days’ time slot guaranteeing their accommodations for next year
  • All other students who submit their 2021-2022 Housing Application and Contract by the January 15, 2021 deadline will receive the first chance of regular time slots based upon their social class during Traditional Room Selection week
  • Students who submit their 2021-2022 Housing Application and Contract after the deadline will be assigned a time slot at the end of their social class designated day during Traditional Room Selection week
  • Students who submit their 2021-2022 Housing Application and Contract after their social class Traditional Room Selection Day starts will be assigned a time slot on the next available room selection date later in the semester

What's Happening in Room Selection 2021-2022:

  • Select rooms will be held back in upper level buildings to insure that we have enough beds for rising sophomores – this does NOT include singles and apartments
  • Medical Accommodations for Housing for Priority Housing approval for Returning Students:
    • Student Accessibilities Services (SAS) requests process only pertains to students who are requesting housing accommodations for the first time or who are requesting changes to their current housing accommodations.  If you are already approved for housing accommodations and would like to keep those same accommodations for next year, no further action is needed. Please note if you are a first year student in a residence hall with a window unit you will not be added to Priority Room sign up as all upperclassmen halls have cooling systems.
    • January 7, 2021 is the deadline for completing a new request or adjustment for SAS.  Requests will continue to be considered after this date, but there may be a delay in implementing accommodations based on space and availability.
  • January 15, 2021 - New Adaptive Housing Requests deadline.  If you currently have an approved Adaptive Housing Request you will be added to the Adaptive Housing selection day, unless you ask us to not include you in the process.

Cancellation of Contract Prior to Occupancy:

Students who are not required to live on campus have until February 28, 2021 to cancel their housing contract with no penalty. After February 28, 2021, students who have signed the W&M Residence Life Housing Contract but later request Contract cancellation for the 2021-2022 academic year will be billed the cancellation fee schedule listed below.   The cancellation policy does not apply to rising sophomores (by social class) contracts/housing assignments.

After February 28th cancellation period and prior to May 31, the following cancellation schedule and fees apply:

Semester I, Fall 2021:

  • Prior to February 28: If a request for cancellation is received before this date the student may cancel their contract without penalty.
  • March 1 to March 31: If a request for cancellation is received between these dates the student may cancel their contract and a $500 cancellation fee will be billed to the student account.
  • April 1 to April 30: If a request for cancellation is received between these dates the student may cancel their contract and a $1000 cancellation fee will be billed to the student account.
  • May 1 to May 31: If a request for cancellation is received between these dates the student may cancel their contract and a $1500 cancellation fee will be billed to the student account.

Contract Release Exemptions: Students are able to submit a Contract Release Request via the Housing Portal under the 2021-2022 Housing Application.  A contract release may be granted only to students who can demonstrate through the written and supporting documentation that their situation has changed in an unexpected or unforeseen manner and cannot be resolved in campus housing.  Requests are considered on a case-by-case basis and release is not guaranteed. 

As the availability of a Remote Learning Exemption option will not be reviewed until the University announces fall course schedule plans, we advise students to submit a 2021-2022 Housing Application and Contract to secure their 2021-2022 housing assignment during of the 2021-2022 Room Selection process and apply for an housing exemption if/when needed.

As in past years, rising seniors will be the first to choose their rooms, followed by juniors, then sophomores.  A student’s designated room selection day/time slot is determined by social class, not credit hour academic standing.

A Housing Information Session will be held on December 10, 2020.  The session will provide an overview of the process, will include a live Q&A at the end of the session, and the recorded session will later be available on the Residence Life website. The invitation to this session will be sent later this week.

Beginning in February – All Students who submit their 2021-2022 Housing Application and Contract after their social class Traditional Room Selection Day starts will be assigned a time slot on the next available room selection/room change date:

  • Tuesday, February 16, 2021
  • Tuesday, March 9, 2021
  • Tuesday, March 30, 2021
  • Tuesday, April 20, 2021
  • Tuesday, June 1, 2021

We look forward to having you live on campus with us next year!

-W&M Residence Life

Common Area Refrigerators 

All common area refrigerators are now available for resident use based on consultations with Environment, Health and Safety and Student Health Center.   This is based on revised CDC guidance:  In general, because of poor survivability of these coronaviruses on surfaces, there is likely very low risk of spread from food products or packaging

Health and Safety Requirements in Residence Halls

As we return to William & Mary and manage the impact of COVID-19 in our community,
a mutual commitment to the health and well-being of one another has never been
more critical. Here is what you need to know about living on campus this year: Residence Hall Guidelines

For Continued Updates On COVID-19 From The University Please Visit
What's Happening!