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Social Security Numbers (SSN)

Anyone who plans to work (on- or off-campus) will need a Social Security number for payment and tax purposes.

It is true that having a Social Security Number facilitates many things in the US. However, even if you cannot get a SSN, you can still function quite well!

Social Security Administration (SSA) offices recently opened for walk-ins.

If you prefer, you can also make an appointment. If you plan to apply at the Newport News SSA office, the number for appointments is 866-331-9169; typically an appointment will be scheduled through a message on your voicemail, so please ensure your personal voicemail is set up.

You can apply for an SSN at any SSA office. Please visit the Social Security Administration COVID-19 website for the most up-to-date information.

All documents submitted to the Social Security Office must have an original signature (not printed/signed). This includes your I-20 or DS-2019 and any signed employment letters.

Current Social Security Number processing times are stated as 4 - 6 weeks (though in April 2022, some W&M students have reported it's taken 4 weeks) . If you apply at the Newport News Social Security Office, and do not receive your card within 4 weeks, contact [[ehbailey, Emily Bailey]].

Applying for a Social Security Number

• You can only apply for a Social Security Number once you have arrived in the U.S.
• Your immigration record must be registered by the Office of International Students, Scholars & Programs (ISSP) for you to apply for a number, if you are in F-1 or J-1 status. If you are new to W&M, check with ISSP to make sure it is registered; returning students and scholars who were at W&M the previous semester have already been registered. New students and scholars must complete the immigration check-in and have it approved before applying. ISSP automatically registers the records of those who attend the ISSP Social Security trip (typically held at the beginning of the semester).
  • Note: If you are on a Musskie, AMIDEAST, or Fulbright DS-2019, your sponsoring organization will be responsible for registering your immigration record.
• There is no fee to apply for the number.
• Social Security Application Forms (pdf) must be submitted in person at the Social Security Office. The closest office is in Newport News. ISSP will usually arrange a trip to the Social Security Office at the beginning of each semester. (Note: Trips are currently limited due to COVID-19)
• All documents must be originals (with original signatures). Scanned, copied, or notarized copies are not accepted.
• Once you receive your Social Security Number, keep it in a safe place. This number will be valid for the rest of your life, and it can be very difficult (and sometimes impossible) to find it out if you lose your card.

Documents needed when Applying

documents for applying for a social security number

F-1 Students working at W&M or VIMS Students must already have a job offer, and may apply for a SSN no earlier than 30 days before the start date of your on-campus job. SSN Application Form (pdf) Passport I-20  I-94 Record. Print this at the Customs & Border Protection website.  If you have difficulty accessing this, contact ISSP. If you last entered the U.S. in May 2013 or prior, or entered by land, use the paper I-94 card in your passport instead. Employer Letter Ask your employer or hiring administrator to complete and sign the employer letter (doc) DSO (Designated School Official) Letter To request a DSO letter: Login to iStart using your W&M ID and Password. Click on International Office in the menu on the left-hand side. Then, click on F-1 Social Security Letter Request and complete the form. You will upload your completed and signed employer letter here. If you currently have an I-20 which was emailed to you, you may also request that we provide a new I-20 with an original signature on this eform. You will receive an email when your DSO letter is ready

F-1 Students with CPT Students may apply for a SSN no earlier than 30 days before the start date on their CPT. SSN Application Form (pdf) Passport I-20 with CPT authorization on page 2 If you currently have an I-20 which was emailed to you, you may contact our office to provide a new I-20 with an original signature. I-94 Record. Print this at the Customs & Border Protection website. If you have difficulty accessing this, contact ISSP.  If you last entered the U.S. in May 2013 or prior, or entered by land, use the paper I-94 card in your passport instead.

F-1 Students with OPT or an EAD card Students may apply for a SSN no earlier than the start date of their EAD. SSN Application Form (pdf) Passport I-20 I-94 Record. Print this at the Customs & Border Protection website. If you have difficulty accessing this, contact ISSP. If you last entered the U.S. in May 2013 or prior, or entered by land, use the paper I-94 card in your passport instead. EAD (Employment Authorization Document) card

J-1 Students SSN Application Form (pdf) Passport DS-2019 I-94 Record. Print this at the Customs & Border Protection website. If you have difficulty accessing this, contact ISSP. If you last entered the U.S. in May 2013 or prior, or entered by land, use the paper I-94 card in your passport instead. A letter from ISSP that verifies your immigration and enrollment status. To request this: Login to iStart using your W&M ID and Password. Click on International Office in the menu on the left-hand side. Then, click on J-1 Social Security Letter Request and complete the form. We will email you when the letter is ready. Note: If you are on a Musskie, AMIDEAST, or Fulbright DS-2019, you will need a letter from your sponsor, not from the Reves Center. Note: For J-1 applicants: To apply for SSN, you must have 14 days left on your DS-2019 (see program dates in Section 3 of the DS-2019).

J-1 Scholars and J-1 Student Interns SSN Application Form (pdf) Passport DS-2019 I-94 Record. Print this at the Customs & Border Protection website. If you have difficulty accessing this, contact ISSP. If you last entered the U.S. in May 2013 or prior, or entered by land, use the paper I-94 card in your passport instead. Your invitation letter/contract (this also applies to the Language House International Fellows) with original signature. Note: For J-1 applicants: To apply for SSN, you must have 14 days left on your DS-2019 (see program dates in Section 3 of the DS-2019).

H-1B Employees SSN Application Form (pdf) Passport I-797 Approval Form I-94 Record. Print this at the Customs & Border Protection website. If you have difficulty accessing this, contact ISSP. If you last entered the U.S. in May 2013 or prior, or entered by land, use the paper I-94 card in your passport instead. This record may also have come as part of your I-797. Your employment contract

J-2 Dependents (must have work authorization) SSN Application Form (pdf) Passport DS-2019 I-94 Record. Print this at the Customs & Border Protection website. If you have difficulty accessing this, contact ISSP. If you last entered the U.S. in May 2013 or prior, or entered by land, use the paper I-94 card in your passport instead. EAD: J-2 Work Authorization Card

F-2 and H-4 Dependents are not eligible for a Social Security Number because they are not eligible for work authorization.

Where to Apply

Social Security Administration
11706 Jefferson Ave, Newport News, VA 23606
Phone: 866-331-9169
It is best to call the office to confirm hours before you go.

There are other Social Security offices located all over the U.S.; it is fine to apply at any of them. You will typically have to wait in line (typically 1 hour or more), so allow waiting time.

The Social Security Office has metal detectors, so you may want to leave bags and backpacks at home.

Transportation

At the beginning of each semester, we are sometimes able to offer a trip to the Social Security Office. Spaces are limited; this trip will be advertised on the International Student Listserv. Otherwise, you will need to secure your own transportation; please see available transportation options.

Directions by Car

It takes about 30 minutes by car to reach the Social Security office. Take I-64 East. Exit 258A onto J Clyde Morris and turn right onto Jefferson Avenue at the Casey Chevrolet. The office is located at 11706 Jefferson Ave. It is between the Speedway station and the Extended Stay motel.

Directions by Bus

You will have to use the Williamsburg Area Transit as well as the Hampton Roads Transit Bus System. The route is complicated because you are using two bus systems so call ahead and ask for a trip itinerary. 

Google Maps also has an option to search for routes using public transportation. 

Employment Paperwork

When you are hired as an international student for a W&M or VIMS job, there are special steps you need to follow to get paid. See our international employment resource.