Workday

Workday at W&M

Workday is William & Mary's enterprise system for Human Capital Management (HCM) and Finance, providing faculty and staff with a single platform to manage employment, payroll, budgeting, procurement, and financial processes. Access resources, training, and support to help you navigate Workday efficiently.

Announcements

Recent Activities

Leadership & Change Network

Frequently Asked Questions

About Workday

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Training

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Get Help

Email the project team

Announcements

A better, faster way to request WMF reimbursements is here!

This new approach takes advantage of Workday’s Intercompany functionality, streamlines processing, improves tracking and reporting, reduces manual steps, and keeps the entire process in one system while continuing to ensure compliance with donor intent and budget guidelines.
Now Available in Workday: Manager Insights Hub

Designed to streamline key management tasks, the Manager Insights Hub provides managers with a centralized experience to access important insights, take action, and efficiently manage their teams.
Delegation in Workday

Delegation enables users to give another person the ability to initiate business processes on their behalf or take actions on their My Tasks items.
Reminder: Cornerstone Learning Turned Off; Performance Remains Enabled

William & Mary has launched Workday Learning, and Cornerstone Learning is now limited to Performance content only. Only completed Cornerstone training will migrate, and all past completed history is expected to appear in Workday Learning beginning April 1.

See all announcements

Executive Sponsors, Steering Committee Leadership & Change Network

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Peggy Agouris, Provost
Ed Aractingi, Chief Information Officer
Mike Todd, EVP of Finance & Administration

Mike Todd, Executive VP of Finance & Administration (Executive Sponsor)
Ed Aractingi, Chief Information Officer (Executive Sponsor)
Sean Galloway, Chief Financial Officer
Anne Roemer, Chief Human Resources Officer
Corinne Picataggi, Chief Technology Officer
Andrew Crawford, Deputy Chief Information Officer
Alana Davis, Associate Provost & University Registrar
Barbara Forth, Chief Data Officer
Chris Crawford, Chief Auditor
Marra Austin, Deputy Chief Business Officer

The Workday Change Network at William & Mary is a proactive community of staff dedicated to supporting the university's transition to Workday. The Change Network fosters two-way communication between departments and the project team, positioning Change Ambassadors as vital contributors to this initiative.

Change Ambassadors are at the forefront of understanding and disseminating information regarding business processes, policies, and system changes associated with the university's implementation of Workday. They play a crucial role in helping colleagues prepare for and embrace the forthcoming changes.

Meet our Change Ambassadors

Program Management

Aimee Boquist
Catherine Freiling

Phase I

Joey Li, Core HCM/Compensation Lead
Grace VanDivender, Core HCM/Compensation lead
Jon-Paul Palacio, Core HCM/Compensation Lead
Brittany West, Benefits Lead
Tratisha Hayes, Recruiting Lead
Jennifer Cook, Time & Absence Lead
Simonne Vance, Payroll Lead
Denise Bailey, Payroll Accounting Lead
Sherree Walker, Payroll Accounting Lead, Business Assets Lead, Banking Lead
Jessica Newton, Business Assets Lead
Mike Maddalena, Budgets Lead, Projects Lead
Melanie O’Dell, Financial Accounting/FDM Lead
Janet Balentine, Financial Accounting/FDM Lead
LaDonna Brown, Expenses Lead
Amber Brown, Expenses Lead, Procurement Lead
Michelle Bernal, Endowments Lead
Ivan Lyashenko, Customer Accounts Lead
Katherine Davis Small, Grants Lead
Christie Foreman, Grants Lead
Spencer Jenik, Budget Lead
Marra Austin, Procurement Lead
John Dixon, Procurement Lead
Ana Pascale, Banking Lead
Christina Johnson, Academics Lead

Phase II

Chas Ritinski, Advanced Compensation Lead
Windy Hart, Learning Lead
Patrick Teague, Talent & Performance Lead
Spencer Jenik, Adaptive Planning Lead

Non-Functional (both phases)

Eric Myers, Identity Management Lead
Erin Fryer, Communications Lead, Change Management Lead
Ghana Smith, Training Lead
Jason Pully, Technical Lead, Cutover Lead
Kathy Baldwin, Integrations Lead
Nick Artime, Security Lead, Community and Learning Admin
Shewlyn Chen-Stewart, Conversion Lead

Recent Activities

UHR Workday Tip of the Month - Submitting a Ticket for Questions and System Issues

Short, practical updates designed to help employees navigate common questions and tasks in Workday more efficiently.
Workday Watch July 23

Welcome to Workday Watch—a resource designed to keep you informed with timely updates and helpful insights.
UHR Workday Tip of the Month - Sup Orgs

Short, practical updates designed to help employees navigate common questions and tasks in Workday more efficiently.
Workday Watch June 12

Welcome to Workday Watch—a resource designed to keep you informed with timely updates and helpful insights.

See all recent activity

Frequently Asked Questions

Have a question about the transition to Workday? Email [[workdayproject]].

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Workday is William & Mary’s system for managing human resources, payroll, and finance. It serves as the university’s central hub for many administrative functions, providing a modern, user-friendly platform to complete tasks such as updating personal information, managing benefits and payroll, submitting expense reports, tracking time, and more. For employees, Workday streamlines everyday processes into one place; for managers and administrators, it provides real-time data and reporting tools to support informed decision-making.

To support your learning and make the transition to Workday easier, a variety of helpful resources—including job aids and links to training recordings—are available on the Workday launch website at launch.workday.wm.edu. These tools are designed to guide you through common processes and answer your questions as you get started with Workday.

Please submit any Workday-specific questions using the Workday Support Portal at help.workday.wm.edu. For all other non-Workday questions or issues—including general IT, HR, Finance, Procurement, or Travel questions—please contact those departments directly. You can email Human Resources, Finance, Payroll, and Supply Chain, or reach out to Travel for related inquiries. For all other technical support inquiries, please contact IT by email or call 1-HELP.

A cross-functional team from academic and student offices recently met with implementation partners to discuss the readiness, engagement, and implementation plan for Workday Student. These conversations mark an important step towards modernizing the student systems at W&M and will help prepare the university for upcoming initiatives. As the planning progresses, we will keep the campus community updated and share more details.

The university successfully launched the first phase of the Workday project on July 1, 2025 and is currently in the stabilization phase. This initial rollout focused on optimizing core human resources, payroll, and finance operations, with ongoing efforts to ensure smooth adoption and address any emerging needs.

The second phase of the project began at the end of September 2025 and introduced new modules for learning, performance management, and adaptive planning. Workday Learning, Talent & Performance and Advanced Compensation went live in February and March 2026. Adaptive Planning will go live in 2027.

Beginning in spring 2026, activities that were previously managed in Cornerstone—such as employee trainings and performance management—transitioned to Workday. The new modules introduced in phase 2 of the Workday project will gradually replace Cornerstone, offering enhanced tools for learning and performance tracking all in one integrated platform. During this transition, users will receive instructions and support to help them complete required trainings and manage performance reviews within Workday, ensuring a smooth shift from Cornerstone processes.

The Workday website is a great place to go for updates on the project. In the “Recent Activities” section, you can view all past newsletters and issues of the Workday Watch. The Workday Watch newsletter is the best source for the most recent updates, and it is emailed directly to all faculty, staff, and hourly employees. In addition, attending town halls and roundtable discussions with the Change Management Team is an excellent way to get information, stay informed, and have your questions answered about ongoing changes and future plans.

Visit workday.wm.edu and sign in using W&M Single Sign-on.

Yes, your personal information is secure in Workday. The system uses advanced security protocols and encryption to protect your data, ensuring only authorized individuals can access sensitive information. William & Mary follows strict privacy policies and regularly monitors Workday for compliance, so you can feel confident that your personal details are safeguarded.

Many student employees use Workday in the same way as other hourly employees. They enter the hours they work directly into the system and are able to view their payslips and update personal information through the Workday platform.

We want to hear from you!

We know this is a big change. Please feel free to send us your questions, comments, concerns, or ideas and a member of the Workday project team will get back to you.

Email the workday project team

Workday

Workday at W&M

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About Workday, Training and support information

Email the project team

Announcements

Executive Sponsors, Steering Committee Leadership & Change Network

Topics

Executive Sponsors

Steering Committee Leadership

Change Network

Project Leads

Recent Activities

Frequently Asked Questions

Topics

What is Workday?

Where can I find trainings, job aids, and other resources?

Who do I contact for help?

What is the current status of Workday Student and Banner Student?

What is the current status of the project?

When and how will things change?

How can we get more information about the project?

How can I access Workday?

Is my personal information secure in Workday?

How are student employees affected by Phase I of the Workday project?

We want to hear from you!