The Committee hears individual student requests for exceptions to academic rules and regulations. Students are required to continue attending their present class schedule until notified in writing of the Committee’s final decision.
- Petition approval is not automatic and is generally given only when circumstances are extraordinary.
Students are expected to be knowledgeable about William & Mary policies and regulations as set forth in the Course Catalog. Please also consult the policies concerning academic standards and good standing.
- Students are required to continue attending their present class schedule until notified in writing of the Committee’s final decision.
- A professor's supporting statement will be requested and is a required component of the review process.
- If this petition is denied, the student has 5 business days from the day their decision email was sent to submit an appeal of the denied petition. Appeals are submitted online the same way the initial petition was submitted.
- All petition materials must be submitted in PDF file format. If your materials are in another file format, such as a Word Document, please convert them to PDF format before submitting them.
Physical or Mental Health Conditions
If the request is related to a physical or mental health condition, students should complete a Medical Review Committee petition instead.
Students are encouraged to meet with a member of the Academic Wellbeing department staff if they have questions concerning academic policies, the exception to academic regulations requested by this petition, or the Committee on Academic Status procedures. Please call 757-221-1327 for an appointment.
Types of Petitions
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Petition to Late-Add or Late-Drop
If a student wished to add or drop a class after the add/drop deadline, the student must petition CAS. Petitions to drop classes are rarely approved except under circumstances beyond a student's control.
Petition for a Late Withdrawal
A petition may be made requesting (1) a late withdrawal from a class or (2) a withdrawal from all classes after the deadline to withdraw has passed. Students wishing to withdraw from all classes should contact our office for an appointment. Retroactive withdrawals refer to course withdrawals after the last day of classes or relating to a previous academic semester.
Petition to Overload
First-year students at William & Mary are not permitted to carry overloads (to enroll in more than 18 credit hours in the Fall & Spring semesters or enroll in more than 8 credit hours per session in the Summer). Students requesting to add courses for audit that will cause them to carry more than 18 registered hours (Fall & Spring) or more than 8 registered hours per session in the Summer must also petition for an overload. Overloads of more than 20 credits during the Fall & Spring semesters will be granted rarely and only for extraordinary circumstances.
Overloads are only granted in cases of extenuating circumstances. In addition, one of the following conditions must be met when applying for overloads:
Please note that Overload petitions for the Fall 2022 semester will be heard in August 2022. If the Overload petition is approved, the student would be able to add the extra course(s) during the Add/Drop period.
Petition to Underload
Students who are in their final undergraduate term and have applied for graduation may enroll in fewer than 12 credits as long as they are enrolled in all courses required for their degree. Students that meet these requirements would submit a Final Semester Underload request through the Registrar's Office.
Students that do not meet those requirements may petition the Committee on Academic Status for an underload. Underload requests (to take fewer than 12 credit hours) will normally be considered ONLY under one of the following conditions:
Important Underload Information
Petition to Change Registered Course Hours
If a student registers for a course that is variable credit (ex. from 1.00 to 3.00 credit hours) the student may select the number of credit hours they want. If they select a variable credit course, the system will automatically register them for the minimum number of credit hours allowed for this course. To make changes during the add/drop period, the student would use the Schedule and Options tab in Banner 9 Register for Classes.
If they are trying to change the credit hours after the add/drop window, they will need to file a petition with the Committee on Academic Status. The student only needs to complete these steps if they are taking the course for more than the minimum number of credit hours allowed.
Petition for Academic Reinstatement
To be reinstated, a student who has been suspended for academic reasons must present convincing evidence that the barriers to academic success have been corrected or eliminated. All documentation should be sent to Student Services at email@example.com or faxed to 757-221-2538. To apply for reinstatement, a student should do the following:
After a student receives the notification of reinstatement, the student must submit an application for reenrollment if the student wishes to return to William & Mary and has not enrolled as a degree-seeking student at another institution since last attending William & Mary.
*Exceptions may be made due to the COVID-19 pandemic.
Petition for FlexTrack Status
FlexTrack is a program for non-traditional students with significant time constraints outside of the classroom, an example being family commitments, full-time employment, etc. FlexTrack students can take anywhere between 3 to 18 credits per semester, however, many FlexTrack students, do take a full course load (taking up to 12 credits or more). To request FlexTrack status, please file a petition with the Committee on Academic Status.