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Submitting an Abstract

The Arts & Sciences Graduate Student Association of William & Mary invites graduate students in Arts & Sciences, at VIMS, and at other Virginia Universities to present research in Humanities, STEM, and the Humanistic Social Sciences.

To present, please submit an abstract using our GHRS Abstract Submission Portal.
  • January 15, 2024, 11:59 p.m. (ET) is the abstract submission deadline for all Graduate-level and Honors presenters.
  • The Abstract Submission Portal contains instructions and details about what you will need to complete a submission.
  • The GHRS Organizing Committee will notify you regarding the status of your submission within two weeks following the submission deadline. 

Please email with questions.

Abstract Preparation Guidelines
  1. Your abstract will be read by a multi-disciplinary audience and should avoid jargon and explain any technical terms. The presentation itself may be geared to a more discipline specific audience. The review committee will not accept abstracts that are too technical and not easily understood by a general audience.
  2. The abstract should include the specific question your research addresses, research design and methods, major results (or anticipated results), and possible implications of your findings. Due to limited room availability, if the focus of your oral presentation will not be on your specific contribution to a research collaboration or project, a poster presentation may be more appropriate.
  3. It is the responsibility of the presenter to obtain approval from your advisor, co-authors, and Institutional Compliance Committees (IRB) prior to abstract submission. Prior to submission, the student's advisor must review the abstract to ensure that it meets their approval and satisfies the guidelines for presentation. 
  4. Submission of an abstract implies a commitment to present your research at the Graduate & Honors Research Symposium. Therefore please make sure that you understand all of the requirements before submitting, as withdrawing an abstract after acceptance may prevent you from submitting abstracts to future Symposia.
Abstract Submission Guidelines
  • All abstracts must be submitted through our Portal by the abstract submission deadline.
  • Each student may submit only ONE abstract of no more than 1,600 characters (including spaces), in one of the following categories:
    1. Graduate: Natural, Computational, & Psychological Sciences Talk: 12-minute talks with 3 minutes for questions/discussion. Typical disciplines: applied science (nanotechnology, neuroscience, applied mathematics, applied robots); biology; chemistry; computational operations research (optimization, simulation, data analytics); computer science; psychological sciences (behavioral neuroscience, social, cognitive, clinical, and developmental); and physics.
    2. Graduate: Humanities & Humanistic Social Sciences Talk: 15-minute talks with 5 minutes for questions/discussion. Typical disciplines: American studies (gender, race-ethnicity, religious or literary studies, material and visual culture, art history, cultural history); anthropology (archaeology, biological, sociocultural, linguistic); history; and public policy.
    3. Graduate & Honors: Poster Presentation: The GHRS will feature a two-hour poster session, featuring traditional academic posters for all disciplines. There will also be ePoster sessions for undergraduate Honors students that use digital displays to present a 5-slide ePoster format.
    4. Honors: 10-minute conference-style talk. Organized into multidisciplinary panels.
  • Abstracts not submitted through the electronic form or after the deadline will not be acknowledged or considered.
  • Students enrolled in William & Mary's professional graduate programs (Law, Business) or as non-degree seeking students are not eligible to submit an abstract.
Submission Review Process
  • Abstracts submitted by graduate students will be competitively reviewed by the GHRS organizing committee. Students will be notified of their abstract acceptance/rejection on or before January 26, 2024. All decisions are final; requests for appeals will not be considered or acknowledged.
  • Abstracts over 1,600 characters or submitted after the deadline will not be acknowledged or considered.
  • If your abstract is not selected for an oral presentation due to limited availability, the option of a poster presentation may be offered.

All students whose abstracts are accepted will be asked to register for the Symposium. If your abstract is not accepted, you are encouraged to still attend the symposium. 

Questions regarding abstract submission should be addressed to [[grs]].