Event & Meeting Planning

Plan Your Event at the Sadler Center and Other Campus Venues

Student Unions & Engagement (SUE) supports Recognized Student Organizations (RSOs) and University departments in planning successful events for the W&M community. From reserving rooms to coordinating A/V support, we’re here to help every step of the way. SUE schedules events in the Sadler Center, Campus Center, public classrooms (for non-class use), and most outdoor campus locations.

If you are interested in holding your next conference at the Sadler Center and/or are not affiliated with the University, please visit the Office of Conference & Event Services.

Table for Students and Faculty/Staff to submit space reservations

Step 1: Reserve Your Space

Review Sadler Center rooms or explore other campus venues, including the Martha Wren Briggs Amphitheatre at Lake Matoaka.

Submit a Space Request

Complete the appropriate Space Request Form below at least three weeks before your event. Room setup details are included on this form.

Table for Students and Faculty/Staff to submit space reservations
Recognized Student Organizations (RSOs) (For meetings, speakers, and campus events) Fall 2025 RSO Space Request Form
Faculty/Staff/Departments (For University-sponsored events) Fall 2025 F/S Space Request Form

Step 2: Plan for Technology & Equipment

Events in the Sadler Center and Daily Grind

Submit an Audio/Visual Request Form at least five business days before your event.
- If you require a technician present during the event, submit the request one at least two weeks in advance.
If you need to adjust furniture, create a custom room layout, or make special setup requests, email [[SUEevents, Scheduling]]. The staff is happy to coordinate a meeting to help you plan.

Events at Briggs Amphitheatre

Submit the Briggs Resource Request Form at least three weeks before your event to request A/V, furniture, and other available resources.
Additional resources may be rented from Facilities Management for an added fee.
Need assistance? Contact [[jsherr, Jeff Herrick]] for support with Briggs event logistics.

Event in Other Campus Locations

Submit an Audio/Visual Request Form at least five business days before your event.
- If you require a technician present during the event, submit the request one at least two weeks in advance.
If outdoor furniture is needed, complete the Outdoor Furniture Rental Request Form.
- A limited number of tables and chairs are available through SUE at no cost.
- Additional furniture may be rented from Facilities Management for a fee.

Step 3: Final Prep & Event Day Tips

Arrive early to check room setup and test A/V.
In the Sadler Center and Daily Grind, last minute support is available from the Building Manager at the Information Desk.
Familiarize yourself with the Sadler Center Rules & Regulations and Campus Policies and Procedures ahead of time.
For guidance on free expression and protest planning, review Guidance for Expressive Events.