Policy Library
Welcome! The Policy Library is a centralized collection of current university policies that govern our activities within the community. They are organized below by topic. There is also an alphabetical listing on the "Policies A-Z" site.
If you are aware of any documents that should be included on this site, or have any questions about the contents of the site, please contact [[phmaso]], Chief Compliance Officer.
Administration & Operations
- COVID-19 Vaccination Policy - Updated
- University Catalogs Policy
- Institutional Change Policy
- Distinguished International Visitor Policy
- Affiliated Scholars Program (pdf)
- Gift Acceptance Policy (pdf)
- Social Media Comment Policy
- Licensing Policy
- University Style Guide
- Logos
- Color Palette
- Stationery
- Email Signatures
- Social Media Templates
- Editorial Guidelines
Financial Operations
- Accounts Payable Policies
- Accounting Policies and Procedures (CAPP Manual)
- Procurement Policies and Procedures, including Contracting Handbook
- Contracting and Signature Authority Policy and Procedure
- Small Purchase Charge Card Policies & Procedures (pdf)
- Wireless Communication Policy and Procedures
- Travel Advance Policy
- Travel Reimbursement Policy
- Moving and Relocation Stipend Policy
- Returned Check Policy
- Gift Acceptance Policy (pdf)
- Employee Educational Assistance Policy
- Employee Retirement Gift Policy
- Agency Fund Policy
- Financial and Administrative Policies and Procedures for Formation and Operation of Centers
Audit, Risk & Compliance
- Code of Ethics
- Statement of Rights and Responsibilities
- Conflict of Interest
- Creating and Maintaining Whole University Policies
- Freedom of Information Act (FOIA) Policy
- Internal Audit Process
- Policy Prohibiting Discrimination, Harassment, Retaliation and Sexual Misconduct
- Policy Prohibiting Title IX Sexual Harassment & Gender-Based Harassment
- Student Discrimination and Title IX Complaint Procedure
- Employee Discrimination an Title IX Complaint Procedure
- Whistleblower Policy
- Guidelines for Religious Accommodations
- International Travel Policy
- Policy on Travel to CDC Warning Countries
- Policy on Travel to University Advisory Countries
Human Resources/Personnel Policies
- Civility in the Workplace (DHRM)
- Policy Guide - Civility in the Workplace
- Policies for Executive Employees
- Policies for Instructional Faculty
- Faculty Handbook
- Policies for Professionals and Professional Faculty
- Policies for Operational Employees
- Policies for Classified Employees
- Policies for Hourly Employees
- Policy and Procedures for Undergraduate and Graduate Student Hourly Employees (pdf)
- Employee Background Checks Policy
- Employee Background Checks Procedure
- Classification Policy
- Compensation Policy
- Out of State Employees
- Permanent Residency Policy
- Remote Work Policy
- Employee Reasonable Accommodation Policy & Procedure
- Employee Clearance Procedure
Academic Affairs & Student Life
- Academic Credit Hour Policy
- Athletics Interests Policy
- Preferred Name, Personal Pronoun and Gender Identity Policy (pdf)
- Policy Notice Regarding Alcohol and Other Drug Use
- Events Where Alcoholic Beverages Are Served
- Copyrighted Works (pdf)
- Student Disability Accommodation Policy & Procedure
- Student ADA/Rehabilitation Grievance and Appeal Procedure
- Fundraising Policies for Student Organizations
- Greek Life Policies
- Hazing Policy
- Honor Code
- Good Griffin Policy
- Missing Student Protocol
- Student Handbook
- Student Records Privacy Policy (FERPA)
- Student Survey Policy - Policy on Non-Academic Surveys Conducted by Students or Student Organizations
- Student Travel to University Travel Advisory Countries
Campus Grounds and Facilities
- Access Control Policy for University Facilities
- Approval of Maintenance, Repair, Modification, and Construction of University Facilities or on University Grounds
- Emergency Closing Policy (Including Essential Personnel Duties)
- Tent, Platform (stage) and Amusement Device Policy
- Posting & Chalking on Campus
- Signage, Plaque and Wayfinder Policy
- Use of Campus Facilities for Non-University Purposes
- Crim Dell Meadow Use Policy
- Reves Room Use Policy
- Sunken Garden Use Policy
- University Centers Use Policy
- Energy and Water Use Policy
- Smoking Policy (pdf)
- Open Flames on Campus Regulation (link to Virginia Administrative Code)
- Employee Dog Policy
- Off-Street Vehicular Traffic and Parking
- General Parking Regulations
Information Technology and Security
- Use of Electronic Communications and Social Media Policy (DHRM)(pdf)
- Data Classification Policy
- Information Security Policy
- WM Account Policy & Procedures
- IT Project Management Policy
- Granting Access to Electronic Records Policy
- Data Encryption Standard
- Acceptable Use Policy for Faculty and Staff
- Acceptable Use Policy for Students
- Website Policy for Departments and Organizations
- Red Flags Policy on Identity Theft
