We have a wide selection of event spaces. Many come already equipped with basic audiovisual equipment like podium microphones, projectors, and projection screens.
Podium has microphone, no computer- bring laptop, a/v controls are on podium.
Podium, microphone, LCD projector not always included in room so it can’t be arranged on the spot; bring laptop- no computer available
Podium has microphone, and computer- can bring laptop if desired. Also has modern transparency projector available, a/v controls are on podium.
Vary by classroom.
Campus accommodations are available from late May through July in our residence hall complexes on campus. Residence hall floor plans range from traditional hall-bath layout to the more modern cluster or suite-bath layout and apartment style.
Most sleeping rooms in the residence halls are double occupancy, although there are a limited number of single occupancy rooms. Each campus room includes a twin-size bed, desk, chair, dresser, and closet for each occupant.
Wireless access can be arranged through Conference Services.
Housekeeping is provided in common areas only (hall baths, common lounges). Our staff of housekeepers will not enter occupied sleeping rooms or apartments unless special arrangements are made in advance.
Linen packages are available and include bed linens: pillow, pillowcase, sheets, blanket, towels, and washcloths.
William & Mary is a residential campus. As such, housing is not available on campus during the academic year (August through mid-May). Since we all know that conferences and events still happen year round, we have another popular option: stay off campus!
We have relationships with many local hotels. Your group may even be eligible for special contract rates at local hotels. Remember, just because you’re staying off campus, doesn’t mean that you can’t still do part of your program on campus! We are happy to arrange for catered events, meeting space, tour group meals, and recreational space even if your lodging is off-campus.
While the summer months (late May - early August) provide the most flexibility for meeting on campus, limited space is available during the academic year.
Our summer attendees can enjoy cafeteria-style meals with "unlimited seconds" in one of our dining halls. The dining hall offers an informal atmosphere that allows your attendees the opportunity to network and enjoy each other's company. Learn more about our all-you-care-to-eat Dining facilities.
William and Mary's Dining Services has its own extraordinary catering division. From coffee breaks to black-tie events, our Catering Services can accommodate your needs. Relax and let Conference Services coordinate your event catering.
Conference & Event Services can coordinate your transportation needs, whether for:
- a shuttle loop around campus
- a tour to Jamestown
- an excursion to Busch Gardens
- shuttles to one of the three nearby airports
We have entertainment options for just about any event you might wish to hold.
Let's think outside of the box...
- Planning a Colonial banquet for your closing dinner? Add a balladeer or march to your meal behind the Fife and Drum Corps.
- Looking for a deejay for your dance?
- Or a string quartet to add class to your reception?
- How about an opening address by Thomas Jefferson to bring your board meeting to order?
We can arrange an array of entertainment ideas that will give your conference attendees something to remember!
Are you factoring any free time into your conference program for your attendees, their spouses, and guests? Are you looking for interesting tour or shopping options to offer during those times? Let us help you plan group activities and tours to one of the many popular sites nearby. Exciting tour opportunities abound in the Williamsburg area.
Area attractions include:
- Colonial Williamsburg
- Busch Gardens Europe
- Water Country USA
- Historic James River plantations including Shirley, Berkeley and Sherwood Forest
- Mariner's Museum
- Virginia Living Museum
Additional Things to Do are provided under Guest Information, including both guided or self-guided options and details about our unique local transportation options—trolley ride, anyone?
Publications & Mailings
Conference & Event Services can assist with the development of brochures, reports, and other conference-related publications.
While use of the College's name for any purpose other than location identification is strictly prohibited, we can work with you to gain the appropriate approval for use of the William & Mary logo or other such visual identity symbols necessary for your promotional materials.
We can also assist with the distribution of brochures and coordinating bulk mailings of materials as needed.
Let's Get Started!
Sign up online with the details of your event so we can discuss your needs and provide a proposal for your event.