Forms

These are forms often used by students. Please refer to the explanations listed below to ensure that the appropriate form selection is made.

Permission Form (Non-Graduate Degree Credit) [PDF]

• For Arts & Sciences graduate students who wish to take an undergraduate course.
• For Arts & Sciences graduate students who wish to take a course outside of their department/program or in the Schools of Business, Education, Marine Science, and Law.
• For non-degree seeking students who wish to take a graduate course in Arts & Sciences. Non-degree seeking students should return this form to the Office of the University Registrar when making application to the College.

Permission Form (Graduate Degree Credit) [PDF]

• For Arts & Sciences graduate students who wish to take an undergraduate course for graduate credit.
• For Arts & Sciences graduate students who wish to take a graduate course outside of their department/program or school to be counted toward their degree.

Audit Form [PDF]

• For Arts & Sciences graduate students who wish to audit an undergraduate or graduate level course.

Add/Drop/Withdrawal Form [PDF]

• For Arts & Sciences graduate students who wish to add, drop, or withdraw from a course, or withdraw from all courses.
• For non-degree seeking students enrolled in graduate courses in Arts & Sciences who wish to drop or withdraw from a course or all courses.
• It is the responsibility of the student to complete this form and obtain the signatures of the instructor(s) and Director of Graduate Studies, and return the form to the OGSR BEFORE the last day of classes.

Leave of Absence Form (non-medical) [PDF]

[Please note: If you are a Virginia resident, you must submit an "Application for Virginia In-State Tuition Privileges" before you return to classes prior to registration, even if you have already submitted the application previously. ]

• The Dean of Graduate Studies and Research may grant leaves of absence, upon the recommendation of the student’s advisor and Director of Graduate Studies. Students must consult their department/program policy to determine whether leave can be granted for extenuating circumstances such as personal situations that temporarily interfere with the student’s ability to continue, pregnancy, or extensive employment. Medical leaves of absence or withdrawals [due to physical or psychiatric conditions] should be requested through the Dean of Students office.
• Leaves of absence shall be granted for a specific period of time (e.g. one semester, one year). A student who requests an extension of a current leave of absence shall have the request considered as a new request. Students approved for a leave of absence will have their time limit for degree completion requirement stopped for the duration of the approved leave period. Upon return from approved leave, the student’s time limit to degree completion count will resume.
• All applicants for admission to The College of William and Mary, both new and re-entry, who believe they are qualified for Virginia in-state tuition rates, must complete an Application for Virginia In-state Tuition Privileges the semester in which they intend to register http://www.wm.edu/offices/registrar/domicile/index.php.
• To request a leave of absence, students will be required to complete and submit the Arts & Sciences Application for Leave of Absence Form to the Dean of Graduate Studies and Research at least 30 days prior to the leave request date. Students should consult with their department/program for additional information on post-leave stipend eligibility. 

Health Center Release of Information Form [PDF]

• Funded research graduate student consent for release of information form authorizes the Student Health Center at the College of William & Mary to release/exchange information with the The College of William and Mary Office of the Bursar, The College of William and Mary Financial Aid Department, The College of William and Mary Office of Graduate Studies and Research, Individual Academic Department/Program of Your Study.

Student Withdrawal From Program [PDF]

• A&S Graduate students who have decided they will not complete their current program of study at the College of William and Mary should submit this form to the Office of Graduate Studies and Research.  If the student has preregistered or registered for courses, the student  should also complete item 4 of the Add/Drop/Withdrawal form and submit it to the Office of Graduate Studies and Research for processing.
• Prior to submitting the "Student Withdrawal from Program" form, the student should meet with the Department/Program’s graduate director or appropriate personnel.  It is the student's responsibility to understand the department/program’s policies and regulations regarding withdrawals and readmission.  International students should also meet with an International Student Advisor in the Reves Center. Students who are receiving any type of financial aid should talk with a staff member of the Financial Aid Office before leaving campus, to determine eligibility for future aid and any obligations for repayment. Students leaving the College are required to turn in their W&M ID card to the Dean of Students Office. "Student Withdrew" from the program will be noted on the transcript. After a student has withdrawn, the student cannot be readmitted without reapplying to the College.

 Committee Appointment Form  [PDF]

Extension Request Form [PDF]

• Extensions are granted for a one year period.
• The student should submit the completed form to their Graduate Director.
• The Graduate Director will submit the form to the OGSR along with a supporting letter from the student’s Advisor and a personal letter from the Graduate Director supporting the request.
• The extension will only be considered if the student is in good standing at the College and has no outstanding fees, etc.