Certified Documents and Apostille

We will certify the authenticity of academic documents, and when needed, assist by forwarding documents as required for Apostille certification.

Apostilles authenticate the seals and signatures of officials on documents issued by a public authority so that they can be recognized in foreign countries that are members of the 1961 Hague Convention Treaty. See U.S. Department of State Apostille Requirements.

Request Certified Document
  1. Complete the Certified Document Request form.
  2. Submit a money order or check made payable to William & Mary, as outlined in the Fees section.
  3. Form and money order or check may be submitted in person or mailed to one of the following addresses:

Overnight Carrier

William & Mary

Office of the University Registrar

124 Blow Memorial Hall

262 Richmond Road

Williamsburg, VA 23185

Via U.S. Mail

William & Mary

Office of the University Registrar

P.O. Box 8795

Williamsburg, VA 23187-8795

 

Request Apostille
  1. Complete the Certified Document Request form.
  2. Complete the online Commonwealth of Virginia Authentication Request form or provide a cover letter including your name, address, phone number, email and the country for which you need the document authenticated.
  3. Submit a money order or check made payable to William & Mary, plus a separate check made payable to the Secretary of the Commonwealth, as outlined in the Fees section.
  4. Submit two pre-paid mailers (overnight service recommended for tracking purposes):
    • One mailer addressed to you for return of authenticated documents.
    • One mailer addressed to: Secretary of the Commonwealth, Attn: Authentication Department, 1111 East Broad St - 1st Floor, Richmond, VA 23219.
  5. All forms, money order or checks, and pre-paid mailers may be submitted in person or mailed to one of the following addresses:

Overnight Carrier

William & Mary

Office of the University Registrar

124 Blow Memorial Hall

262 Richmond Road

Williamsburg, VA 23185

Via U.S. Mail

William & Mary

Office of the University Registrar

P.O. Box 8795

Williamsburg, VA 23187-8795

 

Important Notes about Requesting Certified Documents or Apostille
  • For a certified copy of your diploma, provide an 8 ½ x 5 ½ photocopy on standard letter size paper. Ensure that the copied image is on lower half of a portrait oriented photocopy of your diploma.
  • Please retain the tracking number for all packages sent to our office. The Office of the University Registrar cannot guarantee or track packages once they are in the possession of the shipper/courier.
Fees

Fees for certified documents include production of the document, all handling, and U.S. postage to return the document to the student. The fee does not include postage to the Secretary of the Commonwealth's office, nor that office's fees, which should be made payable to the Secretary of the Commonwealth and enclosed as a separate check.

Certified Documents Apostille
Fees may be paid with money order or check made payable to William & Mary.
  • $50 for first document
  • $10 for each additional document
Fees for the Certified Documents (made payable to William & Mary) plus a separate check made payable to the Secretary of the Commonwealth:
  • $10 for first document
  • $5 for each additional document going to the same country

Example: Request to certify one diploma and one transcript = $60 ($50 for the diploma, plus $10 for the transcript - both payable to William & Mary).

Example: Request to certify one diploma with Apostille = $60 ($50 for the diploma, payable to William & May, plus $10 for Apostille, payable to the Secretary of the Commonwealth).

Processing Times

Allow 10-15 business days to process a certified copy of your diploma, enrollment verification, or transcript. Allow 4 weeks to process an original diploma.

Questions

If you have any questions about the type of document certification you may need, please contact the agency making the request to ensure the proper verification is provided.

Contact the Office of the University Registrar at (757) 221-2800 or [[w|registrar]] with questions about completing and submitting required forms and information to our office.