Grading Procedures & Reminders

Most faculty will assign grades using Banner 9 in Banner Self-Service. Faculty enter final grades for undergraduate and graduate students for fall, spring, and summer terms. Faculty also enter midterm grades for undergraduate students during the fall and spring midterm grading periods.

Grading Reminders
Step-by-Step: Grading in Banner 9
Video Tutorial: Banner 9 Manual Grade Entry
Video Tutorial: Banner 9 Grade Roster Import
Step-by-Step: Faculty Teaching Anonymously Graded Law School Courses ONLY (Banner 8)
Grading Deadlines

Grading Reminders

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Students graduating in the spring term are identified on the Final Grade roster with the year of graduation in the "Hours Attended" column.

If you wish to assign a grade to a student who has attended your class but who is not listed on the grade roster, please instruct the student to petition for a Late Add through the University Registrar's Office or the Advising Center (as applicable, for undergraduate students) or the Dean's Office (for graduate students).

If a student appears on your final grade worksheet but has not attended or stopped attending your class, you should still assign a grade. It is the student's responsibility to officially drop or withdraw from a course. If a student has not done this, it is appropriate to assign an "F."

A grade of "W" is not an option to assign to a student. The student must follow proper procedures to officially withdraw from a course. Please refer any questions about withdrawals from students to the University Registrar's Office (undergraduate students) or to the appropriate school's Registrar or Administration Office (graduate students).

An incomplete grade should only be given to students who have not completed essential coursework because of illness or extenuating circumstances.

Please do NOT assign a grade of "I" to students who have received approval to take their exam late or with another section. As long as the exam is completed DURING the exam period, leave the grade blank for these students. Once the exam is taken and graded, you can go back into the grade roster and assign the grade. This option is available through the last day of the grading period. If there is no grade on the Last Day of the grading period, you must assign an "I."

A grade of "G" should be given for these continuing-semester courses. A "G" should NOT be assigned to a student who stopped attending class. For 496 (second-semester Honors), the faculty member assigns a letter grade by the deadline and the University Registrar's Office replicates that grade to the 495 section.

Students auditing a course must receive a grade. A successful audit is reported as "O." An unsuccessful audit is reported as "U."

Entering Grades in Banner 9

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Go to myW&M, select the Banner icon, and log in with your W&M Username and password
Select the Faculty Services tab
Select the Banner 9 Final Grades or Banner 9 Midterm Grades link

In Banner 9 Faculty Grade Entry, select the "Final Grades" or "Midterm Grades" tab
BEST SEARCH: In the search box on the right side, enter a specific term to find the correct course. Alternative sort options also include:
- Enter a CRN, but make sure you are selecting the course in the correct term
- Select the "Term" header to organize your courses by term and bring the most recent terms to the top of the list (may include future term courses)
Select the course to open the roster for grading. The roster will open on the same page below your course search results. You may need to scroll down the page to view the course roster you selected.

Searching for a Fall 2021 course in the Final Grades tab

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Once you have accessed your course roster, you will add student grades in the "Enter Grades" section. Note that after selecting the course, you may need to scroll down the page to view the roster
Select the drop-down menu under the Midterm Grade or Final Grade column and select the appropriate grade from the list. Repeat this step for each student for whom you wish to enter a grade
Leave the Last Attend Date, Hours Attended, and Narrative Grade Comment fields blank
- During final grading for spring terms, the Attend Hours column will identify graduating students
Select Save to save your entered grades. Remember to save often, especially in large courses!
Once a grade has rolled to academic history (once it has been written to the student's transcript), the grade cannot be changed in Banner 9 Grading. If you need to correct the grade, use the Grade Completion & Correction process

Video Tutorial: Banner 9 Manual Grade Entry

Faculty may export and use the Banner 9 grade roster or may import a roster of their own. If you are importing grades using your own roster, the term code, CRN, and student ID (93#) columns are required.

If using the Banner 9 grade roster, start at step one. If using your own grade roster, start at step six.

Once you have opened the grade roster for the course you wish to grade, select the Tools icon in the top right corner (looks like a gear)
Select Export Template, choose the excel format you wish to use, then select Export
Open the downloaded spreadsheet and enable editing (if required)
Enter grades in the appropriate grades column. (If students have withdrawn from the course, there may be a W in their grade column)
Save the spreadsheet to your computer and exit the spreadsheet
In Banner 9 Faculty Grade Entry, select the Tools icon again
Select Import from the drop-down list
Select the Browse field to find the file you wish to import
Select your file, then select Open. In the Import Wizard, select Upload and then Continue
Preview the file you are importing. Tip: if you click outside of the Preview File Box or try to resize the box, you will have to re-import your file)
Select Continue if the file is correct. Select Go Back if you need to correct and re-upload the file
Review the column mapping to ensure data is imported into the correct fields. Term Code, CRN, and Student ID (93#) are required
If correct, select Continue. If not, select Go Back to correct and re-upload the file
Download the Validation Report to review errors. After you have reviewed the Validation Report, close it to return to the Import Wizard
Select Continue to import your grade roster. Select Go Back to correct and re-upload the file
Select Finish to close the Import Wizard
Review imported grades by selecting the course and scrolling to the "Enter Grades" section. Remember, you may change a grade after it has been saved as long as it has not rolled to academic history (the student's transcript). Rolled grades have a green check mark in the Rolled column

Video Tutorial: Banner 9 Grade Roster Import

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Banner 9 Grading includes your entire course history. Searching for a specific term is the best way to limit the courses that display, making it easier to navigate while you are grading
Navigate through your courses by selecting the page arrows or changing the number of records per page using the controls in the bottom right corner.
Select a course header once to sort the column. Select and hold the course header to drag and reposition the column
Banner will display a course grading status next to each course. Statuses include: not started (red), in progress (yellow), and completed (green)
Once the course grading status is listed as completed, your course is entirely graded. You may make changes to courses that have not been "rolled" to academic history
- The University Registrar's Office rolls grades to academic history throughout the grading period
- Grades that have been rolled display a green check mark in the Rolled column on the grade roster
- If you wish to make a change to a rolled grade, you must use the Grade Completion & Correction process

Video Tutorial: Banner 9 Manual Grade Entry

Selecting Midterm or Final Grades (0:15)
Course grading status, rolled history, and general navigation (0:20)
Searching by term and selecting your course (0:55)
Manually entering grades (1:40)

Video Tutorial: Banner 9 Grade Roster Import

Selecting Midterm or Final Grades (0:15)
Searching by term and selecting your course (0:22)
Selecting the Tools icon and exporting a template (0:37)
Using the Banner 9 Grade Roster template (0:57)
Importing the roster into Banner 9 Grading (01:48)
Viewing errors with the Validation Report (2:27)
Submitting the imported roster and confirming your grades (2:56)

Entering Grades in Banner 8

Banner 8 may be used for anonymously graded Law School courses ONLY

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Go to myW&M, select the Banner icon, and log in with your W&M Username and password
Select the Faculty Services tab
Select the Final Grades* link for Banner 8. (To enter grades in Banner 9, select the Banner 9 Grading link and follow the Banner 9 grading procedures above.)
Select the appropriate term and click Submit.
Select the appropriate CRN (Course Reference Number) and click Submit.
Select the appropriate Grade for each student and click Submit.
To grade another course, click the CRN Selection link at the bottom of the page. After selecting the next CRN, you will be returned to the Faculty Services Menu. Click on Final Grades and submit an appropriate grade for each student, then click Submit.

*Only primary instructors may submit grades. Non-primary instructors may view the final grades submitted through the Final Grades link.

The Final Grade page for the CRN you selected will display. Using the pull-down box, select the appropriate letter grade for the student. You can also tab to the grade field and key in the letter grade. For instance, press the B key on your computer's keyboard once for B, twice for B+, three times for B-.

Security Timeout: Your Banner Self-Service session will terminate after 15 minutes of inactivity (i.e. if you have not clicked the submit button). Any information that you entered but did not submit will be lost. It is recommended that you click the submit button often to avoid losing your work.
Please enter only the grade earned by the student.
You should not enter any information in the columns titled "Last Attend Date" or "Attend Hours."
Graduating students are identified on the Final Grade page with the graduation year in the "Attend Hours" column. Students with a blank field in the "Attend Hours" column are not graduating in the term selected.
Students who have withdrawn will have a W, in the grade field and the column entitled "Rolled" indicator will display a "Y". Once a grade has been rolled, it may not be changed in Banner Self-Service. You must [[w|grades,contact the University Registrar's Office]] to change the grade.

When you have entered grades in the record set displayed, select the submit button at the bottom of the page. The Final Grade page will re-display. At this time, you may wish to review and print the page for your records. Simply click on your browser's print button. If you need to make changes or corrections, do so and then re-click the submit button.

Important! When submitting grades on the first record set (1-50), the following message may display: "THE CHANGES YOU MADE WERE SAVED SUCCESSFULLY." This message will NOT display on any additional record set(s) and may not display on subsequent entries in the first record set. However, your grades have been submitted. You may confirm this by leaving the course and returning to it from the faculty menu. The grades you entered will display if they were submitted successfully.

Only 50 students display per page. For example, a class of 104 students will show the following links:

Record Sets: 1-50 | 51-100 | 100-104

To select the next page, please click on the link(s) located at either the top or the bottom of the page.
To select another CRN, use the CRN Selection link at the bottom of the page. After selecting the next CRN, you will be returned to the Faculty Services Menu and will need to click on Final Grades, which will display the Final Grade Worksheet for the new CRN you selected. Repeat the steps above.
After you have submitted all grades that you wish to process, click Logout at the top right of the page to end your session. For security reasons, immediately close your browser. Congratulations! You have completed the Final Grade Entry process on Banner Self-Service.

Use the RESET button with care. Clicking RESET will clear all grades that have not yet been submitted. If you wish to remove or change a grade after it has been submitted, you must use the drop-down box and select NONE or the new grade, then SUBMIT.

Get Grading Help

University Registrar's Office

Contact Us

Email: [[grades]]
Phone: 757-221-2800

Online Resources

Link: Grading Deadlines
Link: Grading Procedures

See all contact info

Grading Procedures & Reminders

Grading Reminders

Entering Grades in Banner 9

Step One: Access Banner 9 & Find Your Course

Step Two: Grade Your Course

Banner 9 Grading Navigation Tips & Tricks

Video Tutorial: Banner 9 Manual Grade Entry

Video Tutorial: Banner 9 Grade Roster Import

Entering Grades in Banner 8

Get Grading Help

University Registrar's Office

Contact Us

Online Resources

Grading Reminders

Topics

Graduating Students

Students NOT on the Grade Roster

Student Stops Attending Class

Withdrawals

Incompletes

Late Exams

Honors, Thesis and Dissertation

Audits

Entering Grades in Banner 9

Step One: Access Banner 9 & Find Your Course

Access Banner 9 Grade Entry via myW&M

Find the Course You Wish to Grade

Step Two: Grade Your Course

Manual Grade Entry

Import an Excel Spreadsheet Roster

Banner 9 Grading Navigation Tips & Tricks

Navigation Tips & Tricks

Video Tutorial: Banner 9 Manual Grade Entry

Video Tutorial: Banner 9 Grade Roster Import

Entering Grades in Banner 8

Topics

Step-by-Step Instructions

Final Grade Worksheet Details

Always Submit Grades!

RESET Button - Exercise Caution!

Get Grading Help

University Registrar's Office

Contact Us

Online Resources