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Tools & Techniques

Linking W&M email addresses

To link a William & Mary email address in the event Contact, Summary or Full Description, start with a W&M Username (for example "txjeff"). Prepend the W&M Username with the letter w, e, v or m followed by a vertical bar or pipe (|). Surround it with double square brackets, e.g. [[w|txjeff]].

The combination of letter and '|' tells the events system into which W&M email format to convert the W&M Username according to the following rules:

Prepend
Rule
Example

w|

Converts to W&M email format: userid@wm.edu

[[w|txjeff]] converts to txjeff@wm.edu

e|

Converts to G Suite email format: userid@email.wm.edu

[[e|txjeff]] converts to txjeff@email.wm.edu

v|

Converts to VIMS email format: userid@vims.edu

[[v|txjeff]] converts to txjeff@vims.edu

m|

Converts to Mason email format: userid@mason.wm.edu

[[m|txjeff]] converts to txjeff@mason.wm.edu

cs|

always converts to CS email format: username@cs.wm.edu

[[cs|txjeff]] converts to txjeff@cs.wm.edu

math|

always converts to Mathematics email format: username@math.wm.edu

[[math|txjeff]] converts to txjeff@math.wm.edu

physics|

always converts to Physics email format: username@physics.wm.edu

[[physics|txjeff]] converts to txjeff@physics.wm.edu

This works for linked phrases, too. For example [[m|txjeff,Thomas Jefferson]] will make the text "Thomas Jefferson" a mailto link to txjeff@mason.wm.edu like Thomas Jefferson.

Downloading or subscribing to a calendar

Calendars in W&M Events offer a dynamic iCal feed that can be used by your calendaring tool of choice - it can either be downloaded and used as a static import of current data only, or the URL can be used as a dynamic subscription address. The iCal button is located on individual calendar homepages.

  • Click or tap on the button to download the current calendar data. The downloaded file will not update as items are added, deleted or edited in W&M Events.
  • Right-click and copy the URL of the button to get the dynamic web calendar address.

Location of the iCal button on calendar homepages.