Exiting the University
In order to successfully transition out of your current position with the university, please take action on the following.
Steps to Exit
- Inform your supervisor of your plans to separate and your last work date. If you stop working before the end of a pay period, you may record available leave through the end of that pay period. This means your last day of pay can also be a leave day. For individuals who are retiring, additional leave may be used prior to the start of retirement. Your supervisor or department administrator will complete an online clearance form to formally notify University Human Resources and other university stakeholders.
- If you are transferring to another state agency, please ensure that you and your new agency [[AskHR, coordinate your start and end dates with UHR]] to reduce the likelihood of a break in service, loss of health coverage, and determine any potential leave balance transfer prior to separation.
- Update your contact information. Review and update your mailing address, personal email address, cellphone, and other contact information within personalinfo.wm.edu. Your W-2 tax statement and health insurance communications will be sent to your mailing address.
- Return university property. Return any books, library materials, parking hangtag/decal, keys, media, loaned equipment, including computers, monitors and software, library cards, charge cards, identification cards, and files.
- Resolve outstanding payments prior to your last day. Outstanding payments include travel advances, payroll overpayments, telecommunication charges, library fines, parking fines, and any other payments owed by you to the university. The university may deduct and withhold from your leave balance payout all sums that are owed by you related to fines, charges, fees, or unreturned property.
University HR will be verifying with each relevant university stakeholder, including those listed below to ensure you have no unpaid balances, unreturned items or outstanding tasks.
Clearance from University Stakeholders
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What happens after I leave?
Learn more about what happens after you leave and impacts to your tax statements and benefits (such as payout of unused leave and health insurance).
Exit Survey
We would appreciate information about the reason for your separation to improve our workforce experience. Please complete a brief and anonymous exit survey.