Resources for... William & Mary
William & Mary W&M menu close William & Mary

Recruitment Documents

Search documents must be uploaded to the job application system, PeopleAdmin.

The following records must be maintained confidentially for a period of at least three years from the date the position is filled. Departments shall combine all documentation into a single PDF and supply to an Employment Specialist for upload to PeopleAdmin.

  • Position description 
  • Records related to recruitment efforts 
  • Copies of advertisements 
  • Employment applications 
  • Race and gender data on all applicants (Note: If information not provided by applicant, record race and gender data as “unknown.”) 
  • Screening and selection criteria applied 
  • Interview questions and notes on applicant responses 
  • References 
  • Any documentation supporting selection or addressing non-selection 
  • Documentation supporting the salary determination (retain indefinitely)