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Timesheets
Most employees are expected to submit their timesheets online using Banner Employee Self-Service. You can access Banner Self-Service by visiting myW&M and selecting the Banner icon.
Payroll Information
The Payroll Office provides information about what you should know, including your paystubs and W-2 forms.
Timesheet Information
Banner 9 Timesheets
As we transition from Banner 8 to Banner 9 Employee Self-Service, UHR has collaborated with Payroll and IT to deliver timesheets in Banner 9. Below, you will find training videos catered to your needs as an employee or supervisor/timesheet approver.
Training Videos |
Frequently Asked Questions (FAQs)
Employee
With only few exceptions, all employees must complete and submit timesheets, even if they are only required to enter time taken off (leave). Employees can enter their hours in Self-Service starting on the first day of the pay period. Don't wait until the last day to submit your timesheet! When timesheets are submitted, they are automatically routed to an Approver who either approves or returns it for correction. If you hold more than one position, you may be required to submit a timesheet for each position in each pay period. Check with your supervisor. Scroll right for more
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Contact Technology Support Center at 757-221-HELP or support@wm.edu. |
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For faculty and staff, contact University Human Resources at 757-221-3169 or askHR@wm.edu. For student hourly employees, contact Student Employment at 757-221-1962 or studentemploy@wm.edu. Please provide the following. These details expedite the correction process.
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Contact Payroll at 757-221-2848 or payofc@wm.edu. Here are a few common errors:
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Every year, the Payroll Office publishes the payroll processing schedule, which includes the timesheet dates covered during each pay period, employee timesheet deadline, approver deadline, and pay dates. Be on the lookout for automatic emails from Payroll (timesheets@wm.edu), which are sent to employees...
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For faculty and staff, contact University Human Resources at 757-221-3169 or askHR@wm.edu. For student hourly employees, contact Student Employment at 757-221-1962 or studentemploy@wm.edu. Please provide the name, Banner ID, position number (if possible), department, email, and phone number. These details expedite the troubleshooting process. As a reminder to approvers, exempt employees do not have to submit a timesheet unless they are recording leave. |
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If the supervisor's approval deadline has passed and a change or correction to a web timesheet is needed, the supervisor needs to submit a corrected manual timesheet (pdf) along with a copy of any submitted web timesheet. At the bottom of the manual timesheet, explain why a manual is submitted. This explanation is critical for audit purposes. |
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Employees won’t be able to make changes to the timesheet on approval day. In the event that the employee or approver sees an error on the timesheet, the approver is able to make corrections directly on the timesheet and approve those changes. Approvers should enter comments to support any changes made to the timesheet. If the approver has already approved the timesheet with errors, then the approver will be unable to make changes. Please let Payroll know what changes are needed by sending an email to payofc@wm.edu. Payroll may be able to correct the timesheet on payroll processing day; if not, Payroll will offer guidance on how to make corrections on a manual timesheet (pdf). As a reminder to approvers, exempt employees do not have to submit a timesheet unless they are recording leave. |
Timesheet Approver or Proxy
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Yes, you can set up a timesheet approver proxy if you will not be available. You must communicate to your proxy which pay periods to approve. A proxy should never be a direct report because the direct report would then be able to approve his or her own timesheet. Ideally, your proxy should be someone who is in the same organization and has knowledge of the hours that the employees record. This also ensures Banner security is maintained properly. As a rule of thumb, whenever there has been a change to your org, such as employee terminations/transfers or reorganization, it is a good idea to review your proxies. |
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The Pay Period date is preceded by a Pay ID (SW, HW, SV, or HV). If you have both hourly and salaried staff timesheets to approve, be sure to switch the dropdown selection in order to approve timesheets for both types of employees. Scroll right for more
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Contact Payroll at 757-221-2848 or payofc@wm.edu. Here are a few common errors:
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Contact Technology Support Center at 757 221-HELP or support@wm.edu. |
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If it is the day timesheet approvals are due, send the timesheet to Payroll at payofc@wm.edu so they can arrange for it to be added to payroll processing. If the timesheet is for a prior pay period:
Manual timesheets for student positions (ST) must be sent to (studentemply@wm.edu) for review. Once the position has been confirmed, Student Employment will forward the timesheet to Payroll for processing. |
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Every year, the Payroll Office publishes the payroll processing schedule, which includes the timesheet dates covered during each pay period, employee timesheet deadline, approver deadline, and pay dates. Be on the lookout for automatic emails from Payroll (timesheets@wm.edu), which are sent to employees...
|
||||||||||
For faculty and staff, contact University Human Resources at 757 221-3169 or askHR@wm.edu. For student hourly employees, contact Student Employment at 757 221-1962 or studentemploy@wm.edu. Please provide the name, Banner ID, position number (if possible), department, email, and phone number. These details expedite the troubleshooting process. As a reminder to approvers, exempt employees do not have to submit a timesheet unless they are recording leave. |
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If the supervisor's approval deadline has passed and a change or correction to a web timesheet is needed, the supervisor needs to submit a corrected manual timesheet (pdf) along with a copy of any submitted web timesheet. At the bottom of the manual timesheet, explain why a manual is submitted. This explanation is critical for audit purposes. |
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Employees won’t be able to make changes to the timesheet on approval day. In the event that the employee or approver sees an error on the timesheet, the approver is able to make corrections directly on the timesheet and approve those changes. Approvers should enter comments to support any changes made to the timesheet. If the approver has already approved the timesheet with errors, then the approver will be unable to make changes. Please let Payroll know what changes are needed by sending an email to payofc@wm.edu. Payroll may be able to correct the timesheet on payroll processing day; if not, Payroll will offer guidance on how to make corrections on a manual timesheet (pdf). As a reminder to approvers, exempt employees do not have to submit a timesheet unless they are recording leave. |
Still Need Help?
The Payroll Office provides basic training on entering and approving time as well as information about your paystubs.