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What You Should Know

Current Employees Address Updates and Changes

Ensuring accurate and current information in our system is vital for efficient operations and communication. We strongly encourage all employees who have recently relocated to promptly update their addresses. This ensures swift delivery of crucial documents, benefits information, and communications. Moreover, maintaining an updated permanent address, particularly when moving out of state, is essential for accurate tax withholdings and timely receipt of important documents, thereby enhancing administrative efficiency and compliance with state tax regulations. Please note that failure to update addresses in a timely manner may lead to erroneous withholdings. Please be advised that if your new address involves a change in your state of tax residence, it is imperative to contact the Payroll Office directly to request an update to your payroll tax withholdings. Note that submitting a change of address does not fulfill this requirement as the university maintains separate databases for address and tax records. The payroll office will not correct records due to employee negligence, and employees will be responsible for any additional tax filings resulting from their own oversights. Your cooperation is greatly appreciated in maintaining the integrity of our records.

Go to Self-Service – Personal Information – View/Update Personal Information – Update Permanent Home Address 



William & Mary (W&M) uses a semi-monthly payroll calendar. Under this calendar your will receive 24 paychecks in a calendar year. Pay days are usually the 1st and 16th of each month.  When paydays fall on weekends or holidays, direct deposits are generally made the last workday before the regular pay date.  Employees that have yet to sign up for direct deposit will receive checks in the mail.  Checks are mailed the day before the payday. To review Pay Dates, please click the link to be directed to the University Human Resources page.

To access a complete listing of Payroll deadlines, please review the Payroll Processing Calendar.


William & Mary (W&M) follows the State’s pay days but not the holidays.  Employees receive 12 paid holidays per year.  However W&M shifts some holidays to the winter break (Christmas through New Year’s) to enable W&M to close during that period. To review the list of holidays, please click the link to be directed to the University Human Resources page.

Web-Time Entry

Employees at William & Mary (W&M) are expected to submit their timesheets online using Banner's Employee Self-Service (ESS). Employees use ESS to complete timesheets and check benefits and leave balances. You can access ESS by logging into myWM and clicking the Banner icon in the top left corner.  For additional information, please visit Timesheets on the University Human Resources page.

Approving Timesheets

Human Resources has provided a reference guide for approving timesheets under Managers & Supervisors | William & Mary on their web page. To see the most common issues encountered when approving timesheets, and what you can do to address them, please see our Tips for Approving Timesheets.

Direct Deposit

All William and Mary (WM) employees, regardless of date of hire, salaried or wage status, shall participate in the WM Direct Deposit program for payroll disbursement.  

Employees must complete their banking information on the Employee tab in myWM (Banner Self Service) or via the Direct Deposit link. Directions for updating banking information in Self Service can be found here.  Changes to banking information may require two pay periods for pre-note purposes before taking effect.

Request for Duplicate Earnings and Tax Statements

Current employees can view and print their earnings statements and tax documents by logging in to Banner Self Service.  You can access Self Service by logging in to myW&M and clicking on the Banner icon.

Former employees must submit the  Request for Duplicate Earnings Statement  form for copies of paystubs, or the Request for Duplicate Tax Statement form for copies of form W-2 or 1042-S.  The links for these documents can be obtained by sending a request to  Be sure to indicate the name of the form in your request.  Documents containing sensitive information cannot be sent electronically and will only be released by mail or held for in-person pick up (when available).  Please allow 7-10 business days for requests to be processed.   

Accessing pay stubs and Tax Forms

Pay stubs, personal tax forms (such as the W2) and direct deposit information can be found in Self Service, under the Employee tab. You must be logged into the WM network to access this information. If you are off-campus, you must log in via the GlobalProtect Virtual Private Network (VPN).

For an overview of your pay stub as shown in Self Service, please refer to Understanding Your Pay Stub.

Learn how to connect to W&M's VPN here. For questions on connecting to the network, please contact the Technology Support Center (TSC) at [[w|support]] or 757-221-4357.