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Officer Information

Sport Club Manual

Sport Club Manual (pdf): the existence and maintenance of the Sport Club program is guided by the Sport Club Manual, which you can read here.

Mandatory Hazing Training for Prospective Members
  • Hazing Training Required for New (Prospective) Members
    • New sport club members joining in Fall 2022 must attend an in-person prospective member hazing prevention training in the month of September.
    • New sport club members who join in October or later in Fall 2022 will be required to complete a hazing prevention training in Spring 2023.
How to Videos

How To Log Into ImLeagues: Watch this quick video to show you how to find and log into ImLeagues. 

How To Complete Your Waiver, Anti-Hazing Form, and Form D: Watch this video to learn where to find and what is required for your waiver, anti-hazing form, and Form D. All of these forms are located on ImLeagues.

How To Find My Teams on ImLeagues: Watch this quick video to learn where to find the "My Teams" section on ImLeagues.

How To Complete A Form S (Safety Officer Form): Watch this video to learn where to find and what is required for your Form S for those who have current certifications in CPR, AED, and First Aid!

Officers - How To Check Your Team Roster, Determine Which Forms Need To Be Completed For Members, And Invite Members To Your Roster: This is a video for any Sport Club Officers that want to learn where to find their team roster, how to find out who is ineligible to practice and play due to incomplete forms, how to find which forms those members need to complete, and how to invite members to join your roster on ImLeagues.

Helpful Links

Sport Club Officer GroupMe: Join the Officer GroupMe to receive weather cancellation updates and other reminders from the Sport Club Office.

Sport Club Van Safety Training Classes (Google Sheet): Signup for free Van Safety Training classes facilitated by Dan Gardner at the Student Recreation Center. Edit the Google Sheet to enter your information.

Sport Club Facility Reservation Calendar (Google Sheet): A view-only Google Sheet you can use to view existing and pending facility reservations in order to plan your home events. 

Sport Club Van Reservation Calendar (Google Sheet): A view-only Google Sheet you can use to view existing and pending vehicle reservations in order to plan your trips. 

Safety Officer Application Dashboard (Google Sheet): A view-only Google Sheet that displays everyone who has submitted a Safety Officer Application, and tells you if they are approved (Green), denied (Red), or pending (White).

Sport Club Officer Resource Center (Google Drive Folder): A host of resources you can use to manage your Sport Club.

Check out our Frequently Asked Questions page, or ask us questions anytime by emailing [[w|rsclub,Sport Clubs]].

Announcements

 

Sport Club Fall 2022 Preparations

Hey Sport Club Officers and Captains,

We are excited to prepare for a Fall 2022 semester of anticipated competition, travel and practice!

Please complete the following by their due date. I will send reminders one by one in the GroupMe so join that. Call or email me if you need anything! If you’ve graduated, complete the Officer Update!

Three column table with the first row spanning all columns
Officer Transition Checklist - additional tasks may be added

Item

Notes

Deadline

Officer Update (officers in place Fall 22)

Form

5/31/2022

TribeLink Primary Contact

Guides

5/31/2022

RSO Annual Renewal in TribeLink

Link

6/1/2022

Email Dan Gardner practice requests

Step 1: View Template Practice Schedule

Step 2: Email Dan Gardner your request(s)

6/15/2022

Sign new officers onto business resolutions

BB&T - or your bank

ASAP

Submit Sport Club Facility Requests

Step 1: See details below and Sport Club Facility Reservations Calendar

Email

Ongoing

Submit Sport Club Vehicle Requests

Form

Ongoing

Attend the mandatory Sport Club Officer Kickoff Meeting

Monday Aug. 29, 6:00-7:00 PM EST at Andrews 101 (President and 1 officer must attend)

8/29/2022

Attend the Student Organizations and Activities Fair 

Monday Aug. 29, 8:00-9:30 PM EST at Kaplan Arena, Concourse (Each club will have 1 table, multiple teams in same club must share 1 table)

8/29/2022

Checklist Details & Instructions
  1. Practice Request (due June 15)
    1. Request any changes to the attached Fall 2022 Sport Club Practice Schedule by reply email at dwgardner@wm.edu.
  2. Sport Club Facility Reservations (processed as submitted)
    • Submit home facility requests to me at dwgardner@wm.edu ongoing over the summer
      • Men's Rugby and Women's Rugby please confirm or submit request for change to Rookie Clinic on 9/3 and 9/4 - you are set for 9-11 AM on each day to avoid scheduling activity through afternoon and having the heat policy close down the afternoon opeations; please also send your league schedule to Dan Gardner as soon as it's sent to you
      • Men's Ultimate A please confirm or submit request for change to your home tournament 9/17-9/18 - you may run into heat policy in those afternoons
      • Sailing please confirm or submit request for change to home regatta on 9/17-9/18
      • Baseball/Softball please send me your league schedule as soon as you get it - or confirm or request changes to the dates you were penciled in for home series
      • Men's Lacrosse please confirm or submit request for changes to veteran clinic on 9/10 from 10am-1pm (possible heat policy) and rookie clinic on 9/11 from 10am-1pm;  also home game dates on 9/25 and 10/2 (then away overnight trip post fall-break on October 21-22)
      • Equestrian please confirm or submit request for change to home show on 9/25
      • Women's Lacrosse please confirm or submit request for changes to home game date on 10/2
      • Ice Hockey please confirm or submit request for changes to home game dates as shown on the Faciity Reservations Calendar (matching those from Fall 2021) and Homecoming Game on 10/8
      • Swim please confirm or submit request for change to home meet on 10/9
      • Fencing please confirm or submit request for change to home events on 10/22-10/23 and 11/5
      • Men's Ultimate B please confirm or submit request for change to your home tournament 10/22-10/23
      • Women's Ultimate B please confirm or submit request for change to your home tournament 11/5-11/6 
      • Women's Volleyball Gold please confirm or submit request for change to home tournament on 11/12
      • Men's Volleyball A please confirm or submit request for change to home tournament on 11/19
      • Synchro please confirm or submit request for change to home show on 11/19
  3. Sport Club Van Reservations (processed as submitted, after Tribe Adventure Program reservations are confirmed)
    1. You can submit requests ongoing over the summer

Best,
Dan

Daniel W. Gardner 
Assistant Director of Sport Clubs
William & Mary
Email: dwgardner@wm.edu
Office: 757-221-2959

Sport Club members! Book a meeting with me on Calendly: https://calendly.com/dwgardner