Health Policies

Health History and Immunization Record

Virginia State law requires all full-time students enrolling for the first time in a four-year public institution to provide a health history and an official immunization record.  The university further requires all full-time students (including previously matriculated students) and any other student eligible for services, as determined by their department, to provide documentation of meeting the immunization requirements within the twelve months preceding his/her initial enrollment. The Health Center will not accept the form if the physician completing and signing the form is a family member.

Previously-enrolled students entering a new program as full-time students after an absence from campus of greater than two years must re-submit Section I, the Health History portion of the health form and Section III, the Tuberculosis Screening Section of the health form and align with current immunization standards. If the absence from campus is greater than 6 years, then the student will need to revalidate the immunization requirements via the University’s Health Evaluation Form.

The University will place a hold on the student’s Banner account if a student is not in full compliance with these requirements. This hold will prevent registration for classes or receipt of a transcript, and will result in denial of non-urgent medical care at the Student Health Center, assessment of a tiered late fee, and the University may remove the student from residence halls and/or the campus (depending on the nature of the medical issue). 

In order to protect the health of all members of the community, in the event of a vaccine-preventable disease occurring on campus, the university, in cooperation with state requirements, will likely remove the student from classes, on-campus residence, and/or the campus.

Insurance Requirement

The university requires all full-time undergraduate, graduate and professional students and all F-1 & J-1 international students to have adequate health insurance coverage throughout the school year as a condition of enrollment.  These students will be enrolled in the university-endorsed Student Insurance Plan, and the cost will be billed to their student accounts in two installments (fall and spring semester) UNLESS the student furnishes proof of other adequate health insurance coverage.  Full-time students who already have health insurance for the entire academic year must submit a Waiver Request by the posted deadline each academic year, and the waiver must be approved to avoid being enrolled in the Student Insurance Plan. Full-time students who want to enroll in the university-endorsed Student Insurance Plan must submit an enrollment form by the posted deadline each academic year to ensure their timely enrollment and billing of the Health Insurance Policy charge.

It is the student's responsibility to verify whether the university has billed the charge to the student’s account. If there is a billing error, the student should contact the Student Insurance Coordinator immediately. To access the waiver or enrollment request forms and for more information about the insurance requirement or the university-endorsed insurance plan, please visit www.wm.edu/health/insurance.

Reportable Diseases

In the event a student is diagnosed as having a transmittable disease which must be reported to the State Department of Health, the university reserves the right to determine, on a case-by-case basis, whether it should establish conditions to limit or prohibit the student's continued participation in the university community in the interest of public health and/or the health of the student. The Director of the Student Health Service is empowered to make this decision with consultation as appropriate. Specific conditions may include, but will not be limited to, periodic medical/counseling procedures, confinement to the Student Health Center, reassignment or removal from the residence halls, and/or a medical withdrawal from the university. If, in the opinion of the Director, the student's situation requires the immediate exclusion from the residence halls or the campus, the university will consider such action temporary until the student has an opportunity to receive a full review of the matter by the Director of the Student Health Service. For a list of reportable diseases to which this policy may apply, see the Virginia Department of Health web site.

Tobacco, Nicotine Vapor Products, Alternative Nicotine Products, and Smoking

The Commonwealth of Virginia outlaws the possession of tobacco products, nicotine vapor products, and alternative vapor products (i.e. vapes) by persons under the age of 21. Additionally, the university prohibits smoking by anyone in any university building or within 25 feet of the entrance of any building.

Medical and Emotional Emergencies

The university has a medical/emotional emergency procedure to maintain the safety of individual students, as well as the community.  The medical/emotional emergency procedure will be used if a student attempts suicide, makes a threat or gesture of suicide, harms or attempts to harm him or herself or others, or undergoes severe emotional or psychological distress. Anyone with knowledge of such circumstances should contact the Dean of Students, 221-2510; Residence Life Staff, 221-4314; or William & Mary Police, 221-4596 to alert the counselor on call.

When the university medical/emotional emergency procedures are initiated, a student may not attend classes or university activities or return to a residence hall until he or she has been given clearance to do so by the Dean of Students or her/his designee. Clearance will require the student to demonstrate he or she is no longer in crisis and has taken sufficient steps to address the underlying emotional and/or psychological issues which led to the crisis and steps taken to allow him or her to function in the university environment.  Because parental notification and involvement is necessary in order to ensure the safety of students, and to comply with state law, only the Dean of Students or the Vice President for Student Affairs may decide not to involve parents/guardians.  The medical/emotional emergency procedure is implemented with sensitivity to students' privacy and academic success.   Taking time away from the university to address urgent medical and emotional issues in compliance with this policy does not necessitate negative academic consequences.  The Dean of Students office will take measures necessary to allow students to return to school with the same academic standing once health is restored.  Students are responsible for the costs of their medical care.

Failure to comply with the provisions of the university medical/emotional emergency procedure may result in disciplinary action through the Code of Conduct. A complete summary of the Medical and Emotional Emergency Protocol may be obtained from the Dean of Students Office.