Applying for a Social Security Number

SSN Requirement

Employees at W&M and VIMS must have a Social Security Number (SSN) to be entered into the Payroll system. If an employee does not have an SSN, he/she must apply in person at the Social Security Office. See Social Security Numbers for details on the SSN application process.

Applying for a SSN
  • The employee must have been in the U.S. for at least 3 days after any international travel. This is so the government database has time to update.
  • F-1 students will need an SSN Letter of Employment (doc) to be completed by the hiring department. Complete and sign this letter and give it to the student.
    • The student must scan and upload the signed letter in iStart. The Reves Center will then issue a companion DSO letter for the student.
    • With the two letters and his/her visa documents, he/she can apply for an SSN at the Social Security Office.
  • J-1 students must request a letter from the Reves Center.
  • Employees in most other visas types do not need a special letter of employment to apply, but must be authorized for employment in the U.S. 
  • SSNs typically take 3 weeks or less to arrive. If the process is taking longer, contact [[ehbailey, Emily Bailey]] for assistance.
Working Without an SSN
  • The employee may legally begin work without an SSN but will not receive a paycheck until he/she has one.
  • Some departments prefer to wait until the employee has the SSN to begin work.
  • Once the SSN arrives, then the employee can be paid for the time that they worked before the SSN arrived.
  • SSN questions? Contact Reves Center ISSP staff: 757-221-3590.