Dates to Remember 2019-2020

Aug || Sept || Oct || Nov || Dec || Jan || Feb || Mar || Apr || May || June || July

August

August 23

• August Degrees conferred

August 26

• 10am – Noon   A&S Office of Research and Graduate Studies: New Graduate Student Orientation (Mandatory) 

August 27

• 10:00 a.m. History Department Orientation all new graduate students Dept. Library, Blair 206
• 11:30 a.m. History Department Orientation all continuing graduate students, Dept. Library Blair 206

August 28

• First day of classes - Add/Drop begins
• PhD students, after their comps, must submit dissertation prospectus to their dissertation advisor

 August 30

• Foreign Language Examination

September

September 1

• Student Activities Conference Funding Deadline for travel between Oct 1 - Dec 31

September 2

• Labor Day - Classes Meet/Offices Closed

September 6

• OGSR/GSA SUPPLEMENTAL CONFERENCE TRAVEL FUNDING for travel between September 1 and December 31. 
• RESEARCH FUNDING A&S GRADUATE STUDENT RESEARCH GRANTS for expenses incurred between September 1 and December 31.
• Last day to add or drop courses for fall semester

October

 October 12-15

• Fall Break

October 25

• Last day to withdraw from a course

October 29- November 2

• Written comprehensive exams
• Advance spring registration for continuing students

November

November 1

• (Draft and Embargo deadline) Pre-Defense Deadline for Students Submitting a Thesis or Dissertation for January 2020
  • The Committee Member Appointment Form must be submitted to the OGSR
  • You must notify the Office of Graduate Studies & Research of your scheduled defense date
  • The License and Embargo Form must be submitted to the OGSR
  • A draft of your thesis or dissertation that includes the required pages--particularly the Approval Page--must be uploaded to the W&M ETD Administrator website.
    • See also the Physical Standards for Theses & Dissertations
    • See also the Process for Submitting Your Thesis or Dissertation

November 15

• Thesis/Dissertation Defense Completion Deadline for JAN 2020 Graduation

November 22

• Final deadline for A&S graduate students to satisfy degree requirements for graduation in JAN 2020
  • See also the Physical Standards for Theses & Dissertations
  • See also the Process for Submitting Your Thesis or Dissertation

November 27-December 1

• Thanksgiving Break

December

December 1

• Student Activities Conference Funding Deadline for travel between Jan 1 - Mar 3

December 6

• Last day of Fall classes
• Deadline to apply for May/August 2020 Graduation using the paper application form
• OGSR/GSA SUPPLEMENTAL CONFERENCE TRAVEL FUNDING deadline (for travel between January 1 and April 15.)
• RESEARCH FUNDING A&S GRADUATE STUDENT RESEARCH GRANTS deadline (For expenses incurred between January 1 and April 15)
• ABDs teaching in the spring must have held their dissertation colloquia by the completion of the Fall 2019 term

December 9-18

• Final Examinations

2019

January

January 22

• First day of spring classes
• Deadline for 6th Year Fellowship Applications

January 27

• MA Committee appointment form due to Prof. Mapp, Graduate Director (Remember, the comittee that you write down here has to be used for all forms going forward)

January 31

• Last day to add/drop courses for spring

February

February 

• Open House

February 1

• Withdrawal period begins - see Graduate Registrar for additional information/assistance

March

March 1

• Student Activities Conference Funding Deadline for travel between Apr 1 - Jun 30

March 7-15

• Spring Break

March 20

• Last day to withdraw from a course

March TBA

• Fall priority registration for continuing students

March 20-21

• 19th Annual Graduate Research Symposium

March 27

• OGSR/GSA SUPPLEMENTAL CONFERENCE TRAVEL FUNDING deadline (for travel taken between April 16 and August 31)
• RESEARCH FUNDING A&S GRADUATE STUDENT RESEARCH GRANTS deadline (For expenses incurrec between April 16 and August 31)

April

April 1

• Deadline for applications for Provost's Summer Grants for Graduate Research
• Deadline for establishing comprehensive qualifying committee for doctoral students taking these exams next fall (2020)
•  Last day to submit application for summer stipend [doc], due by the first Monday in April.  Note: For students taking the doctoral comprehensive examinations in the Fall 2020 this application must include tentative reading lists for your comprehensive examination fields

April 3

• (Draft and Embargo Deadline) Pre-Defense Deadline for Students Submitting a Thesis or Dissertation for May 2020
  • The Committee Member Appointment Form must be submitted to the OGSR
  • You must notify the Office of Graduate Studies & Research of your scheduled defense date
  • The License and Embargo Form must be submitted to the OGSR
  • A draft of your thesis or dissertation that includes the required pages--particularly the Approval Page--must be uploaded to the W&M ETD Administrator website.
    • See also the Physical Standards for Theses & Dissertations
    • See also the Process for Submitting Your Thesis or Dissertation

April 6

• Last day for doctoral students in 4th year of graduate study to submit names of dissertation advisers and tentative dissertation topics (with MA year as "first year", then 2nd year is course work, 3rd year, 1st term is course work, 3rd year, 2nd term is comprehensive examination)
• If the time to complete your dissertation expires between December and May, the deadline to request an extension is on or before April 11th

April 15

• Master's Portfolio Approval Pages must be submitted to the OGSR for review by this date

April 17

• Thesis/Dissertation Defense Completion Deadline for May 2020 Graduation

April 24

• Final deadline for A&S graduate students to satisfy degree requirements for graduation in May 2020 (See the Physical Standards for Theses & Dissertations)
• ABDs students who taught as instructors of record in the fall for the first time must have held a dissertation prospectus colloquium by this date

May

May TBA

• Research portfolio defense

May 1

• End of Classes

May 4-13

• Final Examinations 

May 15-17

• Commencement weekend

TBA

• Apprenticeship Programs End for the Year (Reves, Swem, and CW usually end earlier than the Institute)

June

June 1

• Student Activities Conference Funding Deadline for travel between July 1 - Sept 30

July

July 10

• Pre-Defense Deadline for Students Submitting a Thesis or Dissertation for August 2020
  • The Committee Member Appointment Form must be submitted to the OGSR
  • You must notify the Office of Graduate Studies & Research of your scheduled defense date
  • The License and Embargo Form must be submitted to the OGSR
  • A draft of your thesis or dissertation that includes the required pages--particularly the Approval Page--must be uploaded to the W&M ETD Administrator website.
    • See also the Physical Standards for Theses & Dissertations
    • See also the Process for Submitting Your Thesis or Dissertation

July 24

• Thesis/Dissertation Defense Completion Deadline for August 2020 Graduation 

July 31

• Final deadline for A&S Grad students to satisfy degree requirements for graduation in August 2020 (See the Physical Standards for Theses & Dissertations.)