Cashiering Intro
The Cashiering department is responsible for receipting and depositing funds for the university and VIMS in a manner consistent with the guidelines established by the State Treasurer's Office and the Code of Virginia. The department is also responsible for disbursing cash, salary and travel advances issued by the Payroll and Disbursements departments.
Please review the following topics or contact us for more information or assistance.
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Cash Advances
Cash advances (travel and non-travel) are approved and granted by the cashier's office
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Deposits
The cashier's office assists departments in developing specific procedures to properly account for, report and manage deposits of receipts.
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Payments
In-person payments must be made via cash or check. Please see additional guidelines for making a payment to the university.
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Petty Cash
Guidelines and forms necessary for maintaining a departmental Petty Cash account.
Contact Us
The drop box for deposits or correspondence is located at the lobby door.
Cashiering
Address
Blow Memorial Hall Ground Floor, Room 101 262 Richmond Road Williamsburg, VA 23185
Map & DirectionsHours
- Monday - Friday: 8:00am to 4:00pm
- Email: [[cashier]]
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Explore Financial Operations
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Cashiering
Responsible for receipting, depositing funds, and disbursing cash, salary, and travel advances issued.
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Financial Reporting
Responsible for creating new accounts, approving all adjustments, beginning balance transactions, and debt management for bond-funded capital outlay projects.
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Financial Systems
Ensures all accounting records are appropriately documented and accurately recorded within the university's Finance System.
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Fixed Asset Management
Manages financial reporting of fixed assets, including equipment, land, buildings, infrastructure, construction-in-progress, leased financed equipment and surplus property.
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Internal Controls
Responsible for compliance with the Commonwealth of Virginia's ARMICS directives.
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Payment Card Processing
Responsible for guidelines that departments must follow to accept credit and debit cards as services and/or merchandise payments.
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Payroll
Responsible for processing salary and wage payments for all, ensuring that payroll taxes are reported and deposited consistent with state and federal policies and procedures.
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Receivables & Collections
Responsible for collecting assets belonging to William & Mary, including all receivables owed to the university for which goods and services have been provided.
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Student Accounts
Responsible for the assessment, billings, and collection of tuition, fees, meal plans, housing, and other charges. The department is also responsible for processing student refunds or other account overpayments.
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Tax Compliance
Ensure compliance with various tax laws and regulations and develop (and enforce) appropriate policies and procedures to meet compliance requirements and protect the tax-exempt status.
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Travel
Provide reimbursement payments, guidance and information regarding travel and business meals.
