Submitting an Abstract

The Arts & Sciences Graduate Student Association of William & Mary invites all graduate students in Arts & Sciences research fields to submit abstracts for the Nineteenth Annual Graduate Research Symposium (GRS), to be held at William & Mary on March 20-21, 2020.

Abstract submission begins Monday, October 21, 2019. The abstract submission deadline has been extended until December 13, 2019, 11:59 pm EST. Abstracts are submitted using this online form. Notification of abstract acceptance/rejection will be sent via email by December 19, 2019. Please email with questions.

Abstract Preparation Guidelines
  1. The abstract should include the specific question your research addresses, research design and methods, major results (or anticipated results), and possible implications of your findings. Due to limited room availability, if the focus of your oral presentation will not be on your specific contribution to a research collaboration or project, a poster presentation may be more appropriate.
  2. It is the responsibility of the presenter to obtain approval from your advisor, co-authors, and Institutional Compliance Committees prior to abstract submission. As part of the review process, prior to submission we ask that the student's advisor review the abstract to ensure that it meets their approval and satisfies the guidelines for presentation. If your abstract is accepted, your advisor will be emailed a copy of the submitted abstract and will work directly with you if they have any additional questions, comments or concerns.    
  3. The goal of the Graduate Research Symposium (GRS) is to present research to educated people in many fields of study. Your abstract will be read by a multi-disciplinary audience and should avoid jargon and explain any technical terms. The presentation itself may be geared to a more discipline specific audience.
  4. Submission of an abstract implies a commitment to present your research at the 2020 Graduate Research Symposium. Therefore please make sure that you understand all of the requirements before submitting, as withdrawing an abstract after acceptance will prevent you from submitting abstracts to future Graduate Research Symposia.
Abstract Submission Guidelines
  • All abstracts must be submitted through our electronic form by the abstract submission deadline.
  • Each graduate student may submit only ONE abstract of no more than 250 words (approximately 1,600 characters including spaces), in one of the following categories:
    1. Natural & Computational Sciences Talk: 12-minute talks with 3 minutes for questions/discussion. Typical disciplines: applied science (nanotechnology, neuroscience, applied mathematics, applied robots); biology; chemistry; computational operations research (optimization, simulation, data analytics); computer science; psychological sciences (behavioral neuroscience, social, cognitive, clinical, and developmental); and physics.
    2. Humanities & Social Sciences Talk: 15-minute talks with 5 minutes for questions/discussion. Typical disciplines: American studies (gender, race-ethnicity, religious or literary studies, material and visual culture, art history, cultural history); anthropology (archaeology, biological, sociocultural, linguistic); history; and public policy.
    3. Poster Presentation: Two hour poster session for all disciplines.
  • Abstracts not submitted through the electronic form or after the deadline will not be acknowledged or considered.
  • You must submit your abstract as either a William & Mary student, or as a visiting student. William & Mary students must be currently enrolled in an Arts & Sciences graduate program. The visiting student category includes students from VIMS and other universities, as well as visiting scholars at W&M and language house tutors; visiting students must submit the required registration fee. Students enrolled in other William & Mary graduate programs (Law, Business and Education) or as a non-degree seeking student at William & Mary are not eligible to submit an abstract.
Review Process
  1. Abstracts will be competitively reviewed by the GRS organizing committee.
  2. Abstracts over 250 words or submitted after the deadline will NOT be acknowledged or considered.
  3. Graduate students will be notified of their abstract acceptance/rejection on or around December 19, 2019. All decisions are final; requests for appeals will not be considered or acknowledged.
  4. If your abstract is not selected for an oral presentation due to limited availability, the option of a poster presentation may be offered.

If your abstract is accepted, you need to RSVP for the Symposium and are eligible to submit an Award Paper.

If your abstract is not accepted, you may still attend the symposium. 

Any questions regarding abstract submission should be addressed to the [[grs, GRS Humanities chair]].