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Post a Staff Position

All positions are posted to the William & Mary jobs site at Prior to posting, a position description must be approved by Compensation and Classification.

Plan for Recruitment 

Consider how you will attract a diverse and qualified pool prior to posting. No cost recruitment strategies may include email, listservs, certain alumni job boards, and general networking. Paid advertisements may also be used. The University currently advertises all position at HigherEdJobs. Departments may organize and fund additional paid advertising, such as priority ads on The university’s official partner, Graystone, can assist with advertising selection and billing. Please make an effort to reach women, minorities, protected veterans, and individuals with disabilities.  

Post a Recently Approved Job Description

Following position approval, the Hiring Official will receive an email requesting posting-related data. Please respond to your assigned Employment Specialist. The requested data includes preferences related to the recruitment plan, posting audience, supplemental questions, and applicant attachments. Please note, UHR strongly recommends against collecting reference letters for staff positions 

Back-fill or Repost without Recent Approval 

Departments can bypass Position Description Review with Compensation and Classification if all the following conditions are met:  

  • The department is backfilling an operational position (including hourly or temps) that was approved within two years and there are no changes to the PD.  
  • Custodial positions can move straight to posting if there are no changes.  

If these conditions are met, please email your assigned Employment Specialist to initiate the posting process. The Employment Specialist will request data related to posting. 

Note: All professional positions should be submitted through class/comp.  

Minimum Posting Periods   
Operational/Professional Staff 14 days
Faculty 30 days
Hourly/Temporary/Internal 7 days
Prepare and Submit Screening Grid 

See separate screening and evaluation section.