Reporting as a Faculty or Staff Member

Ways to File Complaints, Raise Concerns or Make Reports

Threats, Threatening Behavior and Concerning Behavior

For reporting threats or raising safety concerns regarding an individual's behavior under the Violence and Threat Management Policy. Information regarding whom to contact and identifying threats and concerning behavior is provided by W&M's Committee on Education About and Prevention of Violence.

In an emergency or crisis, contact William & Mary Police.

Contact Police Now

Discrimination, Harassment and Retaliation

William & Mary does not tolerate discrimination or harassment on the basis of race, sex, disability, religion, national origin or ethnicity, sexual orientation, gender identity or expression, or any other irrelevant personal factor. The Office of Compliance & Equity encourages community members to report conduct that is discriminatory or harassing and based on irrelevant factors. Faculty, supervisors and managers must report any incidents or complaints of discrimination or harassment of an employee whom they supervise. Concerns about conduct reflecting bias may be reported to assist the university in preventing a hostile environment from developing. The university's Whistleblower Policy protects any student or employee submitting a complaint in good faith, or from participating in a compliance investigation in good faith.

[[reportconcern, Report a Concern via Email]]

Hate crimes are prohibited by W&M policy and law and should be reported to the William & Mary Police Department.

Report a Crime, threat, or act of violence

The U.S. Equal Employment Opportunity Commission (EEOC) enforces certain federal discrimination laws applicable to employees, including those prohibiting discrimination on the basis of race, color, national origin, sex, religion, age or disability.

File a Complaint Through the EEOC's Public Portal

Sexual Misconduct/Title IX

For reporting sex-based discrimination, including sexual harassment and sexual violence. The Title IX office reviews all reports submitted regardless of when the incident occurred.

Sexual Misconduct Affecting a Student

All employees (except for those working in the Counseling Center, Student Health Center and a very few other "confidential resources") must report sexual harassment affecting a student, including sexual violence such as sexual assault and non-consensual sexual intercourse.

File a Title IX Report

Sexual Violence Occurring on Clery Act Geography

All faculty and staff, except for "confidential resources," are required to report specific incidents of sexual violence occurring on W&M's Clery Act geography (our campus, public property adjacent to campus such as sidewalks, and off-campus buildings or property owned or controlled by William & Mary) regardless of who was the reported or suspected victim or perpetrator of the violence. Sexual violence is defined by Virginia law as physical sexual acts perpetrated against a person's will or where a person is incapable of giving consent, including due to drug or alcohol induced incapacitation.

Report a Possible Clery Crime

Sexual Harassment Affecting An Employee

The Employee Discrimination Grievance/Complaint Procedure allows employees to report discrimination, including sexual harassment, committed by a W&M employee (faculty or staff member) or a third party.

[[reportconcern, Report a Concern via Email]]

The Department of Education's Office for Civil Rights enforces Title IX on behalf of the United States Government. You may contact the Office of Civil Rights at:

Washington DC (Metro)
Office for Civil Rights
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-1475
Telephone: 202-453-6020
FAX: 202-453-6021; TDD: 800-877-8339
Email: OCR.DC@ed.gov

Submit a Complaint to OCR via Electronic Form

Accident & Incident Reporting & Workers' Compensation Claims

For employees to report work-related accidents and incidents involving personal injury, illness and significant property or environmental damage. Includes workers' compensation claims, for benefits for injuries on the job. Employees are asked to report events within 24 hours of occurrence.

Workers' Compensation claims are administered by Human Resources, which provides information about benefits and return to work policy. Other accident reporting is coordinated by the Environment, Health and Safety Office.

Complete First Report of Accident/Injury Form (pdf)

Appeals of University Decisions or Actions

ADA/Rehabilitation Act Appeals and Grievances

For employees to seek review of a determination by the Office of Diversity & Inclusion regarding a disability accommodation request or make a complaint regarding disability discrimination.

[[cacostello,Contact the ADA Coordinator]]

Parking Citation Appeals

Procedure for members of the campus community to appeal parking citations issued by W&M Parking Services. Appeals are reviewed by the Parking Appeals Committee.

Appeal a Parking Citation

Care Report (Student Concern)

The Dean of Students Office provides students with outreach, advocacy and support services when they face significant challenges to their mental, physical and social health. Use the university's Care Report Form if you have a concern about a student (ex: multiple absences from class, signs of student struggling, concerning behavior, etc.) that you would like to share with us.

File a Care Report

Honor Code and Student Conduct Violations

Report concerns regarding possible violations of our Student Code of Conduct or Honor Code. Refer to the Honor Code Report Process for information regarding proper honor code reporting procedures.

The Student Conduct and Honor programs serve to maintain the university community's values and behavioral expectations of its students. The Honor Code encourages any member of the W&M community to report (after confronting the student in question) lying, cheating and stealing by a W&M student for investigation and resolution.

Violations of the Student Code of Conduct may be reported to Community Values & Restorative Practices. Note that a special process exists for reporting sexual harassment and other sexual misconduct.

Report a Student Honor or Conduct Violation

Faculty Misconduct

Faculty Academic Misconduct Reporting and Investigation Procedure

For any member of the W&M community who suspects academic misconduct in scholarly activity or research by a W&M faculty member to report their concerns. Includes procedures for informal and formal investigation. Major sanctions imposed for violations may be appealed. The full procedure is available in Section III.F of the Faculty Handbook (pdf).

Complaints regarding faculty members should be submitted to the appropriate Administrative Officer (program director, chair, and/or Dean to whom the faculty member reports; or the Provost.)

Faculty Grievance Procedure

For a faculty member to seek redress regarding an action that has "an adverse effect on them directly and personally," when there is no dedicated appeal or complaint mechanism provided by the Faculty Handbook. Note that the procedure allows for appeal of grievance decisions. The full procedure is available in Section III.G of the Faculty Handbook (pdf).

A faculty member who feels they have cause for grievance may petition the Faculty Hearing Committee after seeking relief from all other appropriate committees and/or administrators.

Faculty Incompetence, Neglect of Duty or Misconduct (other than Academic Misconduct or Discrimination) Investigation Procedure

For inquiry and investigation of allegations of incompetence, neglect of duty or misconduct by a faculty member. Concerns can be raised by students or non-faculty employees. Includes procedures for informal and formal investigation. Major sanctions imposed for violations may be appealed. The full procedure is available in Section III.F the Faculty Handbook (pdf).

Complaints regarding faculty members should be submitted to the appropriate Administrative Officer (program director, chair, and/or Dean to whom the faculty member reports; or the Provost.)

Hazing

For reporting, including anonymous reporting, of possible acts of hazing. Reports are handled by Community Values & Restorative Practices.

Report Hazing

Free Speech Concerns

Under § 23.1-401.1 of the Code of Virginia, no public institution of higher education shall abridge the constitutional freedom of any individual, including enrolled students, faculty and other employees, and invited guests, to speak on campus, except as otherwise permitted by the First Amendment to the United States Constitution.

This protection is confirmed in William & Mary's Statement of Rights and Responsibilities.

Report disruption of constitutionally protected speech

Professionals & Professional Faculty Grievances and Appeals

Professionals & Professional Faculty Grievance Resolution Policy

For professionals and professional faculty employees to complain regarding an employment decision or action of application of W&M policy and seek internal management review and hearing. Review the full Grievance Resolution Policy (pdf).

If the employee has a concern or complaint that qualifies as a grievance, employee may submit a written statement using the Professional Employee Grievance Form (pdf). The employee will submit the form to the supervisor or, if the supervisor is the subject of the grievance, to the supervisor's manager.

Professionals & Professional Faculty Performance Evaluation Appeal Procedure

For professionals and professional faculty to seek review of formal performance evaluations. Review the full Performance Planning and Evaluation Policy.

An employee who disagrees with his or her performance evaluation should discuss the issue with his or her supervisor and, within ten (10) business days of having received the evaluation, may request that it be reconsidered. If the issue cannot be resolved with the supervisor, the employee may, within ten (10) business days of receiving the supervisor's response, file a written appeal with the reviewer.

External Processes

State Fraud, Waste and Abuse Hotline

Anonymous reporting of "significant instances of fraud, waste and abuse…illegal or fraudulent conduct, waste of funds, abuse of state property or resources, gross mismanagement or gross neglect of duties…not for general complaints, suggestions or personnel issues."

The hotline is administered by the Office of the State Inspector General, coordinated on campus by Internal Audit.

Contact the State Fraud, Waste and Abuse Hotline

State Grievance Procedure

The Department of Human Resource Management's Office of Employment Dispute Resolution (EDR) provides a process for classified and operational employees to "bring workplace concerns to upper levels of management" in a process "more formal than mediation."

Employee Relations can assist employees to initiate a grievance. Contact Ron Starzman (757-221-3153 or [[rjstarzman]]).

Access EDR Grievance Forms

State Mediation Program

The Department of Human Resource Management's Office of Employment Dispute Resolution (EDR) provides a voluntary process for classified and operational employees to have concerns and conflicts mediated by a neutral third party.

Employees should contact Ron Starzman in Employee Relations (757-221-3153 or [[rjstarzman]]) to discuss mediation. More information is available in the Grievance Procedure Manual (pdf).

Complete the EDR Mediation Request Form

State Office of Equal Employment Opportunity

The Department of Human Resource Management's Office of Equal Employment and Dispute Resolution (EEDR) provides a process for for classified and operational employees, and applicants for such positions, to file complaints of discrimination, particularly violations of the Governor's Executive Order No. 1 (pdf).

Information regarding the OEEDR procedure is provided by the Virginia Department of Human Resources Management (DHRM). Employees may also file a grievance through DRHM's Office of Employment Dispute Resolution.

File a Complaint of Discrimination with the State Office of Equal Employment Opportunity

State Retaliation Investigation

The Department of Human Resource Management's Office of Employment Dispute Resolution (EDR) provides a process for classified and operational employees to ask EDR to investigate allegations of retaliation "as the result of the use of or participation in the [EDR] grievance procedure or for reporting, in good faith, an allegation of fraud, waste or abuse" using the State hotline.

EDR's Grievance Manual (pdf) includes a section regarding retaliation (Section 1.5).

Contact Employment Dispute Resolution

U.S. Department of Education Office for Civil Rights (OCR)

The Department of Education's Office for Civil Rights enforces federal civil rights laws that prohibit discrimination in educational programs and activities, including discrimination on the basis of race, color, national origin, sex, age and disability. You may contact the Office of Civil Rights at:

Submit a Complaint to OCR via Electronic Form

U.S. Equal Employment Opportunity Commission

File a Complaint Through the EEOC's Public Portal

University Ombuds

For faculty and staff to seek assistance with workplace concerns. The University Ombuds provides confidential resources and assistance.

Contact the University Ombuds

Crime Reporting

Potential criminal actions and other emergencies on campus can be reported directly to the William & Mary Police Department by any member of the university community by calling 757-221-4596. In emergency situations, call 911.

Report a Crime

The Office of Compliance & Equity will accept and assess any reports of potential misconduct or violations of the Code of Ethics or other policies. If you cannot identify the correct point of contact or reporting procedure from the options provided, please contact our office at 757-221-3146 or [[reportconcern]].