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SSN, I-9, Payroll for Non-immigrant Employees

This information is intended as a guide for supervisors and administrators hiring non-immigrant employees, including international students, scholars, and faculty. Non-immigrants are people who are not U.S. citizens or U.S. permanent residents ("greencard holders").

New international hires must:

  • Apply for a Social Security Number, if they don't have one.
    • The employee may begin work once they have applied for an SSN but their paycheck will not be released by W&M Payroll until the SSN has arrived.
  • Complete their I-9
    • An SSN is not required to fill out the I-9. Instructions are provided on how to complete the I-9 once an employee has applied for their SSN, and while they are waiting for an SSN to be issued.
  • Complete Payroll and Tax Forms

The process for each step is different for non-immigrant employees than for U.S. citizens and permanent residents.