Grade Completion & Correction

Faculty utilize the Grade Completion and Correction Form (pdf) to manage grade completions and corrections. Grade completions (incomplete to a final grade) require only the primary instructor's signature. Grade corrections (from one grade to another) require approval from the appropriate dean. Instructions for both processes are included below. Faculty or deans with questions about the process should contact the [[w|grades,Office of the University Registrar]].

Grade Completion

Faculty may update Incomplete (“I”) grades to a final grade for courses in which they are the primary instructor. Incomplete grades may be extended for one semester. Only the instructor's signature is required to process incomplete grade changes or initial incomplete extensions. Note: Faculty seeking additional incomplete extensions for undergraduate courses beyond one semester should utilize the grade correction process, as exceptions require dean approval.

To submit grade completions (award a letter grade for an incomplete), the primary instructor of the course may send the signed grade correction form (pdf) from their W&M email account to [[w|grades]].

Grade Correction

Faculty may request final grade corrections from one letter grade to another or for incomplete grades that were converted to an F. The deadline to submit a final grade correction is one year from the original grade. For undergraduate courses, the grade correction form may also be used to request additional incomplete extensions beyond the initial one-semester extension. 

Final grade corrections (or additional incomplete extensions) require dean signature before they are processed. The primary instructor of the course may send the signed grade correction form (pdf) from their W&M email account to the appropriate dean listed below. The approving dean will forward signed forms to the University Registrar's Office for processing.

Dean Authorization

The following deans authorize final grade corrections:

• Assistant Dean for Undergraduate Education, College of Arts & Sciences: Shelly Laurenzo, [[w|mnlaurenzo]] (undergraduate level)
• Vice Dean for Research & Graduate Studies, College of Arts & Sciences: Audrey Horning, [[w|ajhorn]] (graduate level)
• Associate Dean for Academic Affairs, Batten School: Siddhartha Mitra, [[v|mitras]] 
• Associate Dean for Undergraduate Programs, Computing, Data Sciences & Physics: Christopher Del Negro, [[w|cadeln]] (undergraduate level)
• Associate Dean for Research and Graduate Studies, Computing, Data Sciences & Physics: Chris Carone, [[w|cdcaro]] (graduate level)
• Senior Associate Dean for Academic Programs, School of Education: Jim Barber, [[w|jpbarber]]
• Vice Dean of the Law School: Kami Chavis, [[w|knchavis]] 
• Vice Dean for Faculty & Academic Affairs, Mason School of Business: Scott McCoy, [[m|scott.mccoy]] 

The Dean listing is current as of November 2025. Any changes will be updated on the web as soon as possible.

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Questions?

Contact the University Registrar's Office at [[w|grades]].