Recruitment Documents
Search documents must be uploaded to the job application system, PeopleAdmin.
The following records must be maintained confidentially for a period of at least three years from the date the position is filled. Departments shall combine all documentation into a single PDF and supply to an Employment Specialist for upload to PeopleAdmin.
- Position description
- Records related to recruitment efforts
- Copies of advertisements
- Employment applications
- Race and gender data on all applicants (Note: If information not provided by applicant, record race and gender data as “unknown.”)
- Screening and selection criteria applied
- Interview questions and notes on applicant responses
- References
- Any documentation supporting selection or addressing non-selection
- Documentation supporting the salary determination (retain indefinitely)
