Students are responsible for maintaining and updating current local, campus, and permanent addresses with the Registrar and, in the case of undergraduates, for regularly checking their college station unit box for mail. Students must maintain a current local address and phone number with the university. Mail sent to a student's address in the Registrar's records or to a campus box shall constitute proper notification for the purposes of the Handbook. Students are expected to maintain and regularly check their IT accounts, including e-mail, Banner and Blackboard. Periodically, the university will require students to verify the address and phone number on file. Failure to provide or verify an updated address and phone number may result in restriction of the student's access to information technology services and/or restriction of registration and transcript release.
Discrimination and Harassment
University policy prohibits discrimination based on race, sex/gender, religion, national origin, political belief, disability, Vietnam veteran status, age, and all other categories protected by the Commonwealth of Virginia or by federal law. This policy applies to students, faculty and staff. Information for students about discrimination and harassment is available on the Compliance and Equity Office website.
The following individuals also are available to receive complaints or to provide information regarding compliance with the discrimination policy:
Complaints Against Students
Marjorie Thomas, Dean of Students, Dean of Students, Campus Center 109, 221-2510
Ginger Ambler, Vice President for Student Affairs, Campus Center 219, 221-1236
Complaints Against Faculty
Katharine Conley, Dean, Faculty of Arts & Sciences, Ewell Hall 134, 221-2470
Lawrence Pulley, Dean, Mason School of Business, A.B. Miller Hall 2039H, 221-2891
John Wells, Dean, Marine Science, Watermen's Hall 230, (804) 684-7103
Spencer Niles, Dean, School of Education, 1112C, 221-2314
Davison M. Douglas, Dean, School of Law, Marshall-Wythe 108, 221-3790
Michael Halleran, Provost, the Brafferton, 221-1992
Pamela Mason, Interim Title IX Coordinator, James Blair 108, 221-3146
Complaints Against Staff
John Poma, Director, Chief Human Resources Officer, Bell Building, room 2016, 109 Cary Street, 221-3115
Pamela Mason, Interim Title IX Coordinator, James Blair 108, 221-3146
Inspection and Search of Buildings, Student Living Quarters, Offices, Lockers or Other Facilities
The university may conduct routine inspections for the purpose of assuring fire protection, sanitation, safety, or proper maintenance of the university's buildings and other facilities. Except in the case of emergencies, the university will announce inspections at least 48 hours in advance, and a university staff member will accompany the inspector. The student's absence will not prevent the inspections.
When any occupant of a room has requested repairs, authorized maintenance personnel may enter in the student's absence for the purpose of making the requested repairs.
With the exceptions noted above, no student's room, office, lockers, or private possessions on campus will be searched by university administrators unless there is reasonable cause to believe that a student is violating or using his/her facilities in violation of university regulations and a certificate authorizing the search has been issued by the Vice President for Student Affairs (or designee). The certificate must state the source of the information, the suspected violation, the location of the search, the materials to be seized or information sought, and the name of the person authorized to conduct the search. Nothing in this regulation prohibits the William & Mary Police from securing a search warrant and executing it in or around university facilities.
Missing Person Inquiry and Confidential Contact Information
The university has established a procedure to investigate when a student is reported missing. Each student has the option to designate a confidential contact by submitting a form (pdf) to the Dean of Students. The university will contact the designated person within 24 hours of the time that a student is considered missing. Law enforcement officials (including William & Mary Police) will be notified of a student's absence no later than 24 hours after the student has been deemed missing and will follow their own investigation procedures. For students who are minors (under 18 and not emancipated), the university is obligated to notify parent(s) or guardian(s) within 24 hours of receiving a report that the student is missing.
Required Disclosure of Arrests
School campuses are not immune from the dangers faced elsewhere in society. It has become increasingly important that schools take reasonable steps to help protect the safety of the members of their communities. One such step now being taken by many colleges and universities is a requirement that their students promptly report any arrests involving them. At William & Mary, students must report within three days any criminal process that has begun for them (whether by means of detention, court summons, citation, or other similar process) no matter where the incident occurs. This requirement applies to any criminal process resulting from:
- felony charges of any nature
- charges for offenses involving violence or the threat of violence or serious harm to other people.
Examples include, but are not limited to
- sexual assault/battery
- resisting arrest
- driving while intoxicated or under the influence of drugs
- reckless driving resulting in injury.
If unsure whether a particular arrest is covered under this policy, disclose. While failure to report a criminal process covered by this policy will not result in honor proceedings, it can result in charges under the Student Code of Conduct.
Disclosures can be made by reporting the incident via web form.
For more information about this policy, see the Disclosure of Arrests Frequently Asked Questions (FAQ) page on the Community Values & Restorative Practices website.
Consensual Amorous Relationships
The university prohibits consensual romantic and/or sexual relationships between faculty members and undergraduate students, as well as between faculty members and those graduate students for whom the faculty member has direct professional responsibility. The term “direct professional responsibility” refers to many faculty roles, both within and outside of the classroom, including but not limited to teaching, academic advising, coaching (athletics, drama, etc.), and service on evaluation committees (awards, prizes, etc.) and graduate or undergraduate thesis committees. In effect, “direct professional responsibility for students” includes the supervision of all university-sponsored academic, co-curricular, and extra-curricular activities.
The Deans of the Schools of Arts and Sciences may grant exemptions from this policy in exceptional circumstances.
For more information, please see the full policy.