IC Timeline

W&M Academic & Administrative Operations

6 months from first action associated with change (e.g., accepting applications), for changes in:

• Academic schedule
• New financial model/contracts
• Existing program, new credit model

By April 1st for changes to Course Catalog entries (published annually in August)

W&M Study Abroad

18-24 months from initiation of:

• Faculty-led or sponsored programs to be offered yearly
• New tuition exchange program proposals

W&M Board of Visitors

Tuition: in advance of April meeting/consult with Chief Financial Officer

Other approvals: see meeting schedule/consult with Provost

SACSCOC

All internal and BOV action must be completed prior to SACSCOC submissions.

Submit at least 6 months prior to implementation:

• January 1 for 7/1-12/31 implementation
• July 1 for 1/1 – 6/30 implementation

Advertising prior to approval must include a disclaimer.

SCHEV

All internal and BOV action must be completed prior to SCHEV submissions.

Timeline for SCHEV varies. To ensure response, allow more time than the minimal suggested by SCHEV:

• 60 days:
  • CIP code change
  • Degree designation change (add/delete)
  • Program name/title change
  • Organizational change at or above the departmental level made for purposes of internal management (e.g., re-naming an academic department)
  • Establish off-campus instructional site (supported entirely with private, local, or federal funds or tuition/fees from course offerings at the site)

• 90 days:
  • Adding online delivery mode
  • Changing total credit hours for degree/certificate program
  • Significantly altering program curriculum
  • Changing licensure option in a degree program
  • Mergers

• At least 60 days prior to Council meeting:
  • Organizational change at or above departmental level made for reasons other than simple internal management (e.g., establish new department, extension, center or institute if above departmental level)
  • Establish off-campus instructional site (supported with general fund or tuition/fees generated from courses at other locations)

• 9 months:
  • New program

Advertising prior to approval must include a disclaimer.

Department of Education (USDoE)

At least 3 months prior to implementation (filed AFTER receiving SACSCOC/SCHEV approval)

Advertising prior to approval must include a disclaimer.

Department of Homeland Security (USDoHS)

At least 8 months prior to implementation (filed AFTER receiving SACSCOC/SCHEV approval)

Sample Timelines and Calendars

• Sample Timeline - New Degree Program
• Sample Timeline - New Certificate, Program Modification when no BOV approval is required
• Sample Calendars - New Certificate, Program Modification
  • No BOV approval required
  • BOV approval required