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Your First Week

First Week Overview
Acquire Tribe ID Card

Once you receive your activation email from IT, visit the Tribe Card Services web page for instructions to receive your Tribe Card. 

Obtain Parking Pass

Visit Parking Services for your parking pass needs.

Complete IRS W-4 Form

Complete the IRS W-4 using the W-4 Banner Self-Service Directions (pdf). If you have any questions or require assistance, please contact the Payroll Office at 757-221-2848.

Set Up Your Direct Deposit

New employees will utilize Banner Self-Service to set up their direct deposit.

  1. Once direct deposit is entered in Banner Self-Service, it could take up to 2 payrolls before the deposit is active. Until it is active, employees will receive printed checks.
  2. Employees must ensure that their mailing address in Banner is updated so their printed checks are delivered properly to their current address.
  3. Check re-issues could take up to 10 days. If you have any questions or require assistance, please contact the Payroll Office at 757-221-2848.
Elect Overtime Compensation as Leave or Pay (Operational Staff Only)

If your position is designated as non-exempt under the Fair Labor Standards Act (FLSA), you can elect the method of compensation for hours worked beyond 40 in a seven-day work period (FLSA workweek). As a non-exempt employee, you may choose to receive overtime compensation as either leave or pay. Open enrollment for changing your election occurs in January and July.

For law enforcement, this applies to hours worked beyond 80 in a 14-day work period.

Please make your election on the Overtime Election for New Hires form (pdf) within 30 days to [[AskHR]].

Attend Benefits Orientation

Plan to attend the next Benefits Orientation, which is offered twice a month and provides important deadline information about health insurance and retirement plan elections. Our Benefits staff will be present in case you have any questions.

Notify University HR of Veteran Status for Annual Leave Accrual Rate (Operational Staff Only)

Effective January 10, 2023, operational employees who have served in the military can request that their annual leave accrual rate be based on their years of state service plus years of military service. Length of state service includes military, National Guard, or Reserves. To request inclusion of military service, veteran employees should update their veteran status in Banner Self-Service ( and submit Form DD-214, Form NGB-23, or Form NGB-22 to [[AskHR]]Please redact your Social Security number from the form prior to sending.

Prior State Service

If you are transferring from a current state agency, please ensure that you and your releasing agency coordinate your start and end dates with University Human Resources to reduce the likelihood of a break in service or loss of health coverage. If you are entering a professional or executive position, please be aware that your leave balance from a previous state agency does not transfer automatically.

Attend University Orientation

William & Mary has a rich culture unique to many institutions. Attend University Orientation to find out what makes the university such a great place to work. You will tour multiple parts of campus and learn of the many resources available to you as an employee.

Cell Phone Stipend

If your position allows you to receive a cell phone stipend, please review Procurement's Cell Phone Process.