Responsibilities of the Host Department

In preparation for the arrival of the visiting scholar, the inviting academic department should complete the necessary visa and employment forms, request a Banner ID, assist with transportation and housing matters, and arrange for departmental introductions and workspace.

Visa Form Request

The department must complete its portion of this request for a DS-2019 (Certificate of Eligibility for J-1 visa) and issue an invitation letter. These then must be forwarded to the Reves Center (see Visa process below for details).

Banner ID

The department must request a Banner ID for the scholar. This will enable him/her to obtain a W&M ID card, Swem library access, etc. If the scholar will be employed by the College, this will automatically happen at Human Resources with the Personnel Action Form. If not, an affiliate/other ID must be requested from IT.


The department is responsible for assisting the scholar in finding local housing. Unfortunately, the College currently does not have housing available for international scholars, so private housing must be secured in advance of their arrival. Although the Reves Center does not coordinate housing for scholars, it does provide some information on housing options.


The department should arrange the visiting scholar’s pick-up from the airport. Please see the Reves Center’s information on transportation options.

Employment Forms

If the scholar will be paid or employed by W&M, the department must ensure that the appropriate Human Resources and Payroll forms have been completed. For details on the I-9, SSN, and tax forms, see 

Office/Work Space

The department should arrange for an office and/or work space, access to a computer, etc.

Departmental Orientation

The department provides an orientation to introduce the visiting scholar to colleagues, resources, etc.

Responsibilities of the Reves Center

The Reves Center for International Studies will prepare the international scholar for arrival by handling all visa/immigration-related issues, interactions with government agencies, introduction to the William & Mary and the international community, and cultural programming.


The Reves Center will issue the DS-2019 and advise on the visa process, and will register the scholar's SEVIS (Immigration) record after arrival. For details see J1 Visa Sponsorship. 

International Orientation

The Reves Center will conduct an orientation for all visiting scholars, introducing them to the resources available at W&M (e.g. Swem Library, Recreation/Fitness Center, course auditing etc.) as well as to life in Williamsburg (e.g. public bus system, shopping, places of worship, restaurants, international community organizations, etc.).

Government Agencies

The Reves Center will answer questions and resolve issues pertaining to government agencies, such as Social Security Numbers, Driver’s Licenses, etc.

Cultural and Community Programs

Through International Family Network, the Reves Center provides cultural programs to help connect visiting scholars to the community and introduce them to local US culture.