CLSS Roles

• Scheduling: https://wm-next.courseleaf.com/wen
• Workflow Approvals: https://wm-next.courseleaf.com/courseleaf/approve/ 

CLSS access is limited to users responsible for scheduling and approving classes for a Scheduling Unit (SU). A SU refers to an academic department, program or school and may include multiple subjects. While all users can view all schedules in CLSS; editing is restricted to the SU(s) you are assigned to.

Each Scheduling Unit must have at least one Scheduler and one Approver. Some users may hold a Dual role, allowing them to perform both Scheduler and Approver functions. All Scheduling Units within the same School (or College) also have a School Approver.

New users should contact [[wmscheduling]] to inquire about access. 

CLSS SCHEDULING CONTACTS

Scheduler 

• Enters section details in CLSS and submits for approval.
• After entering in the schedule build information, reviews any errors or warnings flagged during validation. Initiates the Schedule Build Workflow. 
• May be supported by a backup Scheduler, if assigned by the SU.
• Note: In CLSS workflows, Schedulers are identified as DUS (Department Unit Scheduler) with the SU code. For example, the Scheduler for Biology is listed as BIOL DUS.
  

Approver

• Reviews and approves the SU’s schedule before it is sent to Banner during the Schedule Build Phase.
• Typically held by a Chair, Director, or Department Head.
• Can roll back the schedule to the Scheduler if revisions are needed during the initial schedule build.
• Responsible for ensuring that the Scheduling Unit submits a complete and accurate schedule, barring any unforeseen changes.
• Note: In CLSS workflows, Approvers are labeled as Chair with the SU code, even if the Approver holds another role in the SU, like a director. For example, the Approver for Biology is listed as BIOL Chair. 

School Approver 

• Conducts a school-wide review after all SUs in the School (or College) have submitted their schedules. (CLSS locked to SU edits at this point.) 
• May provide direct feedback to SUs, who will take action once CLSS reopens.
• Alternatively, may notify UReg to document issues via:
  • Internal UReg Comments
  • Use of Section attributes (e.g., REV)
• Reviews and approves (or rolls back) workflow-submitted section-level changes that impact student enrollment such as changes to meeting time, credits, grade mode, delivery mode or meeting pattern.
• Note: In CLSS workflows, school- or college-level approvers are labeled as School Approvers. For example, the approver for the College of Arts & Sciences is listed as A School Approver.  

UReg Approver (University Registrar)

• Performs a high-level check of Scheduling Units' submissions in CLSS to check for Banner data readiness before pushing the schedule to Banner.
• Performs the final review of workflow-submitted section-level changes.
• Ensures compliance with university-wide scheduling policies.
• Assigns general purpose classrooms.
• Manages CLSS training and user access.