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Financial Aid

Title IV Financial Aid

The Department of Education requires that Title IV federal funds (i.e.Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (SEOG), Federal Perkins Loan, Federal Subsidized and Unsubsidized Direct Loans, TEACH grant and PLUS loan)  be applied only to specific allowable charges. Examples of allowable or 'institutional' charges are tuition, mandatory fees, lab fees associated with registered courses, room & board and new student orientation.  

William & Mary, in compliance with federal regulations, must obtain the voluntary permission from the student to apply federal financial aid proceeds to pay for charges related to a prior term, future term, or 'non-institutional charges'. Examples of 'non-institutional'  charges are health insurance or other health center charges, fines for housing damages and library fines.  You will be required to either authorize or decline the use of your Title IV funds for non-institutional charges or for prior year terms ( up to $ 200.00) when originally accepting your financial aid package.  If you would like to edit your original selections please complete the online Title IV Authorization Form. For further information please visit this topic on the Financial Aid Title IV Authorization website

College Administered Loans

The student's eBill statement will reflect all College-administered financial aid awards for the billed semester. William & Mary will list offered and/or accepted Direct, PLUS, Perkins and Private loans as 'Authorized Financial Aid'. The loan amount showing on the eBill statement is the approximate disbursement  amount that W&M will receive for the semester from the lending source. In the event that a PLUS loan is denied by the lender or any of the loans are not accepted by the borrower, the authorized aid amount will be removed from the account and the student will be responsible for paying all outstanding charges.

The borrower has the right to cancel all or a portion of any college disbursed loan and have the proceeds returned to the lender.  If the borrower wishes to cancel, they must notify the Financial Aid Office at (757)-221-2420 within 14 days from the date of disbursement.

College administered Grants and Scholarships

The student's eBill statement will reflect all W&M administered grants and scholarships for the billed semester as 'Authorized Financial Aid'.   Funds are disbursed to the student's account on the first day of class for the semester.  For more information regarding the types of aid available, please refer to the Financial Aid Office website.

Please direct any questions concerning your College administered financial aid to the Financial Aid Office at (757) 221-2420 or email at [[finaid]].

Scholarships/Third-Party Payments

Scholarships or payments administered by organizations outside William & Mary will be reflected on the student's eBill statement as:

  • a student account payment if W&M college receives the scholarship check prior to the date of the eBill statement.
  • a pending memo item if the Student Accounts Office has received official documentation from the scholarship organization.   The scholarship award amount will reduce the semester charges.

Scholarship or other third-party payments or notifications should be submitted to the Bursar’s Office no later than one week prior to the due date of your eBill statement. A pending memo for scholarships/third party payments will only be applied to the W&M student account if the funds are guaranteed to be received by the College. Funding that is awarded based on grades or any other condition will not be considered eligible for a memo at the beginning of the semester

If for any reason the scholarship funds are not received by W&M in a timely manner, the student will be responsible for paying the balance owed and will be subject to late fees and collection. 

College Work Study

Work study awards have not been deducted from the bill as they represent potential job opportunities for a student and are not intended to be used for the payment of tuition.

Any balance not covered by financial aid must be paid in full by the due date on your billing statement or scheduled through the W&M Tuition Payment Plan. Unpaid balances will result in late fees, registration holds and holds on your transcripts.