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Van Policy

W&M Civic & Community Engagement has six vans for use by faculty, staff and students who are currently affiliated with our programs. The vans are used for department-related community engagement, such as meeting with a community partner, community engagement projects, or site visits. Driving the van for any non-W&M Civic & Community Engagement purpose without express permission will be a violation of the Honor Code and the W&M Vehicle Use Policy. Van reservations for our programs are managed by our staff.

Non-Civic & Community Engagement Programs and Organizations

Non-W&M Civic & Community Engagement programs and organizations within W&M may also use the vans (as available), free of charge, for community service or engagement. Such organizations may also rent the vans upon approval for activities other than community engagement. All uses are subject to the William & Mary Vehicle Use policy. Please read the information below, and use the link at the bottom of the page to request a van.

Four of the vans seat up to 12 passengers, including the driver. Both minivans have seven seats.

 Van Reservation Request Form

van policies
Driver Eligibility and Authorization

Students must be 18 years or older to drive our vehicles, and 19 years or older to drive 12 passenger vans. All (faculty, staff, and student) drivers must certified by William & Mary Campus Police to be allowed to use our vans or to drive others in their private cars for our programs. Sign up for van certification through the Student Leadership Development office. Note that van certification is offered on limited dates and requires paperwork to register, so please plan ahead. The $15 charge for training will be reimbursed by Student Assembly for a certain number of students per year; signing up early will help you get that fee covered.

Faculty, staff, and students must complete and provide a Driver Authorization form to the W&M Civic & Community Engagement before using CCE vehicles.

Key Pick Up and Parking

Van keys are to be picked up and returned to the Sadler Center office 289 within 24 hours of vehicle use, between 9:00 am and 5:00 pm Monday-Friday.  The first time you use a van, please bring the appropriate Authorization Form. All vans are parked behind One Tribe Place and must be returned to their designated spaces upon return. 

Vehicle Maintenance

Please throw away trash and clean up after yourself and ensure that your passengers do the same. Before leaving the van, be sure it is parked inside the lines, doors are locked, and windows are rolled up. 

If a van requires maintenance or repair, please report it immediately to [[gmstemann, the CCE]].

Accidents and Traffic Violations

If there is ever an accident or problem, follow the instructions in the van safety packet inside the van and these procedures from the Vehicle Use Policy. First ensure that all involved receive any emergency care by calling 911, and move to a safe place. Contact W&M Civic & Community Engagement staff as soon as you are in a safe place and have contacted the police.

W&M Civic & Community Engagement does not have collision insurance, and must pay for all van damage out of pocket. If you hit another stationary vehicle or anything else, report it immediately to CCE staff. You must also report it to the owner of the property you hit, and your insurance will be responsible for their repairs. Any driver that is at fault for damaging vans will not be approved to drive our vans again.

Parking tickets (on and off campus) and moving violations, including speeding tickets, are the full responsibility of the driver. W&M Civic & Community Engagement cannot reimburse for any tickets the driver is given.

Transporting Minors

Students may not transport minors in our vans. Staff or faculty may transport minors, provided they abide by the W&M Vehicle Use Policy and the entire W&M Policy on Protection of Minors, including the prohibition on one-to-one contact, and written consent for pickup and dropoff at the minor's home, if applicable.

Things to Remember:
  • Multiple students in your group should be van certified; it will make things easier and run smoother to have a back-up driver.
  • Always drop off and return keys in a timely manner so that other folks have access and we maintain integrity to our commitments with our community partners.
  • If a van key is lost or not returned after two weeks, the driver will be responsible for the replacement cost of a new key.  
  • Absolutely no smoking or alcohol use or possession is allowed in the vans.
  • All passengers must have access to their own seatbelt, and all seatbelts must be securely fastened before the driver moves the vehicle.
  • Be safe! Do not text, talk on your cell phone, speed, or be otherwise distracted while driving.