Employee Classifications
What is my employee classification?
Within the university, we have the following major employee classifications.
Full-Time University Employees
Executive Staff
Members of the Executive Leadership Team (ELT) and President’s Cabinet with responsibility for the leadership and strategic management of the university.
Instructional Faculty
These are positions that instruct our students and may conduct research. Faculty are either 9 month or 12 month positions.
Professional Faculty
Professional Faculty at William & Mary consists of staff positions whose primary role is directly involved in research, knowledge creation, or academic and scholarly activities in support of our academic mission. Commonly referred to as PPF, these positions are exempt. Positions in the professional category require a thorough understanding of principles, theories and concepts within a field, discipline, or profession and the work produced is intellectual and varied in character and is not standardized.
Professional Staff
Professional staff positions are consistent with the FLSA regulations and typically require a minimum of a bachelor’s degree with a strong preference for an advanced degree (Master’s). Positions in the professional category require a thorough understanding of principles, theories and concepts within a field, discipline, or profession and the work produced is intellectual and varied in character and is not standardized.
Operational Staff
Operational staff hold positions that perform office, laboratory, administrative, student and library support, building construction and maintenance, equipment services, public safety, and other support roles. Examples include assistants, analysts, coordinators, generalists, and specialists. Operational staff positions are either exempt or non-exempt depending upon the actual duties as defined by the FLSA.
Part-Time University Employees
Wage - Continuing Staff
A non-benefited wage employee who is limited to 1,500 hours of work per ACA reporting period. Wage employees are continuing and do not have set termination dates.
Wage - Seasonal Staff
A non-benefited temporary wage employee whose work occurs at certain times of the year only and is therefore expected to return repeatedly for short durations without going through a hiring process each time. Seasonal employees may be hired for a maximum of 2 years. They may be extended as needed.
Wage - Temporary Staff
A non-benefited wage employee whose job is limited to 6-12 months. Temporary jobs should not continue beyond one year.
Based on ACA requirements, the Commonwealth restricts all wage employees to work a schedule of 29 hours or less per week, on average, or less than 1,500 hours annually from May 1 through April 30 (Standard Measurement Period). There is no good faith exception in the law. William & Mary is subject to penalty if an employee exceeds the legal limit by just one hour.
State Employees
Classified Staff
Mirrors operational staff positions in relation to duties and responsibilities, however, the personnel policies governing their terms and conditions of employment are defined by DHRM. A mix of exempt and nonexempt, classified employees belong in the Commonwealth's HR system. They have the option to join the university system at any time.
Position Numbers
For most employees, your classification can be determined by the first digits of your position number. You can find your position number on the Financial Operations website tool under Timesheet Approver/Employee Job Status Search.
| If your position begins with... | You are considered... | Hourly or Salaried |
|---|---|---|
| 0 | Classified or Operational | Salaried |
| B | VIMS Graduate Assistantship | Salaried |
| F0 | Instructional Faculty | Salaried |
| FP | Professional/Professional Faculty | Salaried |
| FA |
Administrative Faculty |
Salaried |
| FX | Executive | Salaried |
| GA | Graduate Assistant | Salaried |
| GN | Faculty Summer Research | Salaried |
| H | Hourly | Hourly |
| P0 and P1 | Adjunct Faculty | Salaried |
| S0 | Faculty Summer Session | Salaried |
| ST | Student Hourly | Hourly |
| T | Temporary Hourly | Hourly |
| W | VIMS Workships | Hourly |