Late Adds, Change Variable Credit Hours, & Overloads

Request for a Late Add

Requests for late adds for the Fall 2024 semester will be processed by the Committee on Academic Status (CAS). Please review and complete the petition if you are seeking a late add to a Fall 2024 course. Questions about the petition process may be directed to the [[w|academicaffairs,Office of Undergraduate Academic Affairs]].

Note About Late-Starting Short-term Courses

Late-starting courses have their own specific add, drop, and withdrawal deadlines. Students seeking to add a short-term course that has not started do not need to petition. However, if the add/drop deadline has passed for the course, then they should complete the late add petition. Students can contact [[w|registrar]] to inquire about adding a late-starting short-term course, especially if they are unsure if they need to complete the petition form for a late add.

Request for a Late Change to Variable Credit Course Hours

The request form for a late change to variable credit hours will open for the current semester after add/drop has ended and will remain open through the last day of classes for the semester. This form is not for a late drop of a variable credit course. If you wish to drop your variable credit course after the add/drop deadline, please petition CAS. Note that summer session courses have varying end dates and the deadline is the last day of class for the specific course.

Eligibility Criteria for University Registrar Office Review

The Office of the University Registrar may review requests from students who wish to make a change to the credit hours for their variable credit course after the add/drop deadline as long as their request meets the following criteria:

• The instructor approves of the change in course hours
• Submission for the request occurs during the current semester (no later than the last day of classes)
  • Summer session and non-standard courses have varying end dates; the submission for a summer session or non-standard course must be received no later than the last day of class for the specific course
• The requested change does not result in an unapproved underload
• Changing the course hours does not result in an overload above 19 credit hours for fall or spring or 16 credit hours in summer (incompletes count toward the current number of in-progress credit hours)
  • Additional eligibility criteria applies for students requesting an overload to 19 credit hours in fall or spring (see Request to Overload to 19 Credit Hours below)
  • The University Registrar's Office will not review requests to overload above 16 credit hours in the summer

Students who do not meet the above criteria but wish to make a late change to the credit hours for their variable credit course may petition the Committee on Academic Status (CAS).

Process

Students complete and submit the request form. Once submitted, an email will be sent to the instructor to indicate their approval of the change in course hours. The instructor must reply to the University Registrar's Office email with their approval. After the approval email is received, the Registrar's Office will review the student's request. It may take up to five business days for the University Registrar's Office to review the student's request form. Students are strongly encouraged to discuss with their instructors in advance of submitting the form so the instructor will be aware the email is coming and can take quick action.

FALL 2024 UNIVERSITY REGISTRAR LATE CHANGE TO VARIABLE CREDIT COURSE HOURS REQUEST FORM: OPEN SEPTEMBER 10 - DECEMBER 6, 2024

Request to Overload to 19 Credit Hours in Fall or Spring Semesters

Students may request to overload to 19 credit hours in fall or spring terms through the Office of the University Registrar. The request form will open two weeks before the start of the semester, however, changes to maximum credit hour limits will be processed no sooner than the day before classes begin. The form will remain open through the last day of classes. The University Registrar's Office does not review requests to overload in summer terms.

The late add and late change to variable credit course hours forms both include a way for the student to request an overload to 19 credit hours in fall or spring terms should they need to do so in addition to their late add or late change to credit hours. If the student selects that option in those forms, this separate request form is not needed for those cases.

Eligibility Criteria for University Registrar Office Review

The Office of the University Registrar may review requests from students who wish to overload to 19 credit hours in fall or spring terms as long as the student meets the following criteria:

• The student is not in their first semester as a degree-seeking student
• The student is not carrying any incompletes
• The student is in good standing and has a 3.00 or above cumulative GPA

Students who do not meet the above criteria but wish to overload, or those students who wish to request an overload for more than 19 credit hours in fall or spring terms or 16 credit hours in summer terms, may petition the Committee on Academic Status (CAS).

FALL 2024 UNIVERSITY REGISTRAR REQUEST TO OVERLOAD TO 19 CREDIT HOURS: OPEN AUGUST 14 - DECEMBER 6, 2024