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IT Strategic Initiatives and Project Portfolio
Check out what IT is working on!
For a more detailed list of IT's current projects, visit our Project Portfolio.
Featured Projects
ERP Modernization
To meet the evolving needs of its faculty and staff, W&M has transitioned to Workday to align the current business demands of the university with a technology partner and toolset that delivers the functionality and user experience that is needed by the W&M community.
Cayuse
IT is partnering with the W&M and VIMS Office of Sponsored Projects to replace the homegrown grants and compliance management tools. The connected apps of the new cloud-based software platform, Cayuse, will provide a comprehensive research and compliance administration solution.
Enterprise Newsletter Tool Evaluation
A group of communicators from across campus, led by IT, are engaged in a pilot to evaluate the email marketing tool Emma as a possible campus-wide newsletter solution.
Microsoft Copilot
Copilot is the AI Assistant provided by Microsoft and W&M is currently in the pilot phase for employees. Copilot helps users work smarter, be more productive, boost creativity, and stay connected to the people and things in their life.
CourseLeaf CLSS
In partnership with the William & Mary Registrar, IT is working on implementing a new course scheduling system (CourseLeaf CLSS).
Ongoing Projects
| Project Name | Initiative | Department | Project Type | Description |
|---|---|---|---|---|
| Microsoft Fabric Pilot | Data Analytics | Information Technology | Strategic | Assess the feasibility of how Microsoft Fabric can support the analysis of university KPIs, with an emphasis on accelerated data preparation, governance, and data quality. |
| Wireless Expansion | Technology Modernization | Information Technology | Tactical | Improve both outdoor and indoor cellular service on campus. |
| Storage Transition to the Cloud | Admin Process Improvement | Information Technology | Operational | Transition files stored on H:/ and G:/ drives to cloud storage using OneDrive with Teams. |
Projects Completed in 2023-2024
Kaplan Arena Wifi ExpansionDesign and build additional Wi-Fi coverage in and around Kaplan Arena. Project included modernizing the Wi-Fi infrastructure and amplifying network capacity by installing 111 wireless access points, covering the seating areas, the concourse, the locker rooms and the offices. |
Blackboard UltraW&M transitioned from Blackboard's Original Courses to Ultra Courses. This view is a more modern, adaptable learning management design that will establish a more contemporary, student-friendly learning environment. |
Courseleaf PATHIn partnership with W&M University Registrar, IT assisted in implementing this new course registration system. |
QlikW&M replaced its legacy reporting system, Discoverer, with Qlik, a more robust report and data discovery tool to support campus in using data to make more informed decisions. |
Science DMZDesigned and implemented a Science DMZ in accordance with the National Science Foundation guidelines. |
Diversity Analytics & VisualizationsDesign, build and support Diversity Analytics and Visualizations, working with Inclusive Excellence and communication teams. |
ERP EvaluationIT conducted two separate on-campus demos of Ellucian and Workday to evaluate the best options for the university's Enterprise Resource Planning platform. Numerous people from across campus attended 34 sessions, and feedback was taken from attendees. |
Digital Learning Environment EvaluationW&M Information Technology (IT) and the Studio for Teaching & Learning Innovation (STLI) partnered to explore and evaluate William & Mary’s current and aspirational Digital Learning Environment. This collaboration aimed to inform a university-wide approach to adopting digital tools and resources, such as our learning management systems or academic technologies. |
Law School LMS TransitionW&M IT's Application Administration team led an effort to modernize the W&M Law School's learning management system by shifting from myLaw to Blackboard, as early adopters of Blackboard Ultra Courses. The new course design delivers a modern and intuitive experience for students. |
Teams CallsCampus telephones were moved to Microsoft Teams. The phone service through Teams (named "Teams Calls") provides a modern telephone experience that offers enhanced usability, robust accessibility, and device flexibility. It has the added benefit of reduced telecommunications costs and leverages the Teams platform, which has already emerged as a central hub for collaboration at William & Mary. |
PaperCutMoving to PaperCut enables students to map to a single print queue instead of one for each lab printer. This drastically simplifies the setup and allows students to swipe their Tribe Card at any of our print release stations on campus to print their print job. It also allows students to pay with their W&M Express funds rather than being billed later. |
Banner 9Banner 9 Self-Service apps deliver new functionality to the W&M community. While there is no retirement date set for Banner 8 Self-Service, W&M IT is actively working with functional offices interested in testing and going live with Banner 9 Self-Service apps. |
Take a look at some of the key projects we have worked on by exploring past Year in Review reports.