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Departmental Checklist

Procedures for Departmental Acceptance of Payment Cards - Checklist

  • Review and understand W&M Payment Card Policy and Procedures.
  • Review Departmental Payment Card Handling Guidelines.
  • Complete the Payment Card Application and email to PCI@wm.edu. (Allow up to 60 days for approvals; coordinated effort between Procurement, IT and Finance is needed prior to accepting payment cards.)
    • Payment cards may only be accepted using the methods approved by the university (Office of Finance – Financial Operations, Information Technology and Procurement).
    • New technology solutions must be approved prior to implementation and must be properly secured and documented.
    • Procurement of software applications, third party services, or development of payment channels must be approved [by the Office of Finance, Information Technology and Procurement] prior to the execution of contractual agreements.
Once approved: