Event & Meeting Planning

Plan Your Event at the Sadler Center and Other Campus Venues

Student Unions & Engagement (SUE) supports Recognized Student Organizations (RSOs) and University departments in planning successful events for the W&M community. From reserving rooms to coordinating A/V support, we’re here to help every step of the way. SUE schedules events in the Sadler Center, Campus Center, public classrooms (for non-class use), and most outdoor campus locations.

If you are interested in holding your next conference at the Sadler Center and/or are not affiliated with the University, please visit the Office of Conference & Event Services.

Step 1: Reserve Your Space

Review Sadler Center rooms or explore other campus venues, including the Martha Wren Briggs Amphitheatre at Lake Matoaka.

Submit a Space Request

Complete the appropriate Space Request Form below at least three weeks before your event. Room setup details are included on this form.


Recognized Student Organizations (RSOs) (For meetings, speakers, and campus events) Summer 2026 RSO Space Request Form Fall 2026 RSO Space Request Form
Faculty/Staff/Departments (For University-sponsored events) Spring 2026 F/S Space Request Form Summer 2026 F/S Space Request Form Fall 2026 F/S Space Request Form

Step 2: Plan for Technology & Equipment

Events in the Sadler Center and Daily Grind

Submit an Audio/Visual Request Form at least five business days before your event.
- If you require a technician present during the event, submit the request at least two weeks in advance.
If you need to adjust furniture, create a custom room layout, or make special setup requests, email [[SUEevents, Scheduling]]. The staff is happy to coordinate a meeting to help you plan.

Events at Briggs Amphitheatre

Submit the Briggs Resource Request Form at least three weeks before your event to request A/V, furniture, and other available resources.
Additional resources may be rented from Facilities Management for an added fee.
Need assistance? Contact [[jsherr, Jeff Herrick]] for support with Briggs event logistics.

Event in Other Campus Locations

Submit an Audio/Visual Request Form at least five business days before your event.
- If you require a technician present during the event, submit the request at least two weeks in advance.
If outdoor furniture is needed, complete the Outdoor Furniture Rental Request Form.
- A limited number of tables and chairs are available through SUE at no cost.
- Additional furniture may be rented from Facilities Management for a fee.

Step 3: Final Prep & Event Day Tips

Arrive early to check room setup and test A/V.
In the Sadler Center and Daily Grind, last minute support is available from the Building Manager at the Information Desk.
Familiarize yourself with the Sadler Center Rules & Regulations and Campus Policies and Procedures ahead of time.
For guidance on free expression and protest planning, review Guidance for Expressive Events.