• Arts & Sciences
• Undergraduate Program
• Forms

Forms

Most of the forms linked below are provided as "fillable" pdfs. For best results, we recommend you download the pdf, enter text in the fillable fields. 

Form Type: For pdf forms, please email your completed form to [[academicaffairs]] unless the form instructions direct you to another email address. For DocuSign forms, you will receive a final copy of the form through email from DocuSign once all of the required signatures have been collected.

Signatures: Emailed pdf forms still need signatures. Use Adobe Acrobat to complete the form, and follow instructions under the "Sign a PDF/Steps to Sign a PDF" on the Adobe site. If multiple signatures are needed, be sure to select the"multiple signers" option.

We recommend submitting forms as soon as possible as it can take up to 4-5 weeks for a decision.

Changing Advisors

• Change of Major Advisor [pdf]  Change your major advisor.
• Change of Pre-Major Advisor [pdf]  Change your pre-major advisor.

Committee on Degrees Petitions

• Policy Waiver Request - COD Petition [pdf]  Ask that you be allowed to eliminate a requirement. Petition approval is generally given only in extraordinary circumstances.
• Course Substitution Request - Ask to substitute a required course with a different course.
  • COD Petition [pdf] - for COLL or proficiency requirement substitutions.
• Revoke College Credits Earned before Matriculation -  Revoke college credits earned in high school or a previous college if the department believes that the preparation received was inadequate to succeed in subsequent coursework. The revocation of credits renders a student ineligible to receive GI Bill benefits.
  • COD Petition [pdf] - For continuing students (second semester freshmen on up).
  • Qualtrics Request Form - For students starting at W&M in Fall 2022.
• Change Course Grading Basis - COD Petition [pdf]  Change the grading basis for a course (to Pass/Fail, to Audit, to standard letter grade). Submit before the course withdrawal deadline.

Coursework

• Academic Planner [pdf]  Plan which courses to take when, so that you fulfill all requirements and graduate on your schedule.
• Audit a Course [pdf]  Credits for audited courses do not count toward the 12 credit minimum.
• Internship for Academic Credit [DocuSign] To qualify, internships must be supervised by a faculty member and include a hands-on project and written report.
• Permission to Pre-register for 17-18 Credits [pdf]  If you are within 2 semesters of graduating and require 33 or more credit hours to graduate.
• Change Scheduled Examination [DocuSign]  If one of your exam times conflicts with another, or you have 3 scheduled exams in 4 consecutive exam periods, or you want to take your exam with another section of the same course taught by the same instructor.
• Enroll in Graduate-level (outside of A&S) Course for Undergraduate Credit [pdf]  (Use this form if the course you want to take is in the School of Business, Education, Law, or Marine Science.) If you have a GPA of at least 2.5 overall and 3.0 in the course's subject field, have taken the prerequisites, and the course is relevant to your program.
• Enroll in Graduate-level A&S Course for Undergraduate Credit [DocuSign] (Use this form if the course you want to take is in Arts & Sciences.) If you have a GPA of at least 2.5 overall and 3.0 in the course's subject field, have taken the prerequisites, and the course is relevant to your program.
• Enroll in Graduate-level Course for Graduate Credit [pdf]  If you have a GPA of at least 3.0 overall, you may take up to 6 hours of graduate-level courses for graduate-level credit during your senior year. These hours must be in excess of all requirements for the bachelor's degree.

Majors and Minors

• Declaration of Academic Major Form [pdf]  Declare or change your major.
• Declaration of Academic Minor Form [pdf]   Declare a minor.
• Interdisciplinary Program Forms  Additional forms might be required when you declare an interdisciplinary major or minor. Check the program's site for details.
• Major or minor Course Substitution Request Form [pdf] Replace a course required for your major or minor with a different one. Return to the Registrar's Office.

Grades

• Grade Review Procedures  If you think a final grade has been assigned unfairly, you may request a review.
• Grade Completion/Correction Form [pdf]  Faculty instructors use this form to change a grade or to turn an incomplete into a grade.

Graduation

• Notice of Candidacy [pdf]  To graduate!

Test & Transfer Credits

• Transfer & Test Credit Information  The Registrar's Office information hub of all transfer credit information.
• Permission to Transfer Credit from Another Institution Form [Qualtrics]  Seek credit for courses completed at domestic institutions.