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Residence Life

Housing Updates
Updates
Important updates for Spring Move-In:

Due to the recent rise in Covid cases, Residence Life will limit the number of helpers for resident move-in to 2 masked adults (16+ years) through January 28th.

 Given the current wave of breakthrough infections beginning on January 29th we will require that residents restrict their guests to only current William and Mary students and staff.  W&M students may visit one another in residence halls, but outside guests and family will not be permitted in residence halls. If conditions change in the future we will re-evaluate as appropriate.

Also, please also refer to W&M’s COVID-19 page and Path Forward for the most current information.

Winter Break Information
Undergraduate Halls

All undergraduate halls except Tribe Square & Graduate Complex close at 10:00am on Wednesday, December 22, 2021 and reopen in January based on the phased move in schedule:

  • January 21: new students (transfer & freshmen), international students
  • January 22: Returning students from fall semester 
Tribe Square and the Graduate Complex

Tribe Square and the Graduate Complex will remain open during the break. International students can contact the Reves Center regarding Winter Break options.

If you are returning to your same room assignment in the spring, you do not have to remove your belongings or turn in your key. Keep in mind, you will not have access to your belongings until we reopen in January - so take everything you need!  If you are doing a mid-semester room change, follow the instructions given. 

Leaving Your Room for Break: 
  • Complete a light cleaning; sweep/dust room 
  • Take out all garbage & recyclables outside to designated building dumpsters 
  • Turn off lights 
  • Close & lock the window(s) & door(s) 
  • Set thermostat to 68 degrees 
  • If you have a vacancy in your room be sure that the other side of the room is ready for a potential roommate 
  • Take home all academic and personal items you will need in the event the return to campus might be delayed. We cannot permit access to the halls once we close for break. We want everyone to be prepared for any situation. You should take laptops, electronics, chargers, books, notes, instruments, equipment, medications, legal documents, clothes and other personal care items with you. 
  • Self-Checkout in the Housing Portal this allows us to know you have vacated your room for break and that we are able to inspect  your room for break.
If You Are Moving Out of Your Room & Not Returning to W&M for Spring: 
  • Remove all personal belongings, including all posters, tape, stickers and nails from furniture, walls, ceilings, closets and doors 
  • Complete a light cleaning; sweep/dust room 
  • Take out all garbage & recyclables outside to designated building dumpsters 
  • Empty and clean your refrigerator if there is one in your room. Do not leave any food in refrigerators.
  • Open all your furniture drawers and cabinet/closet doors 
  • Turn off lights 
  • Close & lock the window(s) & door(s) 
  • Return your room and/or apartment key(s) by completing an Express Checkout envelope, placing your key(s) inside, and leave in the black drop box available at the area/building  Duty Office .
  • Self-Checkout in the Housing Portal so that we know we can check your room and that you have vacated your room 
  • If you need storage and shipping you are able to utilize Dorm Room Movers.  When you register with them you will receive a move-out supply kit of 5 boxes and tape. Click here to get started.
    • Benefits include:
      • Boxes and tape for you to pack
      • Pickup and delivery by professional movers
      • Climate protected storage
      • Domestic shipping via UPS $100 per barcoded item coverage
2022-23 Residence Life Student Staff Selection Information

The 2022-23 Residence Life Student Staff employment application is open from December 2, 2021 - January 25, 2022.  Please visit here for more information.

2022-23 Returning Student Room Selection Information

Greetings from Residence Life!

As we approach the time to think about housing for next year, the Residence Life team would like to share news and information regarding the 2022-2023 Returning Student Room Selection process. There is a great deal of information included in this message. We recommend you keep this message for future reference.

Please take the time to read the following information carefully as it may impact your decision regarding housing for next year.

The 2022-2023 Housing Application & Contract will go live January 31, 2022, and Room Selection begins February 21, 2022. Please review the full 2022 Room Selection Calendar for important dates that may pertain to you individually.

If you plan to live on campus next year you must complete a 2022-2023 Housing Application & Contract by 5:00 p.m. on Thursday, February 17, 2022:

  • Students who have an approved Medical Housing Accommodation on file AND who have submitted their 2022-23 Housing Application by the Thursday, February 17, 2022 deadline will be assigned a Medical Housing Accommodation Selection Day time slot guaranteeing their accommodations for next year
  • All other students who submit their 2022-2023 Housing Application and Contract by the February 17, 2022, deadline will receive the first chance of regular time slots based upon their social class during Traditional Room Selection week.
  • Students who submit their 2022-2023 Housing Application and Contract after the deadline will be assigned a time slot at the end of their social class designated day during Traditional Room Selection week.
  • Students who submit their 2022-2023 Housing Application and Contract after their social class Traditional Room Selection Day starts will be assigned a time slot on the next available room selection date later in the semester.

What's Happening in Room Selection 2022-2023

  • Select rooms will be held back in upper-level buildings to ensure that we have enough beds for rising sophomores – this does NOT include singles and apartments.
  • Medical Accommodations for Housing for Returning Students:
    • The Student Accessibility Services (SAS) requests process only applies to students who are requesting housing accommodations for the first time or who are requesting changes to their current housing accommodations. If you are already approved for housing accommodations and would like to keep those same accommodations for next year, no further action is needed. Please note if you are a first-year student in a residence hall with a window unit, you will not be added to Medical Housing Accommodation sign up as all upperclassmen halls have cooling systems.
    • February 7, 2022 is the deadline for completing a new request or adjustment for SAS. Requests will continue to be considered after this date, but there may be a delay in implementing accommodations based on space and availability.
  • Adaptive Housing and Flexible Housing processes are retiring and will be replaced with Gender Inclusive Housing.
  • Gender Inclusive Housing – Residence Life is committed to offering gender inclusive housing options to ensure inclusive communities. Residence Life offers two options of housing preferences based on gender:
    • Single-Gender Housing – having roommates/suitemates/apartment-mates who all have the same sex as listed in Banner
    • Gender Inclusive Housing – having roommates/suitemates/apartment-mates of any gender or gender expression/identity
  • One Tribe Place will close and will not be available for student housing during the 2022-2023 academic year. We know that One Tribe Place is a popular residence hall and this temporary closure likely comes as disappointing news. We plan to reopen OTP to students in August of 2023. We will partner with Student Accessibility Services to work directly with students with accommodations who were planning to return to OTP next year. We will undertake two major areas of work at the facility:
    • Building system upgrades to ensure the long-term use of the facility: Following completion of a recent engineering study of the building, several necessary projects and system upgrades were identified that need to be completed to ensure the continued future use of One Tribe Place, including upgrading fire safety systems, encasing fiber optic cables and replacing bedroom doors.  
    • Demolition and removal of the unoccupied portion of the building: In addition, the university has decided to demolish and remove a portion of the building that has been unoccupied since the W&M acquired the property in 2013. Demolishing the unoccupied portion will allow for more efficient use of the facility and provide future options for further site development. 
  • Richmond Hall will come back online as a traditional residence hall for the 2022-2023 academic year.
  • Giles & Page Halls will become first-year housing and will not be eligible for same room sign up.
  • Wait List: If the demand for housing exceeds the supply of available space, we will establish a wait list for on campus housing. 

Cancellation of Contract Prior to Occupancy

Students who are not required to live on campus have until February 28, 2022, to cancel their housing contract with no penalty. After February 28, 2022, students who have signed the W&M Residence Life Housing Contract but later request contract cancellation for the 2022-2023 academic year will be billed the cancellation fee schedule listed below.  The cancellation policy does not apply to rising sophomores (by social class).

After the February 28 cancellation period and prior to May 31, the following cancellation schedule and fees apply:

Semester I, Fall 2022

  • Prior to February 28: If a request for cancellation is received before this date the student may cancel their contract without penalty.
  • March 1 to March 31: If a request for cancellation is received between these dates the student may cancel their contract and a $500 cancellation fee will be billed to the student account.
  • April 1 to April 30: If a request for cancellation is received between these dates the student may cancel their contract and a $1000 cancellation fee will be billed to the student account.
  • May 1 to May 31: If a request for cancellation is received between these dates the student may cancel their contract and a $1500 cancellation fee will be billed to the student account.

Contract Release Exemptions: Students may submit a Contract Release Request via the Housing Portal under the 2022-2023 Housing Application. A contract release may be granted only to students who can demonstrate through the written and supporting documentation that their situation has changed in an unexpected or unforeseen manner and cannot be resolved in campus housing. Requests are considered on a case-by-case basis and release is not guaranteed. 

As in past years, rising seniors will be the first to choose their rooms, followed by juniors, then sophomores. A student’s designated room selection day/time slot is determined by social class, not credit-hour academic standing.

A Housing Information Session will be held at 3:00 p.m. on December 15, 2021.  The session will provide an overview of the process, will include a live Q&A at the end of the session, and the recorded session will later be available on the Residence Life website. The invitation to this session will be emailed out early that week.

Beginning in March – All Students who submit their 2022-2023 Housing Application and Contract after their social class Traditional Room Selection Day starts will be assigned a time slot on the next available room selection/room change date:

  • Tuesday, March 22, 2022 (if no wait list)
  • Thursday, April 28, 2022 (if no wait list)
  • Wednesday, June 1, 2022 (if no wait list)

We look forward to having you live on campus with us next year!

-W&M Residence Life Assignments Team

Vending Machine Refunds

If you need a refund from a vending or laundry machine in your building follow this easy guide:

Update on Mask Use in Residence Hall Common Areas 

Dear William & Mary Residential Students, 

We are looking forward with anticipation to your arrival to campus this week and next. Recently, we announced that on all William & Mary properties, masks are expected to be worn over the nose and mouth in all shared spaces, except for private offices and in residence halls, through the end of September.  

Today we need to share that mask guidance for residence halls has changed -- Masks WILL be required within the common spaces of residence halls, including corridors, lounges and kitchen areas. You will not be required to wear masks in your rooms or bathrooms, but you are expected to wear them in spaces where students gather within the buildings. 

This clarification both better works to mitigate the spread of COVID-19 within residence halls and also makes the temporary masking policy more consistent across all William & Mary properties.

It remains our hope that, as we return to residential life on campus, with low rates of COVID-19 infection and high rates of vaccination, W&M will be able to adopt more lenient widespread mask guidelines. 

Thank you, 

Virginia Ambler
Vice President for Student Affairs 

Amy Sebring 
Chief Operating Officer and COVID-19 Director 

Visitation/Guest Policy

In order to meet safety best practices, beginning Fall 2021 the following residence hall visitation policies will be in effect:

  •  Residents will have ID access to their assigned residence hall only. 
  • Off campus students will not have ID access to residence halls.
  • Residents will have access to the building housing their area Duty Office during normal duty office hours of operations – 6pm to 10pm.
  • Fraternity and Sorority members will have ID access to their chapter houses during the hours defined by each chapter.
  • Students may visit each other in residence halls.
  • Non-resident visitors and guests must be met at the building entrance for access, escorted by resident host throughout the visit, and are expected to abide by all rules and regulations of William & Mary, Residence Life as well as individual building Community Agreements. The resident is responsible for the behavior of all guests, including restitution for damage to university facilities.
Continued Updates On COVID-19 From The University
What's Happening!