Job Posting Guidelines
Thank you for your interest in recruiting at William & Mary! In our effort to maintain the integrity of recruiting, the Office of Career Development & Professional Engagement follows standards by which all recruitment postings in TribeCareers, our online recruitment database, must adhere. We suggest that you keep a copy of these guidelines for future reference.
Please provide as much information as possible to help students research and learn about your organization. Contact information in a TribeCareers account must include:
- Full name of contact and company or organization name
- Industry and organization type
- A professional website URL and matching email address; domain must be tied to the organization and not be a personal address (e.g., @gmail.com, @yahoo.com, @verizon.net)
- Organization logo
- Phone number must be tied to a company contact and not a generic toll-free number
- Physical address must be present and verifiable, and not a P.O. Box or residential address; the address should be a recognized business location
Third-party agencies, such as recruiting agencies, staffing agencies, and executive search firms, will be allowed to post positions on TribeCareers if they adhere to one of the policies below:
- The name of the hiring agency and client/employer name must be clearly stated in the position title or description, OR
- The posting is for an internal position within the staffing agency.
Opportunities Not Allowed
Our office does not accept postings of the following nature:
- Commission only opportunities
- Buy-ins or Fee-for-service (FFS): No posting will be accepted if applicants must pay to purchase access for opportunities or if the position requires a potential employee to provide funds to a supervisor or other company representative for services. The only exceptions will be made on a case-by-case basis for legitimate organizations that facilitate the opportunity for college students and graduates to work abroad outside of their home country.
- Alcohol Consumption / Adult Entertainment: No adult entertainment industry positions, escort services, presentation modeling, or similar activity associated with the use of illegal alcohol or drugs, as noted by the Commonwealth of Virginia, will be accepted.
- Marijuana/Cannabis Industry: Positions related to the study, cultivation, use, or distribution of recreational cannabis or medical marijuana will not be approved for posting in TribeCareers. The use of cannabis and marijuana is illegal at the federal level, and since William & Mary receives federal funds, we must comply with federal law.
- Resume Referral Forms and Job/Internship Board Websites: All postings in TribeCareers must be tied directly to an individual employer. Postings from resume referral firms or independent job/internship board websites designed for the collection of resumes on behalf of a larger number of employers will not be approved.
If the position is in question, contact Andy Kandell, Assistant Director, Employer Engagement & Programming.
Independent Contract (1099) / Base + Commission Positions
We welcome job postings for independent contract and base + commission positions; however, this detail of the position must be stated clearly in the job description. Part-time or commission-oriented positions are not eligible for on-campus interview reservations. Employers offering base + commission opportunities may be eligible to participate in fall and spring career fairs. If the position is in question, contact Andy Kandell, Assistant Director, Employer Engagement & Programming.
The U.S. Department of Justice requires employers, recruiters, and others who are posting opportunities to comply with all applicable equal employment opportunity laws, including the anti-discrimination provision of the Immigration and Naturalization Act. The U.S. Department of Justice prohibits:
- Any posting that requires U.S. citizenship or lawful permanent residence in the U.S. as a condition of employment, unless otherwise required in order to comply with law, regulation, executive order, or government contract.
- Any job requirement or criterion in connection with a job posting that discriminates on the basis of citizenship status or natural origin.
More information can be found on the Department of Justice website.
Federal law requires payment of interns unless the internship satisfies the criteria outlined by the U.S. Department of Labor’s Fair Labor Standards Act. William & Mary cannot determine whether any internship satisfies the Department of Labor criteria. But, to help ensure that William & Mary students are provided with beneficial internships, the Office of Career Development & Professional Engagement requires all employers posting unpaid internships to certify that they have reviewed and will abide by the Department of Labor criteria established in the FLSA.
Part-Time Jobs / Volunteer Opportunities
Part-time job postings are allowed if they meet the following guidelines:
- Paid positions (pay must be minimum wage or above)
- Not a financial burden to the student (e.g., requirement to purchase products/supplies upfront)
- Beneficial to student's career development
- Clear reporting and supervision structure
- Provides regular evaluation and feedback of the employee
- Clear description of duties and expectations
Volunteer opportunities are allowed if they meet the following criteria:
- Must have a clear description of duties and expectations agreed upon by both parties
- Must be educationally or professionally relevant to the student
Marketing and Advertising
TribeCareers and the Office of Career Development & Professional Engagement social media platforms (Instagram, Twitter, Facebook, etc.) are designed to connect students to career readiness programming and networking opportunities.
No advertising is allowed for products and services other than the benefits outlined in our Employer Sponsorship Program.
Feel free to contact students directly who apply to your opportunities. However, when contacting students by email or phone, please be certain to clearly state the organization you represent and the position you are contacting them about. All email correspondence must come through your company/organization email account.
The application procedure must be clearly stated. Applications can be accepted through TribeCareers or you can provide a link redirecting students to your application platform. No phone or in-person applications are accepted through TribeCareers.
The Office of Career Development & Professional Engagement Rights
The Office of Career Development & Professional Engagement strives for open access and connections between students and employing organizations. We reserve the right to accept, deny, and/or remove access rights for organizations that do not meet the above standards.