Zoom is a cloud-based conferencing solution that provides both video and audio conferencing, mobile collaboration, screen sharing capabilities and online meetings.
In a hurry? Download our Zoom Quick Start Guide (pdf). Or you can keep reading to learn more about Zoom.
All W&M users (faculty, staff, and students) have Zoom Pro accounts! Zoom Pro offers meetings of unlimited number of minutes for up to 300 participants.
First Time Users
The first time you launch a meeting, the Zoom launcher will download the desktop application. This will allow you to schedule meetings by logging in through your computer.
Sign In with the Desktop Application
Logging into Zoom Desktop Application (pdf instructions)
Subtitles & Transcript
Beginning on 1/24/21, Zoom will offer a free live transcription service. Choose between subtitles or a live transcript. To enable the service:
Host/Join a Meeting
Only a host can start/schedule meetings. Use your W&M credentials to sign in to host a meeting. However, anyone in the world can join a Zoom meeting by:
Regular training sessions are conducted weekly to familiarize Zoom meeting hosts and attendees with emphasis on best practices. These training sessions are hosted by Zoom and are held online via Zoom Webinar Meeting. You are welcome to register for any live session or view the recording of a previous session. The webinar session schedule can be found https://cwm.zoom.us/livetraining.
Looking for additional resources about Zoom Web Conferencing? Visit the Zoom Help Center page at https://support.zoom.us
Find an extensive array of Zoom Tutorials on W&M's Studio for Teaching and Learning Innovation Instructional Resilience website.
Use in your Blackboard Course
Instructors will be able to utilize Zoom within their Blackboard courses by using the Blackboard building block to connect a Zoom session.
Students can also connect to Zoom meetings:
Integrating with Other Software
We will only consider Zoom integration requests with existing enterprise licensed software products. Requests for integrations should be submitted to [[support]] and should include:
Integration requests will then undergo a committee review to evaluate feasibility and security.
Zoom Recordings & Storage
Meeting sessions can be recorded for viewing at a later time. This feature allows instructors to create useful study material and share meeting content with students who could not attend the live session.
Recordings may be uploaded or embedded in sites such as YouTube, Blackboard and/or Panopto. As with any technology, our office encourages you to make backup copies of any recording you wish to preserve.
Recordings created after 3/13/20 are automatically stored in Panopto.Manage Your Recordings
Zoom Cloud Recording is a university-wide shared resource that has a finite storage limit. Please delete any unneeded Zoom Cloud Storage recordings. See Manage Your Zoom Cloud Recordings (pdf) for directions.
Think before recording! When a meeting is recorded, it becomes subject to the same rules as all records. Also, your meeting may be recorded without your permission. But there are ways to limit and prevent recordings. Use these Security Options to Limit Recordings (pdf) while using Zoom.
And always remember another Zoom participant could use another device (smartphone, etc.) to record any meeting or capture images of chat exchanges.
Video Recording Guidelines
Keep your Client Up to Date
Be sure your Zoom software client is up to date. Zoom is continually releasing updates that bolster security. To find the update option:
Secure your Meetings
When possible, we recommend adding any or all of the following settings to your zoom meeting to help secure your online session.
A password, waiting room, or authentication is now required for all meetings.
A complete list of controls for hosts and co-hosts is available on the Zoom website.
Find security settings tailored to William & Mary in our Zoom Best Practices (pdf) guide.
Check out our Moderator Quick Tips Guide!
For technical issues, contact William & Mary Information Technology's Technology Support Center at [[support]], or call 757-221-HELP during regular business hours.