Arts & Sciences Communications Hub
Resources for...
New Name: College of Arts & Sciences || Internal Communications || Website & Cascade || Graphic Design & Branding || News Stories & Announcements || Events || Social Media || Photos & Photography || Emails || Faculty Experts
Quick Guide for our New Name: College of Arts & Sciences
On July 15, Arts & Sciences officially became the College of Arts & Sciences. Here are resources to assist with the transition:
Editorial Transition Guide
A quick, side-by-side reference for making changes to old or existing content
College of Arts & Sciences Logos
Download new logos and letterhead templates via Box. Logos for College of Arts & Sciences: Graduate Studies will be available soon.
Day 1 Checklist:
- Update your email signature: Follow university email signature guidelines, and switch "Arts & Sciences," "College of William & Mary" or any other variation for:
Name
Title
College of Arts & Sciences
William & Mary
###-###-#### - Start using the new name in outgoing communications: emails, event announcements and replies, begin using "College of Arts & Sciences" in how you refer to the organization.
- Check your most-used templates: do a quick scan of your go-to documents, presentation slides, letterhead or forms and note anything that may need to be updated.
- Follow our accounts on social media: Instagram | Facebook and feel free to like or share our announcement posts.
- Bookmark this page: keep the transition guide and style guide handy for reference as you make updates in the days and weeks ahead.
Internal Communications
The university's internal communications experts have compiled a go-to resource if you need to reach faculty, staff, or students. To find and be found in the directory, please periodically update your entry or entries.
Internal Communications ToolkitFaculty / Staff Directory
Website & Cascade
If you need assistance while using Cascade, please visit the Cascade Help Pages. If you still need assistance after referencing the Cascade help pages, please submit a request ticket to the A&S Communications team below.
Submit a Request for Web Help - Arts & Sciences users
If you need to shorten a W&M-affiliated webpage's URL to share it in an email, on social media, or via QR code, you can use the URL Shortener tool. A QR code will be automatically generated for that link.
Graphic Design & Branding
The university Web & Design office is staffed with a team of professional designers who have a knack for making things beautiful. Their team produces custom artwork for dozens of compelling communications projects every year. Their design and consultation services are free to university departments and schools, but note that significant lead time is required, especially during busy times of the year.W&M Brand GuidelinesSubmit a design project request
News Stories & Announcements
Arts & Sciences Announcements
If you have an award, grant, fellowship, new publication or other announcement to share, the Arts & Sciences Announcements feed is a great way to spread the word through a brief announcement! View the criteria and submit your announcement.
Submit Announcement to A&S
W&M News
W&M Newssubmission guidelinesSubmit Story Idea to W&M News
Arts & Sciences News
The College of Arts & Sciences News feed is populated weekly with stories originally published on individual department, program and office newsfeeds. We also write news stories in coordination with W&M News, prioritizing those stories that are particularly relevant to Arts & Sciences. All news story ideas should be submitted to W&M News via the link provided above.
Alumni News
Have a story about alumni? Submit to the Alumni Magazine by emailing your story idea to alumni.magazine@wm.edu.
Keep Up With W&M News
Be sure you sign up to receive W&M Weekly. The email newsletter includes a selection of the top stories, events, videos and photos from W&M.
Events
- William & Mary maintains a university-wide events calendar, W&M Events.
- Anyone with a W&M Username can submit W&M-related events. Submitted events must be on behalf of a department, office, program, or university-recognized group or organization and be university-related. Browse help pages for more on publishing events.
- If applicable, be sure to recommend your event to the calendar Arts & Sciences Events!
- For event promotion strategies and support, email us at as-communications@wm.edu.
Social Media - W&M
The University's social media team maintains an ever-growing user's guide full of best practices and tips. Be sure to browse the guidelines, policies, and social media directory.
Social Media - Guidelines & TipsSocial Media Directory
Don't see your account listed in the social media directory or have a question? Submit a link to the University social media team.
Photos, Photography & Videography
- William & Mary maintains a vast collection of beautiful university photography. You can browse the collection and then request photos.
- Request the university photographer
- Request a creative video project
- Request event AV/video services - information to come
- Need to crop an image to a specific size? You can use the Cascade Image Cropper tool to adjust your photo's dimensions.
- Need a headshot? Visit the Professional Headshot Booth at the Office of Career Development & Professional Engagement!
Emails
Email listservs
- Read more about internal listservs at W&M.
- The Digest for Faculty of Arts & Sciences listserv (fas-d) is an automatic listserv for all faculty of the College of Arts & Sciences. It is designed as a tool for communicating information and should not be used as a forum for expressive activity. The Arts & Sciences communications team coordinates a calendar of messages to the fas-d listserv to prevent email overlap and reduce email fatigue. We recommend reaching out to aschaefer@wm.edu if you have a message you wish to send to this listserv to coordinate the timing of your message.
Communicating with Alumni
- For department chairs, program directors and their administrators: alumni email listservs are maintained and provided by University Advancement. If you have questions about your alumni list, contact as-development@wm.edu.
For Faculty Authors & Experts
- Resources for Faculty Authors - Promoting New Books
- Each year, William & Mary News publishes a compilation of books written or edited by faculty across campus, as submitted by the authors. Submit yours!
- W&M Experts Database
- Willing to work with media? Submit your name to the experts database!