Forms & Information

Club Management Forms & Information

Volunteer Coaches

Sport Clubs may choose to work with volunteer coaches, but having coaches is not required. If a club chooses to work with a volunteer coach, the volunteer must complete a background check and sign a Volunteer MOU agreement. The Volunteer MOU agreement must be completed annually. To register a new volunteer coach, email [[sproctor]]. The volunteer coach may not begin working with the club until a background check has been processed and approved.

Organizational Update

An organizational update is a form submitted each semester that lists a club's officers. All club officers should be listed on the organizational update as this information is used to update Captain's privileges in IMLeagues, add officers to GroupMe, and share individual Club Hubs. The organizational update form will be available at the beginning of the semester via Blackboard and GroupMe.

Submit a Safety Officer Application & Upload Your Certifications

The Safety Officer Application and Certification Upload can both be found in the Sport Club Resources Blackboard page. At the beginning of the semester, all reported club officers are added to the Blackboard page. Additional club members who are interested in becoming Safety Officers can request to be added to the Blackboard page by completing this Google Form. The Safety Officer Application and Certification Upload must be submitted every academic year.

Certification Requirements for Safety Officers

There are specific requirements of a certification to qualify to become a Safety Officer.

The certification must be for Adult First Aid, CPR, and AED (Adult & Pediatric certifications are preferred).
- If submitting an WFA, Medical Assistant, or EMT certification, a valid CPR/AED certification must also be submitted.
The certification must have an in-person component.
The certification cannot be expired. Most certifications expire two years after the course date.
Our preferred training provider is American Red Cross, but other training providers will be considered.
- Certifications from the National CPR Foundation and KnowCPR will not be accepted as they do not meet the minimum training requirements.

Request a Free American Red Cross Certification

Every year, each Sport Club is allotted 3 free certifications for club members to complete the American Red Cross First Aid, CPR, & AED certification offered through Campus Recreation. Completing the certification allows club members to apply to be a Safety Officer if their certification is expired or they have not been certified previously. Club members may request a free certification by completing this Google Form. This form is processed weekly, typically on Mondays. Club members should not register for the course until they get a confirmation email that their request has been processed.

Parental/Temporary Waiver Forms (Appendix W)

Students under the age of 18 must complete an online waiver and also submit waiver signed by a Parent or Guardian, who may email the form to [[sproctor]]. Please note, the form must be signed, typed signatures cannot be accepted.

Points Form & Points Item List

Throughout the year, Sport Clubs can compete against one another through the Sport Club Points System. While the prize for the top club varies semester to semester, past winners have received budget bonuses, priority practice scheduling, and guaranteed funding requests to name a few! Clubs earn points in 3 categories: Community Engagement, Operations, and Policy & Procedure

The full list of Points Items can be found here.

A Points Form can be submitted by completing this Google Form.

Home Event Forms

Event Registration Form

The Event Registration Form must be submitted for all home and away events. The form is due weekly at noon on Mondays, the week of the event. Submit an Event Registration Form by completing this Google Form.

Event Results Form

The Event Results Form should be submitted after each home or away event. An Event Results Form can be submitted by completing this Google Form.

Away Event Forms

Event Registration Form

Event Results Form

The Event Results Form should be submitted after each home or away event. An Event Results Form can be submitted by completing this Google Form.

Student Driver Authorization Form

The Student Driver Authorization Form can be found by logging onto IMLeagues and navigating to your profile page. In IMLeagues, the Student Driver Authorization Form is listed as 2026/2027 Student Driver Authorization Form. You must be signed in to access this form and submit it. The Student Driver Authorization Form must be submitted every academic year.

Van Reservation Request

Campus Recreation maintains a fleet of trucks, minivans, and 12-passenger vans that can be rented by Sport Clubs for the purpose of traveling to and from Sport Club practices and events. Van requests are processed weekly on Mondays - If no vehicles are available, your club will typically be notified on Monday afternoon.

Vehicles are assigned based on a number of factors, including:

Timing of Request
Demonstrated Need
Number of Van Drivers & Number of Students Travelling
Distance
Flexibility in Pick Up/Return Day/Time

Submitting a van request does not guarantee a vehicle is available. The Campus Recreation fleet of vehicles is not available to programs outside of Campus Recreation. During the academic year, no departmental requests or non-Campus Recreation program requests are accepted. Sport Clubs can submit a van request by completing this Google Form.