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Grade Completion & Correction
Faculty utilize the Grade Completion and Correction Form (pdf) to manage grade completions and corrections. Grade completions (incomplete to a final grade) require only the primary instructor's signature. Grade corrections (from one grade to another) require approval from the appropriate dean. Instructions for both processes are included below. Faculty or deans with questions about the process should contact the [[w|grades,Office of the University Registrar]].
Grade Completion
Faculty may update Incomplete (“I”) grades to a final grade for courses in which they are the primary instructor. Incomplete grades may be extended for one semester. Only the instructor's signature is required to process incomplete grade changes or initial incomplete extensions. Note: Faculty seeking additional incomplete extensions for undergraduate courses beyond one semester should utilize the grade correction process, as exceptions require dean approval.
To submit grade completions (award a letter grade for an incomplete), the primary instructor of the course may send the signed grade correction form (pdf) from their W&M email account to [[w|grades]].
Grade Correction
Faculty may request final grade corrections from one letter grade to another or for incomplete grades that were converted to an F. The deadline to submit a final grade correction is one year from the original grade. For undergraduate courses, the grade correction form may also be used to request additional incomplete extensions beyond the initial one-semester extension.
Final grade corrections (or additional incomplete extensions) require dean signature before they are processed. The primary instructor of the course may send the signed grade correction form (pdf) from their W&M email account to the appropriate dean listed below. The approving dean will forward signed forms to the University Registrar's Office for processing.
Dean Authorization
The following deans authorize final grade corrections. The dean listing is current as of July 2026. Any changes will be updated on the web as soon as possible.
Undergraduate Arts & Sciences
Cathy Forestell, [[w|vdean-nhm]]
Vice Dean for Natural & Health Sciences, Mathematics, & Interdisplinary Studies
Undergraduate Subjects: BIOL, CAMS, CHEM, ENSP, GEOL, GIS, HHP, MATH, MLSC, and PBHL
Richard Lowry, [[w|vdean-ah]]
Vice Dean for Arts, Humanities, & Interdisciplinary Studies
Undergraduate Subjects: AFST, AMES, APIA, ARAB, ART, ARTH, CHIN, CLCV, COLL, CONS, DANC, EURS, FREN, GBST, GREK, GRMN, GSWS, HBRW, HISP, INTR, ITAL, JAPN, LAS, LATN, LING, MDLL, MREN, MUSC, NSCI, PHIL, REES, RELG, RUSN, SPCH, and THEA
Silvia Tandeciarz, [[w|vdean-ss]]
Vice Dean for Social Sciences & Interdisciplinary Studies
Undergraduate Subjects: AMST, ANTH, CRWR, ECON, ENGL, FMST, GOVT, HIST, INRL, PSYC, PUBP, SOCI, and WRIT
College of Arts & Sciences: Graduate Studies
Audrey Horning, [[w|ajhorn]]
Vice Dean for Research & Graduate Studies
Batten School of Coastal & Marine Sciences & VIMS
Siddhartha Mitra, [[v|mitras]]
Associate Dean for Academic Affairs, Batten School
Raymond A. Mason School of Business
Scott McCoy [[m|scott.mccoy]]
Vice Dean for Faculty & Academic Affairs
School of Education
Jim Barber, [[w|jpbarber]]
Senior Associate Dean for Academic Programs
School of Computing, Data Sciences & Physics
Christopher Del Negro, [[w|cadeln]]
Associate Dean for Undergraduate Programs (undergraduate level)
Chris Carone, [[w|cdcaro]]
Associate Dean for Research and Graduate Studies (graduate level)
William & Mary Law School
Vice Dean: Kami Chavis, [[w|knchavis]]
Questions?
Contact the University Registrar's Office at [[w|grades]].