Print & Promotional Activities

All reservation requests must be made at least one week in advance from the start of the reservation time. The same poster and/or the same event cannot be advertised more than three times in a semester. A wall poster and an A-Frame cannot be reserved at the same time.

Indoor Wall-Frames

This wall of posters is located on the second floor, just inside the main sliding doors. 

• Reservations may be held Sunday-Wednesday, Wednesday-Sunday, or Sunday-Sunday. A new request must be submitted for a poster to remain longer than one week.
• Posters must be 24"Lx36"H.
• Posters should be labeled and delivered to the information desk within a day of the reservation start, and no earlier. Posters not picked up within three business days of the last day of reservation will be disposed of.

Indoor Wall-Frames for Student-Affairs Only 

This wall of posters is located on the first floor, between the mail room and the bottom of the spiral staircase.

• Spaces are first-come, first-served at the start of each semester. Email Student Unions & Engagement at sue@wm.edu to inquire about a frame.
• Reservations may be held for a full semester.
• Posters must be 24"Lx36"H.
• Posters should be labeled and delivered to the information desk within a day of the reservation start, and no earlier. Posters not picked up within three business days of the last day of reservation will be disposed of.

Outdoor A-Frames

These A-Frames sit outside the main sliding doors on the second floor.

• A-Frames may only be utilized for Sadler Occupant initiatives or events that take place within the building.
• Reservation dates may not extend beyond five business days. A new request must be submitted for a poster to remain longer than five days.
• Posters must be 24"Lx36"H.
• Posters should be labeled and delivered to the information desk within a day of the reservation start, and no earlier. Posters not picked up within three business days of the last day of reservation will be disposed of.
• Posters will be left outside even in weather. Consider having your poster laminated if you wish to reuse it. 

Design Requirements

• The flyer must clearly display the name of the posting sponsor. This applies to both individuals and departments associated with W&M.
• Non-W&M affiliates must include the organization's name and contact information.
• The flyer must clearly display the date of the event. If the flyer is for a non date-specific event, the flyer must include the date it was posted. 

Posting the Flyer

• Flyers may only be placed on public posting areas, including building bulletin boards and outside kiosks. This does not include trees, poles, walls, doors, windows or fences, or on any other university property not designated for public postings.
• Flyers posted on academic bulletin boards must first be approved by the department administrator. Pop into the office, say hello, and explain the purpose of the flyer!
• Only one flyer per public posting area for each advertisement is permitted.

Removal of the Flyer

• A flyer must be removed at the end of two weeks, or within 48 hours of the advertised date of the event.

Looking for a more flexible version of a flyer? Read the university's chalking policies.

Promote your event to students while they wait in line for meals! The televisions in the dining halls are also available for advertising from campus partners. 

Keep in mind:

• Submit your request at least 2 weeks in advance.
• Upload high-resolution images (JPG, PNG) sized as 1920px X 1028px.
• While the televisions are the most visible method of advertising, the halls do offer a few flyer (8.5"x11") and poster (22"x28") holders. Upload a print-ready PDF and WM Dining will print the flyer/poster for you.