Content Review Guide

This Content Review Guide is designed to help you review and improve your content, ensuring your website is organized, accurate and easy for users to navigate.

On This Page

• Content Review Essentials
• Keep / Fix / Delete
• Mark Assets You Keep as Reviewed
• Tips for Reviewing Pages
• How to Review Documents & Images
• Reviewing Widgets, Rows & Listboxes Storage Folders
• Reviewing Redirects Storage Folders

Content Review Essentials

You will need to make decisions that are appropriate for your content and audiences. Remember that this annual review period is an opportunity for robust action and continued content reduction.

We offer the following guidance to get you started:

• Remove or update inaccurate or outdated content – expired announcements, old processes, outdated guidance, etc. Pay particular attention to content created more than a year or two ago, as it may now appear dated or irrelevant. 
• Review all storage folders and only keep files actively in use – documents, images, widgets, etc.
• Delete all archival-like content and store it offline in OneDrive, Box, etc., if an archive is needed.
• Correct incorrect uses of the university's name.
• Review all grammar and punctuation.
• Complete any needed accessibility enhancements.

News Stories: Additional guidance will be provided regarding the retention of archival news stories and borrowed news stories. Assets in "news" folders have been set with extended review dates in spring 2027.

Keep / Fix / Delete

When reviewing your content, it's helpful to have a clear framework. We recommend a simple Keep / Fix / Delete approach. Remember to review your page menus and right column content like listboxes and widgets, not just your main content.

Keep

"Keep" content must be clear, accurate and useful. It helps users find information quickly and follows university branding standards. If you're unsure about a webpage, analytics can help guide your decision.

Fix

"Fix" content has value but needs improvement before it's ready to keep.

When to choose Fix:

• Outdated or confusing information needs updating. 
• Typos, broken links or formatting issues need correcting.
• Accessibility needs improving.

Once you make the necessary edits, reassess to ensure it now meets the "Keep" standards.

Tip: Review things to consider before moving or renaming assets.

Delete

"Delete" content is no longer useful, relevant or accurate and should be removed.

When to choose Delete:

• Information is outdated, misleading, redundant or irrelevant.
• Content doesn't align with brand and/or messaging guidelines.

Tip: Review things to consider before deleting assets.

Mark Assets You Keep as Reviewed

As you review content and complete your edits to ensure accuracy and relevance, be sure to mark them as reviewed in Cascade. 

How to Mark Assets as Reviewed & Dashboard Widget Guidance

To help ensure content is reviewed on a regular basis, all newly created assets will be assigned a one-year recurring review date and are owned by the editor that created them. All assets you mark as reviewed since fall 2025 are assigned a one-year recurring review date. 

Note: Assets created between September 2025 and September 2026 were temporarily assigned a fixed review date in September 2026, regardless of the date they were created. This is being remedied now and the shortened review periods for these assets will be adjusted to approximately one year after their creation date soon. All assets in "news" folders will receive review dates in spring 2027 in anticipation of upcoming retention and archive policies.

Find answers to other questions you may be having about review dates.

Tips for Reviewing Pages

• When reviewing pages, remember to look beyond the main content — page menus and right-column elements may need your attention too.
• Different page types can include a range of fields to review.
• Slideshow, grid and gallery pages may have deep collections of images and captions to review.
• Use Acquia Web Governance to help address broken links, editorial policy violations and accessibility compliance issues.

How to Review Documents & Images

1. Select the document or image in Cascade.
2. Select the "...More" menu.
3. Select Relationships.
4. If there are no relationships:
   1. Select the "...More" menu
   2. Delete the file.
5. If there are relationships
   1. Ask: Is this a good, up-to-date and accurate file, and is it OK that it is in use?
      1. If yes, leave the file where it is.
      2. If no, fix it or delete it.

External Usage Considerations

Files with no internal relationships might still be in use on external websites/platforms, emails or recent social media posts. Consider this before deciding whether to delete them.

Reviewing Widgets, Rows & Listboxes Storage Folders

Check the relationships for each widget, row or listbox file to see which pages include it.

• If it isn't included anywhere and won’t be needed seasonally, delete it. Note: To delete a widget or listbox, you'll delete the storage folder that contains the Widget or Listbox file.
• If it is included on one or more pages, review the content to ensure it is accurate and relevant.

Reviewing Redirects Storage Folders

If your site has a folder called redirects or _redirects, you must evaluate how the redirects are being used and review accordingly. Some common uses include providing “Build Your Own” vanity URL functionality, serving as redirects for right column Related Links or acting as final destination redirects to external vanity URLs. 

If you’re unsure about a redirect, contact your Cascade Manager for guidance.