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Tools & Techniques

Linking W&M email addresses

To link a William & Mary email address in the event Contact, Summary or Full Description, start with a W&M Username (for example "txjeff"). Prepend the W&M Username with the letter w, e, v or m followed by a vertical bar or pipe (|). Surround it with double square brackets, e.g. [[w|txjeff]].

The combination of letter and '|' tells the events system into which W&M email format to convert the W&M Username according to the following rules:



Converts to W&M email format:

[[w|txjeff]] converts to


Converts to G Suite email format:

[[e|txjeff]] converts to


Converts to VIMS email format:

[[v|txjeff]] converts to


Converts to Mason email format:

[[m|txjeff]] converts to


always converts to CS email format:

[[cs|txjeff]] converts to


always converts to Mathematics email format:

[[math|txjeff]] converts to


always converts to Physics email format:

[[physics|txjeff]] converts to

This works for linked phrases, too. For example [[m|txjeff,Thomas Jefferson]] will make the text "Thomas Jefferson" a mailto link to like Thomas Jefferson.

Downloading or subscribing to a calendar

Calendars in W&M Events offer a dynamic iCal feed that can be used by your calendaring tool of choice - it can either be downloaded and used as a static import of current data only, or the URL can be used as a dynamic subscription address. The iCal button is located on individual calendar homepages.

  • Click or tap on the button to download the current calendar data. The downloaded file will not update as items are added, deleted or edited in W&M Events.
  • Right-click and copy the URL of the button to get the dynamic web calendar address.

Location of the iCal button on calendar homepages.