Timesheet Guidance Ahead of Workday Go-Live

Summary

Key details and deadlines for submitting timesheets ahead of Workday go-live on July 1, as well as additional guidance for all affected groups.

Full Description

As we approach the highly anticipated launch of Workday on July 1, it is critical for all impacted employees to follow the outlined timesheet submission requirements for Pay 12 (June 10-24) to ensure a smooth transition and timely payroll processing. Below, you will find the key details and deadlines for submitting timesheets, as well as additional guidance for all affected groups.

Hourly Non-Exempt Employees

All hourly employees, including temporary workers and student workers, must submit their timesheets in Banner by June 16 for the June 10-24 pay period. This step is essential to ensure that payroll is processed on time and payments are received as scheduled on July 1. Missing this deadline will result in payment delays.

Recording leave for June 19 (holiday)

Hourly employees who are eligible for holiday pay can record Hourly Holiday Pay for the hours normally worked, up to 8, for June 19.
Hourly employees who are not eligible for holiday pay should not enter hours worked on June 19.
If you are unsure if you are eligible for holiday pay, visit the UHR website or check Banner self-service for any eligible leave balance.

Recording leave for June 20 (appreciation day)

Hourly employees are not eligible for recognition leave and should not enter hours worked for June 20 when the university is closed.

Supervisors of Hourly Non-Exempt Employees

Please inform your team about the June 16 deadline. Approve their timesheets by June 17 at 10am to avoid payment delays.

Salaried Employees – Non-Exempt and Exempt

Salaried employees are not required to record their leave in Banner for the June 10-24 pay period. However, any leave taken during the pay period will need to be recorded retroactively in Workday once the system goes live on July 1. Supervisors should make note of leave taken during this pay period to ensure balances are accurately reflective retroactively.

a table with details for hourly and salaried employees
After Workday go-live July 1: Non-exempt salaried employees, who submit timesheets each pay period Workday will be loaded with time off for June 19 and June 20 automatically. If you are required to work on either day, you may, with the approval of your supervisor: Record any hours you worked (up to 8) as Compensatory Leave Earned on your timesheet. This will result in hours being added to your Compensatory Leave balance. These hours should be used at the first opportunity by recording Compensatory Leave Taken on a subsequent timesheet. Compensatory Leave expires after one year. Note: Overtime pay for hours worked during the June 10-24 pay period will not be reflected in the July 1 paycheck. Employees need to make sure those hours are recorded retroactively in Workday for payment in the following payroll.
After Workday go-live July 1: Exempt employees, who submit timesheets only when they take leave No action is needed to record time off for June 19 and June 20. If you are required to work on the holiday and/or recognition day, you may, with the approval of your supervisor, record Compensatory Leave Earned on your timesheet. This will result in hours being added to your Compensatory Leave balance. These hours should be used at the first opportunity by recording Compensatory Leave Taken on a subsequent timesheet. Compensatory Leave expires after one year. Enter any sick, family/personal ,compensatory, or annual leave taken during the June 10-24 pay period retroactively in Workday.

Next Steps

Please mark these dates on your calendar and follow the outlined steps to avoid any disruptions to payroll processing. Your attention to these requirements is greatly appreciated as we prepare for a successful transition to Workday.

For additional information or questions, please refer to the Workday website or email [[workdayproject]].