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Withdrawals

Students withdrawing from all classes or below half-time and whose financial aid has not been confirmed will be responsible for all charges still owed to William & Mary. Financial Aid may not be disbursed if the student is no longer enrolled. Check with the Financial Aid office at (757) 221-2420 before withdrawing from all classes or below half-time.

Withdrawal Schedule - Fall/Spring Semester

Full-time students - withdrawal from the university

Full-time students are charged a percentage of the tuition and fees based on the school week within which the withdrawal occurs. A school week is defined as the period beginning on Monday and ending on the succeeding Sunday. The first school week of a semester is defined as that week within which classes begin. Full-time students who withdraw from the university within the first school week of the semester are eligible for a refund of all payments for tuition and fees.

Please follow the schedule below for withdrawal refund percentages:

  • Week 1, Percentage Charged 0%, Percentage Refunded 100%
  • Week 2, Percentage Charged 20%, Percentage Refunded 80%
  • Week 3, Percentage Charged 30%, Percentage Refunded 70%
  • Week 4, Percentage Charged 40%, Percentage Refunded 60%
  • Week 5, Percentage Charged 50%, Percentage Refunded 50%
  • Week 6, Percentage Charged 60%, Percentage Refunded 40%
  • After week 6, percentage charged 100%, percentage refunded 0%

Students will not be eligible for any refund of tuition and general fees if required to withdraw by the university.

Students studying on a W&M Sponsored Study Abroad program follow a separate withdrawal policy.  Please visit the Global Education Office cancellation and refund policy for more information.

Housing adjustments are determined by the Office of Residence Life. Please refer to the Residence Life 'Moving Out' guide. Look for the FAQ 'My student is leaving the residence halls during the semester. How will my student's bill be adjusted?'

Meal plan adjustments are managed by Dining Services. Please refer to the 'Payment and Refunds' section of the W&M Meal Plan Policy site.

For students paying through a tuition payment plan, all refunds will be determined by comparing the amount eligible for refunding to the total monthly payments made to date. Any outstanding amounts owed the university will be be due immediately upon withdrawal.

It is university policy to hold the enrolled student liable for charges incurred, therefore in the case of refunding any overpayment, refund checks will be issued in the name of the student.

FlexTrack/Part-time students - withdrawal from the university

Part-time students who withdraw completely within the first school week of the semester are eligible for a full refund of tuition and fees. After the first week, the amount of the tuition and fees to be charged will follow the full-time withdrawal schedule.

Students will not be eligible for any refund of tuition if required to withdraw from the university.

FlexTrack/Part-time students - withdrawal from a course

Part-time students who withdraw from a course after the add/drop period and remain registered for other academic work will not be eligible for a refund.

Withdrawal Schedule - Summer Sessions

If a student withdraws from class during the add/drop period, all tuition will be adjusted to a -0- balance. If a student withdraws after the add/drop period, there will be no adjustment in tuition. Adjustments to financial aid or outside payment sources may be required if you withdraw. Please check with the Financial Aid office at (757) 221-2420 or your paying source before withdrawing from classes.

Return of Title IV

Students with Title IV Federal Aid (Federal PELL, Federal Subsidized and Unsubsidized Direct Loans, Federal SEOG, Federal PLUS) who withdraw from school will be calculated in compliance with Federal regulations. A statutory schedule is used to determine the amount of Title IV funds a student has earned as of the date the student withdraws or ceases attendance.

If a student withdraws from William & Mary prior to completing 60% of a semester, the Financial Aid Office must recalculate the student's eligibility for all Title IV federal funds. Recalculation is based on a percent of earned aid using the following Federal Return of Title IV funds formula:

Percent of aid earned = the number of days completed up to the withdrawal date, divided by the total days in the semester. (Any break of five days or more is not counted as part of the days in the semester.)

Funds are returned to the appropriate federal program based on the percent of unearned aid using the following formula:

Aid to be returned = (100% minus the percent earned) multiplied by the amount of aid disbursed toward institutional charges.

Example of Return of Funds Calculation
Example 1: Virginia resident who lives on campus

Institutional Charges
Tuition $ 11,814
Housing $ 3,829
Meal Plan  $ 2,484

Financial Aid Package
Pell Grant $ 2,322
Subsidized Direct Loan $ 2,227
Unsubsidized Direct Loan $ 3,711
Parent Plus Loan $ 2,000

Institutional Grant - $ 1,000

The student withdraws on 03/30, which is day 60 out of 104 in the semester (60/104 = 57.7% of Title IV funds earned by the student).

Federal Title IV funds = $ 10,260 ($ 2,322 Pell + $ 2,227 Subsidized Direct Loan + $ 3,711 Unsubsidized Direct Loan + $ 2,000 Parent Plus Loan).

$ 10,260 X 57.7% = $ 5,920.02 of earned Title IV funds.

The remainder of funds unearned $ 10,260 - $ 5,920.02 = $ 4,339.98 must be returned to the Federal programs. William & Mary must return $3,711 to the Subsidized Direct Loan and $ 628.98 of the unsubsidized Direct Loan for a total return of $ 4,339.98.

The institutional grant will not be reduced as institutional funds return calculation is the same as the tuition refund calculation and this student is past the point of a tuition refund.

Example 2: Out of state student living on campus

Institutional Charges
Tuition $ 22,636
Housing $ 4,059
Meal Plan $ 2,400

Financial Aid Package
Pell Grant $ 1,073
Subsidized Direct Loan $ 2,227
Unsubsidized Direct Loan $ 990
Grant 1 $ 5,282
Grant 2 $ 2,468

The student withdraws on 10/01 which is day 34 out of 108 in the semester (34/108 = 31.5% of Title IV funds earned by the student).

Federal Title IV funds = $ 4,290 ($ 1,073 Pell + $ 2,227 Subsidized Direct Loan+ $ 990 Unsubsidized Direct Loan).

$ 4,290 X 31.5% = $ 1,351.35 of earned Title IV funds.

The remainder of funds unearned $ 4,290 - $ 1,351.35 = $ 2,938.65 will be returned to the Federal programs. William & Mary will return $ 1,948.65 to the Subsidized Direct Loan and $ 990 of the unsubsidized Direct Loan for a total return of $ 2,938.65.  No Pell return is necessary since the sum of the loan returns equal the total required of $ 2,938.65.

The institutional grants will be reduced using the tuition refund percentage as a basis which has a different calculation than the federal financial aid.

Grant 1: $5,282 X40%= $2,112 of Grant 1 will be returned

Grant 2: $2,468 X 40%= $ 987 of Grant 2 will be returned

Institutional funds reductions are calculated based on the student's tuition refund percentage.  Private and alternative loans will not be adjusted unless requested by the student.